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Remembering Distinctive Collections: Russian and Slavonic Susanne Cullen and Neil Smyth: COSEELIS June 2012.

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Presentation on theme: "Remembering Distinctive Collections: Russian and Slavonic Susanne Cullen and Neil Smyth: COSEELIS June 2012."— Presentation transcript:

1 Remembering Distinctive Collections: Russian and Slavonic Susanne Cullen and Neil Smyth: COSEELIS June 2012

2 Summary Two projects Re-defining Reference at Nottingham Remembering Distinctive Collections at Nottingham Future CURL CoFoR (RLUK)

3 “More and more books are being published and more and more serials are being published. Demanding students and specialist academics alike legitimately articulate their needs – their pressing needs – for up-to-date materials as well as access to important earlier sources.” Sir Colin Campbell, University of Nottingham (1990) “More and more books are being published and more and more serials are being published. Demanding students and specialist academics alike legitimately articulate their needs – their pressing needs – for up-to-date materials as well as access to important earlier sources.” Sir Colin Campbell, University of Nottingham (1990) The library is a problem

4 Re-defining Reference University Plan Excellence in Education’ “accelerate the adoption of digital information resources, including e-books and e- journals, in order to make efficient use of library space” University Plan Excellence in Education’ “accelerate the adoption of digital information resources, including e-books and e- journals, in order to make efficient use of library space”

5 Re-defining Reference Remote storage Mobile shelving Accelerated adoption of digital Current Digest post-soviet press Russian bibliographies: Knizhnaia letopis and Letopis zhurnal nykh statei Switch to E-only Re-defining Reference

6 The Arts and Humanities Collection will continue to grow. We add around 130m to our Arts and Humanities collection each year. 100m is minimum round number for removal each year. Digital needs to be part of the solution. The Arts and Humanities Collection will continue to grow. We add around 130m to our Arts and Humanities collection each year. 100m is minimum round number for removal each year. Digital needs to be part of the solution.

7 Re-defining Reference 100m books 80m20m

8 Re-defining Reference

9 Discussion should be with academic staff and students Familiar with the traditional library Difficult to imagine the library in ten years The library will change for digital natives during their study More digital resources for research Discussion should be with academic staff and students Familiar with the traditional library Difficult to imagine the library in ten years The library will change for digital natives during their study More digital resources for research

10 Re-defining Reference International China Malaysia Digital library resources will be available at the overseas campuses, ensuring that they are sufficiently comprehensive to support new courses and research programmes International China Malaysia Digital library resources will be available at the overseas campuses, ensuring that they are sufficiently comprehensive to support new courses and research programmes

11 Re-defining Reference Digital arts collections will become the only way to access materials or replace print collections Current Digest of the Post Soviet Press, digital arts collections will become the only way to access materials or replace print collections. Russian bibliographies Knizhnaia letopis and Letopis zhurnal nykh statei Reviewing the archive Digital arts collections will become the only way to access materials or replace print collections Current Digest of the Post Soviet Press, digital arts collections will become the only way to access materials or replace print collections. Russian bibliographies Knizhnaia letopis and Letopis zhurnal nykh statei Reviewing the archive

12 Re-defining Reference Original Target Proposed New Target? __ Successes: Current Digest of the Post Soviet Press; Patrologia Latina; Acta Sanctorum; newspaper indexes Realising the target: Video - 9m Microform - 40m Pamphlets - 4m 150 new shelves: 23 in Ordinary Loan and 127 in Oversize 250m 100m 150m 200m

13 Re-defining Reference

14 Remembering Distinctive Collections 150m + ?

15 Remembering Distinctive Collections To identify unique and distinctive East European collections that are currently in low use for retention at the King’s Meadow Campus, and for possible future transfer to other strategic partner institutions.

16 Remembering Distinctive Collections

17 DK 40m DR 30m PG 110m

18 Remembering Distinctive Collections National agreement Consultation versus loan report Time Scanning & packing National agreement Consultation versus loan report Time Scanning & packing

19 Remember what? Disagreement from academics over the title of the project: Remembering Distinctive Collections What I object against is the ambivalent use of the term "remembering". It seems to me to suggest that these collections are related to defunct departments and that they have no anchorage in the teaching programmes and research agenda of the university… At the Department of Russian and Slavonic Studies, we are not going just to remember the books, we will actually need to use them for teaching and research. Disagreement from academics over the title of the project: Remembering Distinctive Collections What I object against is the ambivalent use of the term "remembering". It seems to me to suggest that these collections are related to defunct departments and that they have no anchorage in the teaching programmes and research agenda of the university… At the Department of Russian and Slavonic Studies, we are not going just to remember the books, we will actually need to use them for teaching and research.

20 Dictionaries Polish dictionaries To stay or not to stay? Polish not a priority for Russian and Slavonic Studies but a taught language at the University, used for research purposes within other departments and high student demand. Polish dictionaries To stay or not to stay? Polish not a priority for Russian and Slavonic Studies but a taught language at the University, used for research purposes within other departments and high student demand.

21 Reactions from academics The consultation made academics aware of low usage items which are important for teaching and research. - Positive for us as our books are being borrowed! Subject librarian? The consultation made academics aware of low usage items which are important for teaching and research. - Positive for us as our books are being borrowed! Subject librarian?

