5Graduation Arrangement Residence RequirementA period of not less than 2 yearsCoursework RequirementStudents are required to take a minimum of 14 credit units (students of CB are required to fulfil 27 credit units)A compulsory 1 credit unit on SG8001 or SG8001MCredit transfer is limited to a maximum of 7 credit units (a maximum of 13 credit units for CB students)You may ask the General Office for the no. of credit units transferred. To apply for credit transfer, please use SGS16 form, which can be downloaded from https://www.sgs.cityu.edu.hk/suzhou/.
6Graduation Arrangement SGS09U form: Notice of Submission of Thesis for Examination Arrangements for Students under the USTC-CityU Collaboration Scheme (downloaded from https://www.sgs.cityu.edu.hk/suzhou/) with an abstract of thesis (about 1 page), THREE months (latest by 15 Jan) before the submission of the unbound thesis (by 15 April )On the form, you need to fill in:Proposed unbound thesis submission dateThesis title (in English & Chinese)Then pass it to your supervisor to fill in the rest
7Graduation Arrangement Composition of Examiners (5 examiners)CityU’s requirement:Internal Examiner (also as CityU Panel Chair)Internal ExaminerExternal ExaminerCityU SupervisorSGS will send invitations to them onlyUSTC’s requirement:5 examiners(Student can report to 學位辦 likes this as the name of CityU examiners will not be disclosed.)
9Graduation Arrangement Major Job Duties of SGS:Invite 3 examiners recommended by CityU supervisorSend the unbound thesis (in English) to 3 examiners and ask them to fill in a Thesis Assessment ReportsDistribute the completed Thesis Assessment Reports among student, CityU supervisor and examinersSGS will give student 3 completed Thesis Assessment Reports (in English) so as to apply for USTC degree certificateCoordinate the oral exam on the spot
10Graduation Arrangement YOU/USTC supervisor have to:Invite other examiners to fulfill the oral exam requirement of USTCSend the unbound thesis (in Chinese) to these examiners and ask them to fill in 论文评阅书 (CityU will provide you with 3 reports in English to apply for the USTC PhD)Important note: students have to collect the completed 论文评阅书 from all examiners whom you have given the unbound thesis (in Chinese) to before the oral exam. Otherwise, USTC will not allow students to sit for the joint oral exam.Inform the other examiners the date and time of oral exam, if necessary
11Graduation Arrangement On unbound thesis submission date, submit4 copies of English unbound thesis in ring boundSGS09A form: Certifying Form for Submission of Thesis for Examination (with supervisor’s and head’s signature)SGS09B form: Statement on the Extent of Research CollaborationUnbound Thesis in Ring Bound
12Graduation Arrangement Six weeks after unbound thesis submittedOral Exam Date (Student will be informed by SGS in advance)Candidate is required to present at the oral examination for about minutes in EnglishPlease inform Suzhou Office if you need computer aid or you need to do testingExaminers will ask questions in the Q & A sessionPanel of examiners will make recommendation to SGSStudent will be informed of the result on the same day
14Graduation Arrangement After the Oral ExaminationPanel of examiners may award the candidate with the PhD degree or ask the candidate to revise the thesisOnce the College approves the revision, student will have a status “Study Completed” and students cannot use the Peter Ho Conference Scholarship if applicable.Except for CA students, student is required to submit FOUR bound theses (one for CityU library, one for department, one for CityU supervisor and one for USTC) normally within one week from the date s/he receives a letter to confirm the revisions to the thesis by himself/herself.For CA students, only THREE bound theses are needed because CA dept. does not keep a copy.
15Graduation Arrangement Student is required to follow Appendix 12 & 13 of the Guidebook for the format of the cover, spine and title page.Once student submits the bound thesis, the stipend will be stopped.Student will not get the CityU degree certificate if s/he fails to submit the bound thesis.Bound Thesis
16Graduation Arrangement Venue for examinationBasically in Suzhou, but it can be in Hong Kong or in Hefei if both CityU & USTC supervisors agree.Examiners, who are not able to attend, may participate in the oral examination via tele-conferencing device. However, USTC does NOT accept remote voting (遥距投票). In order to fulfill the requirement of USTC, there must be 5 examiners (excluding CityU & USTC supervisors) attending the oral examination in person.Dates for examination (to graduate in 2012)Thesis submission not later than 15 April ; Oral exam not later than 31 May (科大学位证颁发前)Students MUST provide 科大学位证 to get the CityU’s degree certificate in October .
17Graduation Arrangement To extend the candidature, SGS03 form, which can be downloaded from SGS webpage should be filled. Maximum extended period: 6 months x 2 times. NO stipend.Award presentationUpon fulfillment of both institutions’ academic and examination requirements, the student will receive a PhD degree certificate jointly awarded by CityU and USTC.CityU’s degree certificate will indicate that the PhD award is jointly granted by CityU and USTC.Students can attend the award ceremonies of USTC and that of CityU respectively. For CityU, the award ceremony takes place in November .