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The George W. Woodruff School of Mechanical Engineering 2005 WELCOME TO GEORGIA TECH GETTING STARTED AT THE WOODRUFF SCHOOL 2006 GETTING STARTED AT THE.

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1 The George W. Woodruff School of Mechanical Engineering 2005 WELCOME TO GEORGIA TECH GETTING STARTED AT THE WOODRUFF SCHOOL 2006 GETTING STARTED AT THE WOODRUFF SCHOOL 2006

2 The George W. Woodruff School of Mechanical Engineering OUTLINE Orientation Events Woodruff School Overview Registration Financial Procedures Selecting an Advisor Dates to Remember Mail Computers and Networks Office Space Library and Information Center

3 The George W. Woodruff School of Mechanical Engineering Woodruff School Orientation Events* Tuesday, August 15, 2005 Information PacketsNoon to 12:45 p.m. & LunchMaRC, Room 114 & Atrium Presentation1:00 to 2:00 p.m. MaRC Auditorium *Attachment 1

4 The George W. Woodruff School of Mechanical Engineering Woodruff School Orientation Events Tuesday, August 15, 2005 Help with 4:00 to 6:00 p.m. Registration Various locations Registration for4:00 to 6:00 p.m. Fall SemesterMRDC, Room 2104

5 The George W. Woodruff School of Mechanical Engineering Institute Orientation Events* Tuberculosis Wednesday, August 16 th Screening,9:00 a.m. to 4:00 p.m. MMR Immunizations &Campus Recreation Center Medical Holds Thursday, August 17 th 9:00 a.m. to Noon Campus Recreation Center *Attachment 2

6 The George W. Woodruff School of Mechanical Engineering Institute Orientation Events Buzz Card Tuesday, August 15th 1:00 p.m. to 4:00 p.m. Buzz Card Center, Student Center Commons Monday-Friday 8:00 a.m. to 4:00 p.m. Student Center Commons

7 The George W. Woodruff School of Mechanical Engineering Institute Orientation Events OIT Computer Tuesday, August 15th Accounts 1:00 p.m. to 4:00 p.m. ( and BuzzPort)Buzz Card Center, Student Center Commons Monday-Friday 8:00 a.m. to 4:00 p.m. Rich Building, Room 140

8 The George W. Woodruff School of Mechanical Engineering Institute Orientation Events Payroll and Wednesday, August 16th Social Security 9:00 a.m. to 4:00 p.m. (for all GRA’s & GTA’s)Campus Recreation Center Thursday, August 17th 9:00 a.m. to Noon Campus Recreation Center

9 The George W. Woodruff School of Mechanical Engineering Institute Orientation Events International Student Tuesday, August 15th Orientation Sessions 2:00 p.m. to 3:30 p.m. Student Center Ballroom, Level 3 Friday, August 18th 9:00 a.m. to 10:30 a.m. Student Center Ballroom, Level 3

10 The George W. Woodruff School of Mechanical Engineering Institute Orientation Events International Student Monday, August 21st Orientation Sessions 3:30 to 5:00 p.m. Student Center Theater, Level 1 Thursday, August 24th 1:00 to 2:30 p.m. Student Center Theater, Level 1

11 The George W. Woodruff School of Mechanical Engineering Facts We are in the graduate education business. The transition from undergraduate to graduate student might be tough: You will be challenged!

12 The George W. Woodruff School of Mechanical Engineering The Woodruff School’s Office of Student Services is located in Room 3112 of the MRDC Building. Office Hours Monday – Friday 8:00 a.m. – noon 1:00 p.m. – 5:00 p.m.

13 The George W. Woodruff School of Mechanical Engineering Who to See for Help Dr. Yogendra Joshi Associate Chair for Graduate Studies (404) ; MRDC, Room 3105 Oversight of the graduate program Career counseling and advice Ex officio member of the School's Graduate Committee Liaison for the graduate program with other academic units on campus

14 The George W. Woodruff School of Mechanical Engineering Who to See for Help Dr. Wayne Whiteman Director of the Office of Student Services (404) ; MRDC, Room 3102 Manages the Office of Student Services Assists the Associate Chairs of the Woodruff School Assists in the advisement of both undergraduate and graduate students

15 The George W. Woodruff School of Mechanical Engineering Dr. Christopher Lynch Associate Chair for Administration (404) ; MRDC, Room 3218 Who to See for Help Responsible for the scheduling of classes and registration

16 The George W. Woodruff School of Mechanical Engineering Who to See for Help Ms. Glenda Johnson Academic Advisor I (404) ; MRDC, Room 3112 Assists graduate students with programs of study, degree petitions, graduate committee actions, and support forms.

