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SharePoint Search Tips and Tricks Power User Search in SharePoint 2013 Joel Oleson Director Enterprise Search Strategy BA

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Presentation on theme: "SharePoint Search Tips and Tricks Power User Search in SharePoint 2013 Joel Oleson Director Enterprise Search Strategy BA"— Presentation transcript:

1 SharePoint Search Tips and Tricks Power User Search in SharePoint 2013 Joel Oleson Director Enterprise Search Strategy BA

2 Microsoft’s go-to ISV for Enterprise Search Focused on Search and SharePoint since 2004 Search Industry Leader Microsoft’s go-to ISV for Enterprise Search Focused on Search and SharePoint since 2004 Search Industry Leader About Joel Oleson Director of Search Strategy, BA Insight First SharePoint admin Top social media influencer About Joel Oleson Director of Search Strategy, BA Insight First SharePoint admin Top social media influencer Who Am I? Passionate About Search SharePoint Search-based applications Community Travel Passionate About Search SharePoint Search-based applications Community Travel CollabShow.com TravelingEpic.com CollabShow.com TravelingEpic.com

3 Agenda 3

4 4

5 SharePoint Algorithm

6 6

7 Enterprise search projects often fail because they do not meet users’ expectations and do not deliver a remarkable user experience. Killer Apps are Search Apps

8 8

9 9 71% percent of Company executives say Search is VITAL or Essential to their day to day business… Why do only 18% have cross repository search capabilities? - AIIM 2014 Findability Survey

10 Word, Words vs. Phrase Boolean Inclusion and Exclusion Proximity Search Tips

11 Search User Tips

12 Boolean

13 Inclusion and Exclusion Operators 13

14 Proximity 14

15 Parenthesis: Building Complex Queries 15

16 KQL – Keyword Query Language 16

17 KQL – Keyword Query Language 17

18 Quiz… What is the difference 18

19 Quiz 19

20 Dashes, Underscores or Spaces… 20

21 Meaningful Titles, Folders, Sites & File Names 21

22 Wild Card Search

23 23 If the product can’t be found, does the product exist? If the feature can’t be found, does the feature exist? 34 percent of the sites don’t return useful results when users search for a model number or misspell just a single character in the product title.” study by Baynard Institute

24 Quiz… 24

25 Search Tips Cont.

26 26 Is Metadata more powerful than content? Stewart Baker, former general counsel of the NSA, said last year: "Metadata absolutely tells you everything about somebody's life. If you have enough metadata, you don't really need content." Stewart Baker

27 Property Operators 27

28 What’s wrong? What will happen? 28

29 Query Custom Managed Properties 29

30 Quiz 30

31 Gotchas 31

32 XRANK 32

33 Searches Need to be Precise for Best Results “sales forecast” OR (“sales“ NEAR “forecast”) AND (author:”William Zuckermann") AND (format:”XLS”) OR (format:”XLSX”) Give me a search box and I will formulate my own query to find it Users with a combination of high technical / high domain expertise will achieve the best search results. search

34 The New Role of Taxonomy – Noise Reduction Eliminate Noise from Queries

35 Key Takeaways 35

36 Questions!

37 Search Tips References 37

38 Questions!


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