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Cell Physiology & Pharmacology Advanced Post Graduate Induction.

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Presentation on theme: "Cell Physiology & Pharmacology Advanced Post Graduate Induction."— Presentation transcript:

1 Cell Physiology & Pharmacology Advanced Post Graduate Induction

2 Topics Departmental Staff Departmental Staff Getting Started Getting Started Project Finance Project Finance Part-Time Assistants Fees Part-Time Assistants Fees Conference Attendance Conference Attendance Purchasing Purchasing Use of Equipment Use of Equipment Emergency Procedures Emergency Procedures

3 Departmental Staff Dr. B. D. Grubb Head of Department Dr. B. D. Grubb Head of Department Mr. A. L. Willcocks Departmental Services Manager Mr. A. L. Willcocks Departmental Services Manager Mrs. L. McCarthy H.o.D Secretary Mrs. L. McCarthy H.o.D Secretary Miss M. Cain Departmental Secretary Miss M. Cain Departmental Secretary Mrs. V. Burns Departmental Teaching Secretary Mrs. V. Burns Departmental Teaching Secretary Mr. T. WaltonDepartmental Safety Officer & Cell Culture Technician Mr. T. WaltonDepartmental Safety Officer & Cell Culture Technician

4 Departmental Staff (Technicians) Mrs. D. EverittCardiovascular Mrs. D. EverittCardiovascular Mr. R. MistryCell Signalling Mr. R. MistryCell Signalling Mr. M. BarkerNeuroscience Mr. M. BarkerNeuroscience Miss M. ValenteHWB Level 2 Miss M. ValenteHWB Level 2 Mr. P. McWilliamsHodgkin Level 2 Mr. P. McWilliamsHodgkin Level 2 See Departmental web page - CLICK HERE for all staff and student contact details CLICK HERECLICK HERE

5 Getting Started Look carefully at the Departmental Web Site, in particular the section ‘Departmental Resources’ Look carefully at the Departmental Web Site, in particular the section ‘Departmental Resources’ ‘Departmental Resources’ ‘Departmental Resources’ ID Card ID Card Swipe Card Swipe Card Out of hours working - RULES Out of hours working - RULES

6 Project Finance PRE-DOCTORAL Fees/stipend - Research Council or Charity (BHF) rate Fees/stipend - Research Council or Charity (BHF) rate Running costs or bench fee/Conference attendance Running costs or bench fee/Conference attendance RTSG = RESEARCH TRAINING SUPPORT GRANT Research Councils - Typically around £1000 p.a. Research Councils - Typically around £1000 p.a. Travel – MRC £300 p.a./ BBSRC - £160 p.a. Travel – MRC £300 p.a./ BBSRC - £160 p.a.

7 Project Finance Wellcome Prize Studentships Running costs - £4000 p.a. Running costs - £4000 p.a. Conference - £1000 over 3 years Conference - £1000 over 3 years C.A.S.E Awards Combined Award in Science & Engineering Combined Award in Science & Engineering Top up of student stipend and bench fees by an industrial collaborator Top up of student stipend and bench fees by an industrial collaborator Top up has to be at least the equivalent to RTSG - typically, £10,000 p.a. (Student - £2500 Bench fee - £7500) Top up has to be at least the equivalent to RTSG - typically, £10,000 p.a. (Student - £2500 Bench fee - £7500) Overseas Studentship Fees - Fees - Stipend - Stipend - Bench fees - £3000 p.a. Bench fees - £3000 p.a.

8 Project Finance POST-DOCTORAL - TYPICAL BUDGET SPLIT: Salaries and fees Salaries and fees Equipment Equipment Running costs/consumables Running costs/consumables Biomedical Services Biomedical Services Travelling expenses Travelling expenses Special charges: Computing, disposal, etc. Special charges: Computing, disposal, etc.

9 Part-Time Assistants Fees FEES PAID TO POST-GRADUATES AND POST- DOCTORAL STAFF FOR: Assistance with laboratory practicals Assistance with laboratory practicals Tutorial work Tutorial work Lectures Lectures Mainly for undergraduate courses N.B. Employed persons pay tax, students do not To do this work, contact the course convenors course convenorscourse convenors

10 Part-Time Assistants Fees SUPPLEMENTARY ASSISTANTS RATES 1 ST AUGUST 2007 Demonstrating by grad students£12.90/hr Demonstrating by grad students£12.90/hr Tutorial work by grad students£21.75/hr Tutorial work by grad students£21.75/hr Demonstrating by post-docs£17.05/hr Demonstrating by post-docs£17.05/hr Tutorial work by post-docs£32.00/hr Tutorial work by post-docs£32.00/hr Lectures£ £84.50 Lectures£ £84.50 Seminars(per seminar)£ £77.25 Seminars(per seminar)£ £77.25

11 Conference Attendance NORMAL REQUIREMENTS ARE: Registration or booking fee Registration or booking fee Hotel accommodation Hotel accommodation Travel costs Travel costs Subsistence Subsistence

12 Conference Attendance TYPICALLY, A ONE WEEK CONFERENCE IN THE USA COSTS £1000. DO THE FOLLOWING: Be clear on the source of funding Be clear on the source of funding Make all arrangements as early as possible Make all arrangements as early as possible Be clear on what will and will not be covered from your funding source Be clear on what will and will not be covered from your funding source Give reasonable notice for cheques to be drawn - 10 working days Give reasonable notice for cheques to be drawn - 10 working days

