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Green, Lean & Mean? Green IT in the real world of 2014 BCS Elite and Green ICT SGs Joint event with North London Branch 26 th March 2014 – BCS HQ London.

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Presentation on theme: "Green, Lean & Mean? Green IT in the real world of 2014 BCS Elite and Green ICT SGs Joint event with North London Branch 26 th March 2014 – BCS HQ London."— Presentation transcript:

1 Green, Lean & Mean? Green IT in the real world of 2014 BCS Elite and Green ICT SGs Joint event with North London Branch 26 th March 2014 – BCS HQ London

2 Sustainability? Sustainability is about considering economic, social and environmental issues in a holistic way, with particular attention to long-term consequences. It can be thought of as a long-term, integrated approach to achieving improvements in quality of life while respecting the need to live within environmental limits. OED Is your business sustainable? Will it and you survive the recession? Presentation to insert name here 2

3 As a CIO what might be on your to do list tomorrow morning? Yours –Latest spend forecasts and budget out-turns –Major incident yesterday, still not back up and running –Hacking of web sit –Schedule meetings away from the office –Delivering the next project portfolio report The CEO’s? –Office flooded – no where to work –Growth –Company Product announcement –Share price Presentation to insert name here 3

4 Key concerns might include Cost reduction (seeking to reduce need for resources and buy more cheaply) Can I avoid next IT procurement – and sweat the asset? Resilience and recovery Reduce travel and loss of ‘work’ time (work in virtual spaces) Be able to work whenever and wherever I choose (be nimble/agile) Could a Green ICT lens be helpful to CIOs and CEOs ? Presentation to insert name here 4

5 Green ICT => reducing ICT costs ICT costs - Ensure efficient operation of ICT kit, activate power saving modes - Reduce amount of kit, across service chain (end user, network, Server) -Virtualise and consolidate servers and networks -Move to the Cloud – UK Gov : Cloud first -Share and consolidate end user devices -Printers with scanners and copiers -Make devices richer (laptop, desktop, tablet, smartphone….) -Blackberry with keyboard and monitor -Laptop with mike and speakers Sweat the assets to end of useful life or replace? Presentation to insert name here 5

6 Green ICT => reducing organisation costs Move to digital processes and transactions with customers – UK Gov : Digital by Default Digitise internal processes –HR, Payroll –Approvals –Dematerialise… -Work in virtual spaces Enable working on the move => around office -WIFI -Common workstations => around the country and abroad -Laptops/mobile/BYO devices -Browser access with VPN etc -Hotspot access BUT : Beware behaviour change challenge… Presentation to insert name here 6

7 - People - Processes - Technologies Presentation to insert name here 7 Its about

8 Transforming the Government Workplace The Way We Want to Work?...

9 Transforming the Government Workplace Cultural Virtual Physical Civil Service agenda

10 Take a strategic approach to implementing: Flexible working Working environments that enable flexibility Technologies that support smarter working New forms of collaboration that reduce the need for physical meetings and travel Culture change to enable greater organisational agility Transforming the Government Workplace

11 The Vision The Way We Work seeks better run organisations, where civil servants: Focus on outcomes not process Collaborate with others readily Build and maintain effective teams Maximise productivity Work flexibly and effectively Empowered by technology Transforming the Government Workplace

12 Behaviours and Management Transforming the Government Workplace my desk my space our space any space any place

13 Transforming the Government Workplace What’s going on in the world….. Leading organisations are adopting the following 6 guiding principles What’s going on in the world….. Leading organisations are adopting the following 6 guiding principles 6 1. Workspaces are ours to share not mine to own 3. The workplace is a business tool 5. Workplaces are designed to provide a total experience 2. Mobility is both in and out of the office 4. Workspaces are allocated on the basis of function not hierarchy 6. Territorial ownership is finished

14 And the benefits…

15 Some Really Big Challenges Culture change & embedding new behaviours Senior management buy-in Effective IT Changing from personal to shared spaces Management by results, not presence Developing a trust-based & empowering culture Transforming the Government Workplace

16 National Smart Working Standard  Establishing a “Gold standard” for organisations doing Smart Working in the UK  Creating an external accreditation scheme, recognising achievement of the standard  Help public sector organisations aspire to match the best performers  International?