17 The George W. Woodruff School of Mechanical Engineering Ms. Trudy Allen Academic Advisor I (404) ; MRDC, Room 3112 Who to See for Help Assists with recruiting and new graduate student issues

18 The George W. Woodruff School of Mechanical Engineering Who to See for Help Ms. Theresa Keita Academic Assistant II (404) ; MRDC, Room 3112 Greets and assists students, faculty, staff, and visitors to the Office of Student Services Provides general office information Answers telephone queries Schedules appointments New graduate student photos and mailboxes

19 The George W. Woodruff School of Mechanical Engineering Consult our home pages at See the Georgia Tech General Catalog at View the Graduate Studies & Research page at Where to Find Things

20 The George W. Woodruff School of Mechanical Engineering The Graduate Handbook The Handbook for Graduate Students is on CD and the web at Handbook

21 The George W. Woodruff School of Mechanical Engineering Academic Timetable Submit an M.S. or Ph.D. Program of Study before the end of the fall semester. This form is online. Submit a Degree Petition one term before you graduate. Additional milestones for M.S. Thesis and Ph.D. students.

22 The George W. Woodruff School of Mechanical Engineering Student Life Georgia Tech is committed to maintaining an excellent quality of life for its students. See the Student Life section of the General Catalog for the rules of student conduct:

23 The George W. Woodruff School of Mechanical Engineering MEGA Join MEGA* (Mechanical Engineering Graduate Student Association) For more information, see *Attachment 3

24 The George W. Woodruff School of Mechanical Engineering The Three Facets of Registration Obtain your student identification (Buzz card) from the Buzz Card Office in the Student Center Commons Course Registration Tuition and Fee Payments

25 The George W. Woodruff School of Mechanical Engineering How to Register Go to oscar.gatech.edu or

26 The George W. Woodruff School of Mechanical Engineering Guidelines for Full-Time Students Including Those with Assistantships, Fellowships, Traineeships, Tuition Waivers, and Students on Visas Enroll for at least 12 credit-hours on a letter-grade basis and/or pass-fail thesis/dissertation hours. You must register each semester to receive financial support. Substitute up to three hours of audit with the approval of the Associate Chair for Graduate Studies. Do not enroll for 1XXX or 2XXX level courses on a letter-grade basis.

27 The George W. Woodruff School of Mechanical Engineering Guidelines for Part-Time and Co-op Students The minimum load is three credit-hours. Students in the Graduate Cooperative Program are required to be full-time students during their terms on campus.

28 The George W. Woodruff School of Mechanical Engineering Fall 2006 Registration Registration period August 16 th to 25 th Fees should be paid by 4:00 p.m. August 18 th Last day to add a courseAugust 25 th Registration closes at 4:30 p.m.August 25 th All registration fees, including the August 25 th late penalty, must be paid by 4:00 p.m.

29 The George W. Woodruff School of Mechanical Engineering Variable Course Hours How to sign up for variable course hours such as thesis/dissertation hours: ME____ Digit Suffix The 3-digit suffix is the first three letters of your advisor’s last name. For example, ME 7000 WHI for Dr. Whiteman.

30 The George W. Woodruff School of Mechanical Engineering Variable Course Hours VERY IMPORTANT After you sign up for ME/NRE/MP 7000/9000, go to the bottom of the screen and click Class Options. On the next screen, type in the number of semester hours. Warning: The system defaults to one hour if you do not do this. THIS IS BAD!! Undesignated GRA’s should sign up for ME/NRE/MP 7000/9000 WHI.

31 The George W. Woodruff School of Mechanical Engineering An Extremely Important Aside Georgia Tech requires that you verify your schedule on the web Student Access System: https://oscar.gatech.edu Verification IS CRITICAL because you are responsible for all courses remaining on your schedule at the end of late registration.

32 The George W. Woodruff School of Mechanical Engineering Registration Example for a New Student Involved in Research ME 6301 A 3 hours ME 6304 A 3 hours ME 7000 WHI15 hours Total21 hours

33 The George W. Woodruff School of Mechanical Engineering Registration Example for a New Student Involved in Research ME 6401 A 3 hours ME 6441 A 3 hours ME 6201 A 3 hours ME 9000 GIN12 hours Total21 hours

34 The George W. Woodruff School of Mechanical Engineering Registration Example for a Nonthesis MS Student on Fellowship and/or GTA ME 6441 A 3 hours ME 6201 A 3 hours ME 6202 A 3 hours ME 6758 A 3 hours ME 8997 A3 GTA Audit 3 hours Total15 hours

35 The George W. Woodruff School of Mechanical Engineering Registration Example for an Advanced Ph.D. Student ME 9000 MCD21 hours Total21 hours

36 The George W. Woodruff School of Mechanical Engineering Drop Day The last day to drop a course is Friday, October 13, This is an absolute deadline. To drop a class go to oscar.gatech.edu The last day to withdraw completely from school with all W grades is Sunday, October 29, To withdraw from school, complete a Withdrawal Request Form and meet with Dr. Joshi.

