Graduation Arrangement Residence Requirement A period of not less than 2 years Coursework Requirement Students are required to take a minimum of 14 credit units (students of CB are required to fulfil 27 credit units) A compulsory 1 credit unit on SG8001 or SG8001M Credit transfer is limited to a maximum of 7 credit units (a maximum of 13 credit units for CB students) You may ask the General Office for the no. of credit units transferred. To apply for credit transfer, please use SGS16 form, which can be downloaded from https://www.sgs.cityu.edu.hk/suzhou/.
Graduation Arrangement SGS09U form: Notice of Submission of Thesis for Examination Arrangements for Students under the USTC-CityU Collaboration Scheme (downloaded from https://www.sgs.cityu.edu.hk/suzhou/) with an abstract of thesis (about 1 page), THREE months (latest by 15 Jan) before the submission of the unbound thesis (by 15 April ) On the form, you need to fill in: Proposed unbound thesis submission date Thesis title (in English & Chinese) Then pass it to your supervisor to fill in the rest
SGS will send invitations to them only Graduation Arrangement Composition of Examiners (5 examiners) CityU’s requirement: Internal Examiner (also as CityU Panel Chair) Internal Examiner External Examiner CityU Supervisor USTC’s requirement: 5 examiners (Student can report to 學 位辦 likes this as the name of CityU examiners will not be disclosed.)
Graduation Arrangement Major Job Duties of SGS: o Invite 3 examiners recommended by CityU supervisor o Send the unbound thesis (in English) to 3 examiners and ask them to fill in a Thesis Assessment Reports o Distribute the completed Thesis Assessment Reports among student, CityU supervisor and examiners o SGS will give student 3 completed Thesis Assessment Reports (in English) so as to apply for USTC degree certificate o Coordinate the oral exam on the spot
Graduation Arrangement YOU/USTC supervisor have to: o Invite other examiners to fulfill the oral exam requirement of USTC o Send the unbound thesis (in Chinese) to these examiners and ask them to fill in 论文评阅书 (CityU will provide you with 3 reports in English to apply for the USTC PhD) o Important note: students have to collect the completed 论 文评阅书 from all examiners whom you have given the unbound thesis (in Chinese) to before the oral exam. Otherwise, USTC will not allow students to sit for the joint oral exam. o Inform the other examiners the date and time of oral exam, if necessary
Graduation Arrangement On unbound thesis submission date, submit 4 copies of English unbound thesis in ring bound SGS09A form: Certifying Form for Submission of Thesis for Examination (with supervisor’s and head’s signature) SGS09B form: Statement on the Extent of Research Collaboration Unbound Thesis in Ring Bound
Graduation Arrangement Six weeks after unbound thesis submitted Oral Exam Date (Student will be informed by SGS in advance) Candidate is required to present at the oral examination for about 20-30 minutes in English Please inform Suzhou Office if you need computer aid or you need to do testing Examiners will ask questions in the Q & A session Panel of examiners will make recommendation to SGS Student will be informed of the result on the same day
Graduation Arrangement 学生需于答辩前向科大学位办了解清楚科大对 答辩的要求。以下是一些累绩的经验： o 考生需要选定一位答辩秘书，可以找师弟妹帮忙，过往的经验 是，科大要求两份正本的情况表，需要用笔纪录的东西很多， 不妨选两位帮忙。 o 考生应在答辩前将填好了的科大情况表交予答辩秘书，交代清 楚，不要在答辩差不多开始，所有 examiners 都就座的时候， 才向答辩秘书交代。 o 考生需按照科大的规定给予答辩费用给专家，考生或需自己先 行垫支，再回科大办理手续领回。具体金额请向科大学位办查 询。 o 答辩秘书于答辩完结前将情况表给予科大的 Chair 签署，并收集 已填好的表决票，由考生直接給学位办。
Graduation Arrangement After the Oral Examination o Panel of examiners may award the candidate with the PhD degree or ask the candidate to revise the thesis o Once the College approves the revision, student will have a status “Study Completed” and students cannot use the Peter Ho Conference Scholarship if applicable. o Except for CA students, student is required to submit FOUR bound theses (one for CityU library, one for department, one for CityU supervisor and one for USTC) normally within one week from the date s/he receives a letter to confirm the revisions to the thesis by himself/herself. o For CA students, only THREE bound theses are needed because CA dept. does not keep a copy.
Graduation Arrangement o Student is required to follow Appendix 12 & 13 of the Guidebook for the format of the cover, spine and title page. o Once student submits the bound thesis, the stipend will be stopped. o Student will not get the CityU degree certificate if s/he fails to submit the bound thesis. Bound Thesis
Graduation Arrangement Venue for examination Basically in Suzhou, but it can be in Hong Kong or in Hefei if both CityU & USTC supervisors agree. Examiners, who are not able to attend, may participate in the oral examination via tele-conferencing device. However, USTC does NOT accept remote voting ( 遥距投 票 ). In order to fulfill the requirement of USTC, there must be 5 examiners (excluding CityU & USTC supervisors) attending the oral examination in person. Dates for examination (to graduate in 2012) Thesis submission not later than 15 April ; Oral exam not later than 31 May ( 科大学位证颁发前 ) Students MUST provide 科大学位证 to get the CityU’s degree certificate in October.
Graduation Arrangement To extend the candidature, SGS03 form, which can be downloaded from SGS webpage should be filled. Maximum extended period: 6 months x 2 times. NO stipend. Award presentation Upon fulfillment of both institutions’ academic and examination requirements, the student will receive a PhD degree certificate jointly awarded by CityU and USTC. CityU’s degree certificate will indicate that the PhD award is jointly granted by CityU and USTC. Students can attend the award ceremonies of USTC and that of CityU respectively. For CityU, the award ceremony takes place in November.