17 Assess work styles required… Transforming the Government Workplace In the office Out of the office Office workersIn and out workers Typical Work styles And how to start on the journey…

18 Isolated Initiatives Basic Flexibility Advancing Flexibility Smart Working Work-Life Balance Flexible Working Non-Territorial working Enhanced mobility Ad hoc homeworking Flexible working supported by policy – but really remains ‘flexibility by exception’ Reactive approach dependent on employee choice and line manager decision Flexible working supported by policy – but really remains ‘flexibility by exception’ Reactive approach dependent on employee choice and line manager decision Emerging Smart or Agile Working Promoted for business benefits, but sits alongside many traditional practices and processes Applied differently to different roles Emerging Smart or Agile Working Promoted for business benefits, but sits alongside many traditional practices and processes Applied differently to different roles Based on strategic vision and clear smart working principles Flexibility as normal High focus on resource and travel reduction Based on strategic vision and clear smart working principles Flexibility as normal High focus on resource and travel reduction Strategic approach Property rationalisation Smarter Workplaces Enabling policies Technology for mobility Electronic migration Comprehensive strategy Smart Working Maturity Model Property Optimisation Activity based settings Culture change Virtual mobility for all Paperless e-culture Virtual collaboration Bronze Silver Gold UNCLASSIFIED

19 And the tools for smarter working…. I need to meet and collaborate with others, without being there Google+ Hangouts I need to ask groups of people a bunch of questions SurveyMonkey I need to create a presentation and share it with a group of people afterwards Slideshare I need to plan and track a project Trello I need to organise an event or meeting and invite people Eventbrite I need to consult and co-author on a document with others Google Apps I need to send out regular information to a large group of people Mailchimp Transforming the Government Workplace

20 And more… I need to find and connect to relevant, useful and interesting people LinkedIn I need to collate and store all my various notes and ideas, so that I can refer to them at a later stage Evernote I need to suggest a number of meeting dates and for people to select when they are free, so that I can find the best date and time for everyone Doodle I need to make large files and documents available to group of people Dropbox I need to set up a regular group so we can meet up and discuss work related topics Meetup I need to collate and share topical information in a simple, engaging and clear manner Storify Presentation to insert name here 20

21 So how do I get to grips with all this? You can improve your digital skills by accessing many freely available online courses. Examples : Ted.Ed has a series of short video lectures on a range of topics, including digital. Here is an example from Jennifer Pahlka, founder of Code for America. Ted.EdHere An interactive online lesson to introduce digital available using TED-Ed, an open internet tool. The lesson includes 4 introductory videos and a discussion forum. Take the TED-Ed lessonTake the TED-Ed lesson KhanAcademy.org has a beginner’s course called Anybody can learn to code, which you can complete in as little as an hour. KhanAcademy.orgAnybody can learn to code Stanford University online offers a beginner’s course in Computer science which you can complete in your own time. Stanford University onlineComputer science And many more… Presentation to insert name here 21

22 Get back up and running - Server crash -Virtualise and consolidate around service levels => back-up snapshots for loading on nearest facility -Use Cloud services -Shared resilience arrangements -Accessible from any device - Security -Be prepared -Seek SLAs and ‘Walled Gardens” with gates! - Give staff means to work anywhere, anytime – when disaster strikes can continue to work wherever they are Presentation to insert name here 22

23 21 April 2009 SWE Technical Overview 23 Virtualisation ~ basic principle

24 21 April 2009 SWE Technical Overview 24 Virtualisation Advantages of virtualisation include:  Faster time to deploy new “servers” or to increase resource (CPU and memory) to existing “servers”  Reduction of data centre space occupied and thus power and cooling resources consumed. Refer to the IBM House of Carbon initiative and the joint Defra and IBM study Cutting the carbon footprint of IT. Virtualisation is not a “golden bullet” which can solve every problem!

25 21 April 2009 SWE Technical Overview 25 Advantages of virtualisation ~ not just hardware reduction Today’s ProblemsFuture Solutions & Benefits Type Of Benefit HW CostLabourAgilityAvailabilitySecurity 1 Server sprawl; inefficient use of datacenter space and power Fewer servers, less floor space, and lower power consumption X 2Low hardware utilizationMuch higher hardware utilizationX 3 Provisioning a new application generally requires a new server New applications can be quickly provisioned in VM or container XXX 4 Rigid configurations: hard wired with limited ports/slots Changes to virtual configuration are easy and quick XX 5 Workloads are bound to servers, making redistribution difficult Workloads moveable while active to deal with changing conditions XXXX 6 Planned server outages are disruptive and labor intensive It is easy and non-disruptive to move workloads off servers XXXX 7 Each server requires individual capacity planning and management Capacity planning and resource management is done at pool level XX 8 Migration to new server often requires SW upgrade / recertification Virtual server compatibility and software investment protection XX 9 Software stacks are often built from scratch and nonstandard Ready-to-run software appliances in libraries and over the Web XX 10 HA/DR solutions are complex, and need hardware duplication Shadow VMs are easy to deploy; use resources only when active XXX 11 Must retain old hardware for legal/regulatory compliance Old software can be run on virtual servers X 12 Security limited by OS size, complexity, and change rate Improved security foundation XX