22 Academic anecdotes Useful outcome for one academic: He found a 1964 Soviet guide to the archival locations of ‘private’ papers in central and regional repositories. Included information about the personal papers of one individual whom he is currently researching. He taught they were lost but found out that they are in the archive of the Geographical Society in St. Petersburg (Leningrad). “Real breakthrough for my research! “ (Academic staff via ) Useful outcome for one academic: He found a 1964 Soviet guide to the archival locations of ‘private’ papers in central and regional repositories. Included information about the personal papers of one individual whom he is currently researching. He taught they were lost but found out that they are in the archive of the Geographical Society in St. Petersburg (Leningrad). “Real breakthrough for my research! “ (Academic staff via )

23 Reactions from colleagues Librarian colleagues questioned why we relegate books from our unique collection to Central Store Store is not equal to withdrawal but even librarian colleagues are worried Librarian colleagues questioned why we relegate books from our unique collection to Central Store Store is not equal to withdrawal but even librarian colleagues are worried

24 Literature sections to relegate PG801- PG1146Bulgarian PG1151- PG1199Macedonian PG1201-PG1749Serbo-Croatian PG4001-PG5146Czech PG5201-PG5546Slovak PG5631-PG5689Sorbian

25 National Library of Serbia Library exchange established 1961 The National Library of Serbia is a legal deposit library Duplicate items chosen by academic staff in return we purchase new books within their preferred subject area Roughly 5 meters per year Library exchange established 1961 The National Library of Serbia is a legal deposit library Duplicate items chosen by academic staff in return we purchase new books within their preferred subject area Roughly 5 meters per year

26 Birmingham: August 2010 “Please find attached a list of books that are withdrawn from Birmingham” “According to the agreement on acquisition and retention for Russian and East European studies your library has committed to the retention of material from this category. Please check the list (former Yugoslavia material only) and let me know which books should be reserved for you. Please reply to me by Tuesday 14 September at the latest.“ “Please find attached a list of books that are withdrawn from Birmingham” “According to the agreement on acquisition and retention for Russian and East European studies your library has committed to the retention of material from this category. Please check the list (former Yugoslavia material only) and let me know which books should be reserved for you. Please reply to me by Tuesday 14 September at the latest.“

27 COCOREES Thank you very much for your . Please have a look at this website: (not available now?) You are supposed to retain Serbo Croatian literature and language. Scheme is running for the next four years. Thank you very much for your . Please have a look at this website: (not available now?) You are supposed to retain Serbo Croatian literature and language. Scheme is running for the next four years.

28 Bradford transfer? Will any material transfer to Nottingham from Bradford? We are ready to accept the transfer. It is a challenge We are members of the UK Research Reserve, so we do want to accept titles were there is already a copy at the British Library and two other Higher Education Institutions. Will any material transfer to Nottingham from Bradford? We are ready to accept the transfer. It is a challenge We are members of the UK Research Reserve, so we do want to accept titles were there is already a copy at the British Library and two other Higher Education Institutions.

29 UKRR What is relationship between the UKRR and the CURL CoFoR agreement? “avoiding inessential deduplication” (2014) “deduplicate journal holdings” (2013) “avoiding inessential deduplication” (2014) “deduplicate journal holdings” (2013)

30 Future COSEELIS AGM June 2011 “speaking to RLUK about possibilities to extend” “Might fit with strategic management of monographs initiative” COSEELIS Constitution “meeting obligations relating to collaborative projects such as CoFoR” Are there similar national agreements in existence or in development ? (ACLAIIR) COSEELIS AGM June 2011 “speaking to RLUK about possibilities to extend” “Might fit with strategic management of monographs initiative” COSEELIS Constitution “meeting obligations relating to collaborative projects such as CoFoR” Are there similar national agreements in existence or in development ? (ACLAIIR)

31 RLUK

32 Nottingham Serb-Croat language and literature National collaborative collection management agreement has been important for Russian and Slavonic Studies collections Secured space for retention of collections. Need policy framework from RLUK Agreement beyond 2014 Nottingham Serb-Croat language and literature National collaborative collection management agreement has been important for Russian and Slavonic Studies collections Secured space for retention of collections. Need policy framework from RLUK Agreement beyond 2014

33 References and Images References: 1. The University of Nottingham Strategic Plan External Evaluation of CURL-CoFoR Collaborative Collection Management Project and Partnership. Report, March External Evaluation of CURL-CoFoR Collaborative Collection Management Project and Partnership. Summary, April Research Libraries UK. The Power of Knowledge Phase 2: RLUK Strategic Plan References: 1. The University of Nottingham Strategic Plan External Evaluation of CURL-CoFoR Collaborative Collection Management Project and Partnership. Report, March External Evaluation of CURL-CoFoR Collaborative Collection Management Project and Partnership. Summary, April Research Libraries UK. The Power of Knowledge Phase 2: RLUK Strategic Plan Images 1. Microsoft Clip Art and Sample Art is Used with permission from Microsoft: 2. University of Nottingham images supplied courtesy of the University of Nottingham © Images 1. Microsoft Clip Art and Sample Art is Used with permission from Microsoft: 2. University of Nottingham images supplied courtesy of the University of Nottingham © 2012.

34 Remembering Distinctive Collections: Russian and Slavonic Susanne Cullen and Neil Smyth: COSEELIS June 2012


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