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Rollout Phase WIC EBT User Group Meeting July 23, 2014.

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Presentation on theme: "Rollout Phase WIC EBT User Group Meeting July 23, 2014."— Presentation transcript:

1 Rollout Phase WIC EBT User Group Meeting July 23, 2014

2  Priscilla Tiger RD/LD  eWIC Project Manager  WIC Program Consultant  Oklahoma State Department of Health WIC Service

3  Original Plan Pilot in March 2014 Rollout June 2014 to November 2014  First Modification to Plan Pilot in September 2014 Rollout January 2015 to June 2015  Current Plan Pilot in March 2015 Rollout June 2014 to September 2015

4  Delay due to our MIS not being ready In house developed system-PHOCIS Addition of household account module Revision of food package & food issuance Complete revision of our vendor management system New platform for PHOCIS

5  Pilot Phase 2 counties – 6 clinics Monthly caseload varies from 136 to 2436  Variety of vendors  Proximity to largest cities Added 4 counties – 6 clinics to end of pilot phase – not in original plan

6  Rollout Phase 4 Phases Revised from 6 phases in original plan Shortened from 6 months to 4 months Rolling out from our pilot areas

7 Cimarron Texas Beaver Harper Ellis Roger Mills Woodward WoodsAlfalfa Major Dewey Washita Greer Kiowa Blaine Caddo Grant Garfield Kingfisher Kay Noble Payne Logan Canadian Oklahoma Cleveland Grady Pawnee Osage Creek Lincoln McClain Harmon Jackson Tillman Comanche Cotton Stephens Jefferson Garvin Carter Murray Love Pottawotomie Pontotoc Seminole Johnston Marshall Coal Atoka Bryan Hughes Okfuskee Okmulgee Pittsburg McIntosh Pushmataha Choctaw McCurtain Le Flore Latimer Haskell Sequoyah Muskogee Tulsa Wagoner Cherokee Adair Ottawa Washington Rogers Nowata Craig Mayes Delaware Beckham Custer eWIC Pilot 2 Counties, 6 Clinics, 27 Vendors March - April 2015 Phase 1 – 7 Counties, 23 Clinics, 103 Vendors June 2015 Phase 2 –14 Counties, 27 Clinics, 130 Vendors July /16/2014 Phase 3 – 25 Counties, 28 Clinics, 81 Vendors August 2015 Phase 4 – 24 Counties, 30 Clinics, 99 Vendors September 2015 eWIC Rollout Areas 4 Counties, 6 Clinics, 18 Vendors May 2015

8  Plan and schedule trainings for staff  Schedule clinics for rollout  Develop training material  Meet at least monthly

9  Ongoing contact with vendors  Regional meetings for integrated vendors  Onsite trainings for vendors with stand beside devices

10  Training of nutrition & vendor staff, state helpdesk staff on process  Training of financial staff  Scheduled for January/February

11  Staff website with eWIC section Written documents PowerPoint presentations with voiceover  Presentation at Annual WIC State Nutrition Conferences

12  Quarterly Video Conferences  Regional trainings Fridays prior to rollout–Policy & PHOCIS 2 Sessions per day 1 Nutrition staff and 1 policy staff

13  Caseload & size of clinic Two staff members for clinics over 1000 caseload One staff member for clinics under 1000 caseload Generally two days at each clinic  Number of clinics each week Four to eight clinics per week

14  Staff needed per week Vary upon number & size of clinics Maximum six staff members per day Nine staff members to pull from

15  Scheduling rollout Challenging Clinics and slots on calendar for staff to pick from Decided to make it fun

16 Nutrition Staff Policy Staff

17 Nutrition Staff

18 MondayTuesday WednesdayThursdayFriday Jasmine/Ariel Clinic A Mulan/Belle Clinic E Week 1 Jasmine/Ariel Clinic A Mulan/Belle Clinic E Rapunzel/Ariel Clinic B Pocahontas/Belle Clinic F Rapunzel/Ariel Clinic B Pocahontas/Belle Clinic F Cinderella/ Tiana Regional Training A Jasmine/Mulan Clinic C Week 2 Jasmine/Mulan Clinic C Rapunzel/Belle Clinic G Pocahontas/Ariel Clinic D Rapunzel/Belle Clinic G Pocahontas/Ariel Clinic D Aurora/ Snow White Regional Training B

19 Plan to celebrate!

20 Priscilla Tiger RD/LD ext

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