26 The next stage - tiering applications

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28 Growth and Shares Treat environment with respect – assess vulnerabilities in supply chains –Where do you get your resources from? -Tantulum and Coltan mining –What happens to those you dispose of? -Nigerian and Far Eastern waste tip mining Maximise the value and sustainability of your shares in the environment Or else….? Presentation to insert name here 28

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32 Step back and embed … Assess opportunities for saving –Measure footprints for energy – be efficient –Assess supply and disposal lines for resilience and risk of failure – be sustainable –Assess how easy to change processes and products – be nimble Distil some key Green ICT principles for improving performance and reducing cost for your organisation (type and size) eg - Consolidation - One device per user - Closed loop, sweating the asset to reduce waste (production lines) - Server room cooling efficiencies (CRM, marketing, service/product development) - Mobile, flexible, smart working (sales team?) And you can’t manage and control what you can’t measure… –embed Green ICT into your ‘expensive’ processes and measure progress … Presentation to insert name here 32

33 Maturity model* levels... 1.Foundation - evidence and intelligence gathering to inform actions, agreed plans 2.Embedded - show commitment and basic initial development, basic processes in place 3.Practised - moving forward taking actions to improve, repeatable actions 4.Enhancing - pushing for new opportunities, adoption of best practice, improving capability 5.Leadership - taking control, having own vision, optimising performance *Ref: Software Engineering Institute (SEI, 2008) at Carnegie Mellon University CMMI model (2002 last updated in 2008)

34 Maturity model* Categories... *Ref: Software Engineering Institute (SEI, 2008) at Carnegie Mellon University CMMI model (2002 last updated in 2008)

35 Managing services -Governance -Architecture -Capacity -Support -Information/data management -Disposal 35

36 Managing technologies -Virtualisation -Consolidation 36

37 Managing change -Investment -Projects -Solution design -Procurement 37

38 Exploiting ICT -Customer services -Travel reduction -Resource optimisation -Energy optimisation -Space optimisation -Corporate reporting -Corporate sustainability planning 38

39 15 departments published results 39 Green ICT

40 40 Green ICT In summary.. Eat less Exercise more Become an Olympic champion

41 Any questions? 41

42 Useful links for Government approach etc –See http://www.cabinetoffice.gov.uk/content/government-ict-strategy for Government’s ICT strategyhttp://www.cabinetoffice.gov.uk/content/government-ict-strategy –See https://www.gov.uk/government/collections/ict-strategy-resources#greening- government-ict for all Greening government ICT strategy resources and reportshttps://www.gov.uk/government/collections/ict-strategy-resources#greening- government-ict –See http://sd.defra.gov.uk/advice/public/buying/products/ for Government Buying standardshttp://sd.defra.gov.uk/advice/public/buying/products/ –See http://www.cabinetoffice.gov.uk/news/government-digital-strategy-moves- whitehall-closer-being-digital-default for Digital by Defaulthttp://www.cabinetoffice.gov.uk/news/government-digital-strategy-moves- whitehall-closer-being-digital-default –See http://www.defra.gov.uk/environment/waste/legislation/waste-hierarchy/ for Waste hierarchyhttp://www.defra.gov.uk/environment/waste/legislation/waste-hierarchy/ –See https://www.gov.uk/government/publications/greening-government-commitments for Greening Government Commitmentshttps://www.gov.uk/government/publications/greening-government-commitments –See http://www.icij.org/projects/coltan/five-things-you-need-know-about-coltan for things you need to know about Coltan!http://www.icij.org/projects/coltan/five-things-you-need-know-about-coltan –See https://www.gov.uk/government/publications/digital-skills-in-the-civil-service/an- introductory-guide-to-open-internet-tools-for-civil-servants for list of typical tools available to support virtual workinghttps://www.gov.uk/government/publications/digital-skills-in-the-civil-service/an- introductory-guide-to-open-internet-tools-for-civil-servants 42 Green ICT


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