13 Conference Attendance Request travellers cheques in good time - 10 working days Request travellers cheques in good time - 10 working days Avoid using PERSONAL ACCOUNTS Avoid using PERSONAL ACCOUNTS KEEP and PRODUCE ALL receipts for expenses (only LEGITIMATE expenses are reimbursed) KEEP and PRODUCE ALL receipts for expenses (only LEGITIMATE expenses are reimbursed) When using on-line booking facilities, ensure you get a receipt When using on-line booking facilities, ensure you get a receipt N.B. The Departmental Purchasing VISA Card CANNOT be used for these purchases

14 Purchasing Discuss requirements with your supervisor during progress meetings Discuss requirements with your supervisor during progress meetings Identify supplier, taking into account the lab’s usual supplier - don’t change this unless it is agreed Identify supplier, taking into account the lab’s usual supplier - don’t change this unless it is agreed Take responsibility for ordering uniquely used products Take responsibility for ordering uniquely used products Be clear on the Project Grant Code Be clear on the Project Grant Code

15 Purchasing Requesting goods/services Requesting goods/services –Use yellow/consolidation requisition forms in Departmental Office –Use online requisition form online requisition formonline requisition form Complete all sections (where possible - incomplete or illegible forms will be returned to the originator Complete all sections (where possible - incomplete or illegible forms will be returned to the originator See Departmental Purchasing for more info See Departmental Purchasing for more infoDepartmental PurchasingDepartmental Purchasing

16 Purchasing LEVEL OF SERVICE: PO Requisitions received by 4.30pm are processed by 4.30pm the following day PO Requisitions received by 4.30pm are processed by 4.30pm the following day You will be notified by of any breaks in service, e.g. University Closures, SAP failure, etc. You will be notified by of any breaks in service, e.g. University Closures, SAP failure, etc.

17 Purchasing Posted orders go via 2 nd class Royal Mail Posted orders go via 2 nd class Royal Mail Orders to be faxed or telephoned (rarely used, as a VAT Zero Rate certificate usually accompanies most orders) are the responsibility of the requisitioner Orders to be faxed or telephoned (rarely used, as a VAT Zero Rate certificate usually accompanies most orders) are the responsibility of the requisitioner Online orders are placed using the Departmental Purchasing VISA Card. Some orders are placed online regardless of your choice on the requisition. Some orders are consolidated into bi-weekly orders. Online orders are placed using the Departmental Purchasing VISA Card. Some orders are placed online regardless of your choice on the requisition. Some orders are consolidated into bi-weekly orders. See the Departmental website for more information Departmental websiteDepartmental website

18 Purchasing Cell culture media and sera uses a SUPPLY CENTRE – use of this will be explained during the Cell Culture Presentation Cell culture media and sera uses a SUPPLY CENTRE – use of this will be explained during the Cell Culture Presentation Receiving goods Receiving goods –Sign and date delivery note to acknowledge receipt of your order –Check for discrepancies or breakages and report them immediately –Ensure product is stored correctly –Be aware of any special precautions –Re-order in good time!

19 Equipment Make sure you receive adequate training Make sure you receive adequate training Discuss any inadequacy or lack of equipment with your supervisor Discuss any inadequacy or lack of equipment with your supervisor Report any defects in equipment on an ‘Equipment Fault Form’ Report any defects in equipment on an ‘Equipment Fault Form’ DON’T – attempt to repair, modify or ‘tinker’ with equipment yourself DON’T – attempt to repair, modify or ‘tinker’ with equipment yourself Do NOT try to move heavy equipment Do NOT try to move heavy equipment Do NOT leave in a dirty, untidy or hazardous condition. This includes communal equipment such as counters, cell culture area, and centrifuges Do NOT leave in a dirty, untidy or hazardous condition. This includes communal equipment such as counters, cell culture area, and centrifuges If a PC is not available at your write-up space, communal PC’s are available in MSB (3 rd Floor) and HWB (4 th Floor) If a PC is not available at your write-up space, communal PC’s are available in MSB (3 rd Floor) and HWB (4 th Floor)

20 Emergency Procedures Spillages of Hazardous Substances (this includes spillages in Class II cabinets and HLF hoods) Spillages of Hazardous Substances (this includes spillages in Class II cabinets and HLF hoods) –Your first consideration is the safety of SELF AND OTHERS –Report immediately to supervisor and/or area technician –Deploy spill kit –Report to Departmental Safety Officer

21 Emergency Procedures Personal Injury Personal Injury –Report to supervisor and/or area technician –Seek First Aid assistance –Report to Departmental Safety Officer –A list of qualified First Aiders should be displayed in all lab and office areas –To avoid injury to yourself and others, dispose of needles, blades, etc. into a YELLOW SHARPS BIN

22 Emergency Procedures Fire Alarms Fire Alarms –These are tested regularly MSB - every Wednesday at 2.30pm MSB - every Wednesday at 2.30pm HWB - every Friday at 12 noon HWB - every Friday at 12 noon If you hear the fire alarm sound at any other time, leave the building immediately (do not stop to collect personal belongings), go to the muster point (Hodgkin Car Park) and DO NOT return until you are told it is safe to do so If you hear the fire alarm sound at any other time, leave the building immediately (do not stop to collect personal belongings), go to the muster point (Hodgkin Car Park) and DO NOT return until you are told it is safe to do so If you discover a fire If you discover a fire –Make sure YOU are SAFE –Sound the alarm –Deploy extinguishers if feasible –Report to Safety Officer/leave the building

23 Emergency Procedures Smells funny? Smells funny? –If you smell GAS, vacate the area –DON’T use light switches, etc. –Report immediately to area technician and Departmental Safety Officer

24 Questions? If you have any questions, please don’t hesitate to ask!


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