37 The George W. Woodruff School of Mechanical Engineering Billing Information and Financial Aid To verify billing for tuition, fees, housing, parking, fellowships, and financial aid, go to oscar.gatech.edu –Click Secured Access Login –Sign in with your user ID and PIN number –Click Student Services & Financial Aid –Go to Student Records –View Account Summary During registration, there might be a delay in posting data to this web site.

38 The George W. Woodruff School of Mechanical Engineering Reminders Health forms must be completed and submitted to the Student Health Center before registering for your first semester. You are required to submit a final transcript from your previous school to the Institute Graduate Office during your first semester on campus to avoid a hold being placed on your registration for the next semester.

39 The George W. Woodruff School of Mechanical Engineering For housing questions, go to For parking questions, contact International students receiving GRA or GTA support must get a Social Security Number. If you have any problems with these or other issues, go to the Office of Student Services (MRDC, Room 3112). Reminders

40 The George W. Woodruff School of Mechanical Engineering Graduate Student Photos See Terri Keita in MRDC, Room 3112 to sign a model release (giving us permission to use your photo on the web) and to have your picture taken. The deadline to have your photo taken is Wednesday, September 1, 2006.

41 The George W. Woodruff School of Mechanical Engineering Graduate Student Recruiting Survey Please complete our short Graduate Student Recruiting Survey.* Return the survey to the Office of Student Services by Friday, September 15, *Attachment 4

42 The George W. Woodruff School of Mechanical Engineering Graduate Student Information Please fill out the Graduate Student Information Form* and return it to the Office of Student Services by Friday, September 1, 2006 We need to be able to contact you; most of the time it is about something good! *Attachment 5

43 The George W. Woodruff School of Mechanical Engineering FINANCIAL PROCEDURES

44 The George W. Woodruff School of Mechanical Engineering Out-of-State and In-State Students Paying Full Tuition and Fees Go to the Bursar (Lyman Hall, across from Junior’s). Hand deliver your check or pay with a credit card ($10,147 out-of-state and $2,835 in-state each semester). Get a receipt. Do not use campus mail.

45 The George W. Woodruff School of Mechanical Engineering Continuation of Financial Support To continue to receive GRA/GTA and fellowship monies and out-of-state tuition waivers, you must submit an electronic Support Form by the due date prior to each term.

46 The George W. Woodruff School of Mechanical Engineering Tuition and Fees for Students with One-Third Time GRA or GTA Appointments Verify your GRA or GTA status on the web. Go to the Bursar (Lyman Hall, across from Junior’s). Hand deliver your check or pay with a credit card ($542). Get a receipt. Do not use campus mail. See Glenda Johnson in the Office of Student Services (MRDC, Room 3112) if you have a problem.

47 The George W. Woodruff School of Mechanical Engineering Tuition and Fees for Fellowships Administered by the Financial Aid Office Properly enter all your fellowship information on the electronic support form. Fellowships require full-time enrollment. Verify your fellowship status at oscar.gatech.edu. Check with Darren Nowell at (404) or The Office of Financial Aid is located at the Moore Student Center (behind the Tech Tower)

48 The George W. Woodruff School of Mechanical Engineering Tuition and Fees for Fellowships Administered by the Woodruff School Properly enter all your fellowship information on the electronic support form. Verify your fellowship status at oscar.gatech.edu. For problems or questions, see Ms. Glenda Johnson or Dr. Wayne Whiteman in the Office of Student Services (MRDC, Room 3112). Late registration could affect payment of your fellowship (stipend and tuition).

49 The George W. Woodruff School of Mechanical Engineering Salary Disbursement Through the Payroll Department Direct deposit is required for all salary payments. (THIS IS IMPORTANT.) If you haven’t set up Direct Deposit, go to the Department of Human Resources (500 Tech Parkway). Or sign up using If you are new to this country, you must establish an account (checking, money-market, or savings account) with a local bank before setting up Direct Deposit.

