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SIS – Simplified Interline Settlement Overview ICH UG 2009 Gianna Monsch, aerwise.

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Presentation on theme: "SIS – Simplified Interline Settlement Overview ICH UG 2009 Gianna Monsch, aerwise."— Presentation transcript:

1 SIS – Simplified Interline Settlement Overview ICH UG 2009 Gianna Monsch, aerwise

2 October 2009SIS P3 – ICH UG 2009 – Overview SIS2September Introduction and Scope of Presentation  The carriers defined the requirements of SIS  What is Integrated Settlement An insight of the “green box”  Breakout Sessions – do not miss them !

3 October 2009SIS P3 – ICH UG 2009 – Overview SIS3 SIS Overview

4 October 2009SIS P3 – ICH UG 2009 – Overview SIS4 SIS Overview Billed Entity Integrated Settlement Billing Entity Overall Processes Billing & Invoicing Processes Central Repository “Digital Signature” Company Overall Processes Settlement Processes ICHACH Processes at time of Sales NFP engine ARC COMPASS™ Prorate Engine IS-WEB IS-XML IS-IDEC Usage File IS-WEB IS-XML IS-IDEC

5 October 2009SIS P3 – ICH UG 2009 – Overview SIS5 SIS Steering Group & Working Groups

6 October 2009SIS P3 – ICH UG 2009 – Overview SIS6 SIS – Steering Group  AA, ACH, AF, BA, CO, IB, LH, NZ, UA  Representatives of: ACH board, RAWG, ASG, FinCom Sponsor, ICH WG, IDEC SC

7 October 2009SIS P3 – ICH UG 2009 – Overview SIS7 SIS – Pax WG  UA (Chair); AF, BA, DL, IB, LH, NW, NZ, SQ  Passenger Prime Billing,  Sampling all formats (defined by Sampling SC)  Auto-Billing  RM, BM, CM, Correspondence, Audit Trail  Web Analysis Reports

8 October 2009SIS P3 – ICH UG 2009 – Overview SIS8 SIS –Cargo WG  AC, BA, CO, LH, LAN, UA  Cargo Original Billing  RM, BM, CM, Correspondence, Audit Trail  Web Analysis Reports

9 October 2009SIS P3 – ICH UG 2009 – Overview SIS9 SIS – Miscellaneous WG  LH (chair), AF, BA, CO, DL, KL, RO, UA  Miscellaneous Invoices  Financial Processes  IS Calendar  Late Submission & Acceptance  Suspended Members and Re-Instatement  eInvoicing Process & Digital Signature  Processing Dashboard

10 October 2009SIS P3 – ICH UG 2009 – Overview SIS10 SIS – ICH Operations WG  IATA ICH operations team YMQ and GVA  ICH Ops requirement  Changes / Improvement in ICH  Coordinated ACH requirements

11 October 2009SIS P3 – ICH UG 2009 – Overview SIS11 SIS – IT WG  AA, BA, DL, IB, KL, LH, NW, NZ, TP  ACCA, Accelya, LRS, LSY, NIIT-Softec, SITA, Mercator, Ceicom, Kale  Review “IS Participation Guide” before it is released to the whole industry

12 October 2009SIS P3 – ICH UG 2009 – Overview SIS12 ACH

13 October 2009SIS P3 – ICH UG 2009 – Overview SIS13 SIS & ACH  ACH Board decided early May 2009 to join SIS  Reviewed and enhanced SIS requirements to meet ACH’s needs  Each Working Group: Pax, Cargo and Miscellaneous  Interface IS – ACH  ACH Operations needs  Coordination with ACH to process ACH / ATA claims as invoices through SIS

14 October 2009SIS P3 – ICH UG 2009 – Overview SIS14 IS Integrated Settlement

15 October 2009SIS P3 – ICH UG 2009 – Overview SIS15 SIS Overview Billed Entity Integrated Settlement Billing Entity Overall Processes Billing & Invoicing Processes Central Repository “Digital Signature” Company Overall Processes Settlement Processes ICHACH Processes at time of Sales NFP engine ARC COMPASS™ Prorate Engine IS-WEB IS-XML IS-IDEC Usage File IS-WEB IS-XML IS-IDEC Introduction to SIS Wednesday, 28 October, 4.30pm – 6pm

