Presentation on theme: "Welcome to FY15 Beginning Budget Applications Training."— Presentation transcript:
Welcome to FY15 Beginning Budget Applications Training
FY15 Beginning Budget We will cover: Timeline & Deadlines Budgeting Parameters for FY15 BRP Website Tour Available Tools & Reports Very Short Break Personnel Budgeting Application Demo Beginning Budget Application Demo
Timeline and Deadlines April 28 th – All Beginning Budget materials, instructions & applications on BRP website June 2nd – Budgets are due to BRP RU may set internal deadlines for departments June 3 to July 1 – BRP Reviews Budgets Units may be asked to make adjustments RU Signed Budget Reports Due FY15 Period 1 – Budgets Uploaded to Banner VPs Sign Budgets after Upload
Updated Non-Academic Budget Process Provost’s announcement for Unclassified COLA and Merit increases 7/1/2014 Medical Insurance Increase = 5% (12/1/14) Standard Rate of Inflation (SRI) – 2.67% OPE Budgets must be by Account Code: Health Insurance, Retirement, Other OPE Unclassified Salaries must be split into Faculty and Non-Faculty
What’s Not New? Most of the processes for Beginning Budget have not changed Our tools – the Personnel Budgeting Application and the Beginning Budget Application – have not changed Unfortunately, the server on which these tools reside is not new either! This makes updates somewhat risky This makes glitches tough to fix Fixing one thing sometimes breaks another
Budgeting Revenue Funds All funds except allocated funds (General Fund, ICC, State Match) Revenue and expense budgets must net to zero by fund Move excess expense budgets to other funds Use 9Bxxx accounts when appropriate
Budgeting Labor Unclassified Personnel budgets Provost’s Office announced salary increases for 7/1/2014 Not in the PBA Non-General fund units should budget for these announced increases You may budget known, permanently funded increases (e.g., tenure promotion) Faculty in CBA will receive 1.5% COLA 7/1/14 Faculty Merit/Compression pools
Budgeting Labor cont. Classified Personnel budgets Include step increases in all budgets & funds PBA does include step increases for classified PBA does include bargained COLA adjustments effective 12/1/14 through 6/30/15
Budgeting Labor cont. GTFs Contract is in negotiation All units must budget for GTF salaries and OPE Academic units also responsible for tuition & fees Non-academic units with IPSA GTFs, tuition & fees reimbursed by the Graduate School Remember that GTF tuition rates now vary by discipline GTF Health Insurance for FY15 is unknown at this time.
Budgeting Labor cont. Other Pay Types- Unclassified Pay (overload, vacation payout, etc.) Classified Pay (overtime, shift differential, etc.) Student Pay Estimate based on Personnel Expenditure History
Budgeting Labor cont. OPE (Other Personnel Expenses) - Estimated increase to medical of 5% effective 12/1/14. Units using funds other than the GF should budget for the increase. No significant increase in other OPE rates. All these parameters are built into the Personnel Budgeting application. We highly recommend you use the app for your personnel budgeting.
Budgeting Salaries & OPE Please use specific account codes for Unclassified Salaries-Faculty – Unclassified Salaries-NonFac – Please use specific account codes for OPE 109*4 – Health/Life 109*7 – Retirement 109*8 – OPE Other Requirements for forecasting and mid-year analysis are becoming more specific Budgeting at this level will ensure any augments are calculated correctly for your unit.
Budgeting Other Expenses Supplies and Services General Fund DO NOT budget a negative amount for supplies and services. Any structural deficit should be addressed to/by your VP General Inflation Increases Units may choose to budget an increase using the BRP SRI
Budgeting Other Exp cont. Transfers In/Out Make sure other side of transfer is also budgeted Use 9Bxxx (Reserves for Future Years) when you have no plans to spend the funds in FY14 9B100 – Salary & OPE Reserves 9B200 – S&S Reserves 9B300 – Travel Reserves 9B400 – Capital Outlay Reserves
Budget Data Loaded FY14 Permanent Budget (Period 09) Academic Budget Model Permanent Allocations Use xGEN activity codes to move amounts Non-Academic “As Is” Permanent Adjustments Description “FY15 ASIS ” Permanent New Initiatives Description “FY15 NISI ” Period 13 One-Time Adjustments entered by Analyst Adjustments to Incidental Fee Allocations ICC Allocations
BRP Website Tour Navigating the BRP Website Budgeting Tools Available
Personnel Budgeting Application (PBA) Overview Personnel Database Reports Update Data P ERSONNEL B UDGETING A PPLICATION U SER UPDATES PERSONNEL DATA U SER REQUESTS PRINTABLE REPORT U SER DOWNLOADS FILE INTO SPREADSHEET
Personnel Budgeting Application Includes classified and unclassified employees (but not GTFs or Students) Incorporates all salary and OPE budgeting parameters ( as outlined earlier) Current employee information downloaded as of 4/25/14
Functions the PBA will take into account if the unit is academic or non-academic (by Level 3 Org Code) if any part of an employee’s labor distribution is on the General Fund if the job is below 100 Appt% if the job is a stipend if the employee has two jobs with low appointment percents that add up to benefits-eligible when a classified position is eligible for a merit increase
Functions the PBA will NOT do Update the HRIS-Banner production database Update the Beginning Budget Application (BBA) Account for the six-month retirement charge lag for new employees Budget differently if a job is filled by a retired employee Warn you when an employee’s jobs add up to more than 100 Appt% Calculate salary and OPE for GTFs or Students Calculate overtime or shift differential costs Re-sort records after a new record is added (use Banner ID search field) Calculations for any fiscal year except FY14 Read your mind
PBA Reconciliation to Beginning Budget
Quick Break When we return, we’ll walk through The Personnel Budgeting Application The Beginning Budget Application Then you’ll be able to sail right through the Beginning Budget Process
Be sure to read the PBA manual for more tips! Budgeting Salaries & OPE
PBA (Personnel Budgeting Application) Demo Please take the time to read through the manuals and instructions.