50 The George W. Woodruff School of Mechanical Engineering Salary is disbursed on a monthly basis on the last work day of each month and on December 22, 2006.* The first disbursement is paid on the last work day in August (for about one-half month). A payroll check is not issued. To verify payment of your salary, check the Georgia Tech website at techworks.gatech.edu or contact your bank. Go to techworks.gatech.edu to change your address, your tax allowance, and to print your W-2 form for If you have problems accessing the site, call Salary Disbursement Through the Payroll Department (Continued) *Attachment 6

51 The George W. Woodruff School of Mechanical Engineering Woodruff School and Institute Fellowship Stipends Paid by the Bursar’s Office Stipends are posted to your OSCAR account. With Direct Deposit, the remainder of the stipend will go to your bank. Without Direct Deposit, the remainder will be sent to your Georgia Tech mailbox if you live on campus or to your local or permanent address if you live off campus. Advance arrangements for one semester at a time can be made for checks to be sent to an address other than your Georgia Tech mailbox. Go to the Bursar’s Office or oscar.gatech.edu.

52 The George W. Woodruff School of Mechanical Engineering Outside Employment Employment outside the Woodruff School is limited to eight hours a week. This rule applies to all full-time students (GRA’s, GTA’s, and fellowship holders). Complete the Outside Employment Request form. Have your advisor approve your employment by signing the form. Submit the completed form to Dr. Joshi.

53 The George W. Woodruff School of Mechanical Engineering Outside Employment of International Students For holders of F-1 or J-1 visas. Contact the Office of International Education at (404) in the Savant Building, Room 211. For more information, view

54 The George W. Woodruff School of Mechanical Engineering SELECTING AN ADVISOR The entire Georgia Tech Faculty in (The Woodruff School has 85 academic faculty as of fall 2006.)

55 The George W. Woodruff School of Mechanical Engineering Interview Process Use the Woodruff School academic faculty web site or the Research Brochure to select the faculty you want to interview. *Attachment 7 Set up appointments using the Woodruff School Directory.*

56 The George W. Woodruff School of Mechanical Engineering Interview Process Ask faculty members to initial the Interview Form* after you have spoken with them. Interview at least three faculty members. Be sure to speak with current graduate students and arrange for lab visits. Submit the interview form with your top three choices to Dr. Joshi by Friday, September 15, *Attachment 8

57 The George W. Woodruff School of Mechanical Engineering New Woodruff School Faculty Seeking New Graduate Students GARY CAILLE Director of the Systems Program Office, Georgia Tech Research Institute (Joint Appointment as Professor in the Woodruff School) –Ph.D., Georgia Institute of Technology, 1988 –Acoustics and Dynamics Underwater acoustics

58 The George W. Woodruff School of Mechanical Engineering New Woodruff School Faculty Seeking New Graduate Students TEQUILA A. L. HARRIS Assistant Professor -Ph.D., Rensselaer Polytechnic Institute, Manufacturing -Manufacturing, mechanical design, fluid transport, and fuel cell technology

59 The George W. Woodruff School of Mechanical Engineering J. RHETT MAYOR Assistant Professor –Ph.D., University of Natal, Durban, South Africa, 2001 –Manufacturing Micro/meso-scale manufacturing processes and systems New Woodruff School Faculty Seeking New Graduate Students

60 The George W. Woodruff School of Mechanical Engineering NARESH N. THADHANI Professor of Materials Science and Engineering (Joint Appointment in the Woodruff School) –Ph.D., New Mexico Institute of Technology, 1984 –Mechanics of Materials High-strain-rate deformation, phase transformation, processing of nanocrystalline and meta-stable materials with structural, energetic, and functional properties New Woodruff School Faculty Seeking New Graduate Students

61 The George W. Woodruff School of Mechanical Engineering SEUNG-KYUM CHOI Assistant Professor at GT Savannah –Ph.D., Wright State University, 2006 –Computer-Aided Engineering and Design Robust design, modeling uncertainty, probabilistic mechanics, and multidisciplinary optimization New Woodruff School Faculty at Georgia Tech Savannah Seeking New Graduate Students

62 The George W. Woodruff School of Mechanical Engineering MERVYN FATHIANATHAN Assistant Professor at GT Savannah –Ph.D., National University of Singapore, 2004 –Computer-Aided Engineering and Design Collaborative engineering, integrated product and process design, and computational design synthesis New Woodruff School Faculty at Georgia Tech Savannah Seeking New Graduate Students

63 The George W. Woodruff School of Mechanical Engineering DIRK SCHAEFER Assistant Professor at GT Savannah –Ph.D., University of Stuttgart, Germany, 2003 –Computer-Aided Engineering and Design Virtual engineering, systems integration, variant and agile design, and engineering education New Woodruff School Faculty at Georgia Tech Savannah Seeking New Graduate Students

64 The George W. Woodruff School of Mechanical Engineering Priority System Advisor assignments are based upon: Student preference Faculty preference Need to cover high priority projects Other factors

65 The George W. Woodruff School of Mechanical Engineering Research Group Open Houses These events enable you to meet the faculty and their graduate students and to learn about the various research opportunities in the Woodruff School. Open Houses will be held from August 21 to August 24, You will be notified by of scheduled events.