16 October 2009SIS P3 – ICH UG 2009 – Overview SIS16 Insight into IS (Integrated Settlement)

17 October 2009SIS P3 – ICH UG 2009 – Overview SIS17 IS – Integrated Settlement Billed Entity Integrated Settlement Billing Entity Overall Processes Billing & Invoicing Processes Central Repository “Digital Signature” Company Overall Processes Settlement Processes ICHACH Processes at time of Sales NFP engine ARC COMPASS™ Prorate Engine IS-WEB IS-XML IS-IDEC Usage File IS-WEB IS-XML IS-IDEC Billing & Invoicing Processes Central Repository

18 October 2009SIS P3 – ICH UG 2009 – Overview SIS18 Billing and Invoicing Process IS-XML IS-IDEC Billing Record DB Supp. Doc. Usage File ATPCO Invoice PDF Billing Outward IS-WEB IS-XML IS-IDEC Supp. Doc. Supp. Doc. Digital Signature Validation & Correction (IS-WEB) Billing Carrier Billing Value Confirmation ATPCOATOS Interface ACH Interface ICH IS-WEB Validation Supp. Doc. Value Determination & Auto-Billing Digital Signature

19 October 2009SIS P3 – ICH UG 2009 – Overview SIS19 IS-WEB - Various Processes Billing Record DB Member Administration IS-WEB Processing Dashboard Pax & Cargo Correspondence Web Analysis Reports Audit Trail

20 October 2009SIS P3 – ICH UG 2009 – Overview SIS20 Settlement Methods

21 October 2009SIS P3 – ICH UG 2009 – Overview SIS21 Various Settlement Methods allowed  I=ICH settlement  A=ACH settlement  B=Bilateral  N=No settlement (e.g. Sampling Form C)  R=Settlement amount previously adjusted by CH This is used in case of “protest”; example: - Two carriers involved and agree in a protest situation - Clearing House adjusts the settlement amount - The original invoices through SIS are not changed - The original billing carrier sends a Credit Note with “Settlement Method Indicator” = “R”  allows identification and correct posting  these claims are not sent to the CH

22 October 2009SIS P3 – ICH UG 2009 – Overview SIS22 IS Calendar

23 October 2009SIS P3 – ICH UG 2009 – Overview SIS23 IS Calendar Submissions open Submissions Open (future dated) Submission Deadline – ICH Submission Deadline – ACH Billing Output Generation IS Calendar IS Submission Deadline – ICH = Closure Day IS Outward Generation = Advice Day ICH Calendar IS Submission Deadline – ACH = Recap Sheet IS Outward Generation = ~ Recap Sheet + 2 days ACH Calendar

24 October 2009SIS P3 – ICH UG 2009 – Overview SIS24 Billed Entity Integrated Settlement Billing Entity Overall Processes Billing & Invoicing Processes Central Repository “Digital Signature” Company Overall Processes Settlement Processes ICHACH Processes at time of Sales NFP engine ARC COMPASS™ Prorate Engine IS-WEB IS-XML IS-IDEC Usage File IS-WEB IS-XML IS-IDEC IS Submissions Opens Before Output Generation Submissions open: Jan 09 – Period 2: 15 Jan Jan 09 – Period 3: 22 Jan Submission Deadline – ICH Jan 09 – Period 2: 21 Jan Jan 09 – Period 3: 28 Jan Submission Deadline – ACH Jan 09 – Period 2: 21 Jan Jan 09 – Period 3: 28 Jan Billing Output Generation Jan 09 – Period 1: 16 Jan Jan 09 – Period 2: 23 Jan Jan 09 – Period 3: 30 Jan

25 October 2009SIS P3 – ICH UG 2009 – Overview SIS25 Decentralized Submissions & Processing Dashboard

26 October 2009SIS P3 – ICH UG 2009 – Overview SIS26 Decentralization of Submissions  Today there are limits on the number of F12s and recap sheets (ACH) submitted to the clearing houses  Often, the participant’s financial department is responsible for collecting the amounts to be billed, consolidating, and submitting to the clearing houses Pax Cargo Misc Financial Dept Clearing House Other Misc F12 or Recap Sheet