66 The George W. Woodruff School of Mechanical Engineering DATES TO REMEMBER

67 The George W. Woodruff School of Mechanical Engineering Woodruff School Calendar of Events Check frequently New and Events for all events, activities, thesis presentations, dissertation defenses, meetings, conferences, and seminars

68 The George W. Woodruff School of Mechanical Engineering The 2006 Woodruff School Cookout for Graduate Students, Faculty, and Staff Conversation, Food and T-Shirts Friday, September 15th On the lawn between MRDC and MARC 11:30 a.m. to 2:30 p.m.

69 The George W. Woodruff School of Mechanical Engineering Scheduled Workshops Résumé Preparation: September 19th Ralph Mobley, Director of Career Services MRDC Building, Room 4211, at 11:00 a.m. How to Get a Job in Industry: October 17th Ralph Mobley, Director of Career Services You will be notified by of other workshops or panel discussions

70 The George W. Woodruff School of Mechanical Engineering Fellowship Applications Search the Fellowship Database for short descriptions and applications: For NSF Graduate Research Fellowships, see

71 The George W. Woodruff School of Mechanical Engineering For Help with Fellowships For help with NSF and DoD Fellowships, contact Dr. Jeffrey Donnell, MRDC, Room 3104 (404) For help with all other fellowships, contact Dr. Amanda Gable French Building, Room 216 (404)

72 The George W. Woodruff School of Mechanical Engineering MAIL

73 The George W. Woodruff School of Mechanical Engineering Please regularly check your graduate mailbox and the bulletin board outside the Office of Student Services. Woodruff School Mailbox Addresses George Burdell Graduate Box 1234 Woodruff School of Mechanical Engineering Georgia Institute of Technology Atlanta, Georgia Woodruff School Mailboxes

74 The George W. Woodruff School of Mechanical Engineering Woodruff School Mailboxes Love Building (1st Floor) Boxes 200 to 360 MRDC Building (Room 3112) Boxes 1000 to 1237 MaRC Building (Room 202C) Boxes 600 to 999 IBB Building (Atrium Area, Level 1) Boxes 45 to 106 Neely Building (Room 128) Boxes 1 to 80

75 The George W. Woodruff School of Mechanical Engineering Institute rules require that you check your account daily for notices and communications. Get your user-name and password for a GT account from the Buzz Card Center when you obtain your Buzz card (student identification). Go to the Rich Building (Room 140) if you forget your password or need to change your account. is the preferred method of the Office of Student Services for communicating with large groups of students.

76 The George W. Woodruff School of Mechanical Engineering OFFICE SPACE

77 The George W. Woodruff School of Mechanical Engineering Office Space Assignment GRA’s and GTA’s generally are assigned a desk in an office or lab near their research. A faculty member typically initiates and requests this assignment. The request form* is online at roomkey_stu/roomkey_stu.asp *Attachment 9

78 The George W. Woodruff School of Mechanical Engineering Office Assignments MaRC Building Gerald Green, Neely Building Arlene Smith, IBB Building Rudy Paratchek, After the form is approved by the Office of Student Services, go to Facilities (MRDC, Room 2211) for keys to the MRDC, Love, and the IPST/Tricentennial buildings. If you are assigned to another building, you will be directed to:

79 The George W. Woodruff School of Mechanical Engineering COMPUTERS AND NETWORKS

80 The George W. Woodruff School of Mechanical Engineering Woodruff School Computer Help Desk Located in MRDC, Room 2103 For help, call (404) from 7:30 a.m. to 5:30 p.m. (Monday-Friday)

81 The George W. Woodruff School of Mechanical Engineering *Attachment computers, 60+ software programs 30,000 e-books, 15,000 e-journals Free Printing Café Group Space for TA hours Digital Camera & Camcorders Presentation Rehearsal Studio Hours: 24/5 Library and Information Center Quick Facts

82 The George W. Woodruff School of Mechanical Engineering Books Journals Conference Papers Standards Patents Technical Reports SMARTech GIL Express ILLiad Library and Information Center Materials

83 The George W. Woodruff School of Mechanical Engineering Video Tutorials Subject Guides Library Classes Personalized Research Help –Brian Mathews, ME Librarian –AIM: brianGTlibrary Library and Information Center Research Help

84 The George W. Woodruff School of Mechanical Engineering


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