27 October 2009SIS P3 – ICH UG 2009 – Overview SIS27 Decentralization of Submissions  In the future, submissions to IS can happen more frequently and will need to contain more information  While the financial department could maintain responsibility for collecting and consolidating all invoices, it’s now more likely that individual departments will submit directly to Integrated Settlement Pax Cargo Misc Financial Dept SIS Other Misc

28 October 2009SIS P3 – ICH UG 2009 – Overview SIS28 Decentralizations of Submissions - Result  RA departments Pax and Cargo may have more responsibility for submitting receivables directly to SIS  Various Finance offices, teams etc may have more responsibility for submitting receivables directly to SIS  RA and financial departments will need better coordination to prevent duplicates, ensure timely submission, and resolve any problems  During migration, the picture is even more complicated, with F12 files and recap sheets being submitted directly to the clearing houses and the paper invoices and supporting documents sent by mail  SIS will provide screens and reports to track incoming files, offering those with access (likely financial departments) a consolidated view

29 October 2009SIS P3 – ICH UG 2009 – Overview SIS29 Processing Dashboard – File Level

30 October 2009SIS P3 – ICH UG 2009 – Overview SIS30 Processing Dashboard – Invoice Level

31 October 2009SIS P3 – ICH UG 2009 – Overview SIS31 Processing Dashboard – Invoice Status

32 October 2009SIS P3 – ICH UG 2009 – Overview SIS32 Get Prepared for SIS !

33 October 2009SIS P3 – ICH UG 2009 – Overview SIS33 SIS Breakout Sessions Billed Entity Integrated Settlement Billing Entity Overall Processes Billing & Invoicing Processes Central Repository “Digital Signature” Company Overall Processes Settlement Processes ICHACH Processes at time of Sales NFP engine ARC COMPASS™ Prorate Engine IS-WEB IS-XML IS-IDEC Usage File IS-WEB IS-XML IS-IDEC Invoicing in IS

34 October 2009SIS P3 – ICH UG 2009 – Overview SIS34 SIS Breakout Sessions Billed Entity Integrated Settlement Billing Entity Overall Processes Billing & Invoicing Processes Central Repository “Digital Signature” Company Overall Processes Settlement Processes ICHACH Processes at time of Sales NFP engine ARC COMPASS™ Prorate Engine IS-WEB IS-XML IS-IDEC Usage File IS-WEB IS-XML IS-IDEC Miscellaneous Billing and Financial Processes

35 October 2009SIS P3 – ICH UG 2009 – Overview SIS35 SIS Breakout Sessions Billed Entity Integrated Settlement Billing Entity Overall Processes Billing & Invoicing Processes Central Repository “Digital Signature” Company Overall Processes Settlement Processes ICHACH Processes at time of Sales NFP engine ARC COMPASS™ Prorate Engine IS-WEB IS-XML IS-IDEC Usage File IS-WEB IS-XML IS-IDEC Old IDEC non migrated Old IDEC non migrated Hard Cut-Over ! ICH F12 Upload / IS-WEB non migrated claims ACH Recap Sheet ICH F3remains ACH Settlement Sheetunchanged SIS Migration

36 October 2009SIS P3 – ICH UG 2009 – Overview SIS36 SIS Breakout Sessions Billed Entity Integrated Settlement Billing Entity Overall Processes Billing & Invoicing Processes Central Repository “Digital Signature” Company Overall Processes Settlement Processes ICHACH Processes at time of Sales NFP engine ARC COMPASS™ Prorate Engine IS-WEB IS-XML IS-IDEC Usage File IS-WEB IS-XML IS-IDEC IS Participation Guide IS Participation Guide What it is - How to use it – Why you need it !

37 October 2009SIS P3 – ICH UG 2009 – Overview SIS37 Do not miss the Breakout Sessions on Thursday SIS is not an option – it will be mandated ! Get prepared - NOW !

38 October 2009SIS P3 – ICH UG 2009 – Overview SIS38 Q&A SIS Website: 


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