1. New Census Data: Understanding the Impact in Ohio Beth A. Ronnenburg, SPHR February 12, 2013

2. Agenda EEO 2006-2010 ACS Tabulation – Comparisons to 2000 EEO Special File – What can be done to prepare for the new file 2010 Census Data EEO-1 Trends Wrap-up/Questions

3. EEO 2006-2010 ACS Tabulation Formerly known as the EEO Special File Provides ethnicity, race, and sex civilian workforce data mapped to occupational data Used to create external availability statistics for affirmative action planning

4. EEO 2006-2010 ACS Tabulation Includes data based on geography, industry, age, educational attainment, median earnings, citizenship, and unemployment status Sponsored by OFCCP, EEOC, DOJ, and OPM ACS is updated annually but the EEO compilation will most likely stay to every 10 years due to budget constraints

5. Current Status Data is now available through American FactFinder and on FTP site – http://factfinder2.census.gov/faces/nav/j sf/pages/index.xhtml http://factfinder2.census.gov/faces/nav/j sf/pages/index.xhtml OFCCP should issue some guidance on when they expect contractors to start using the new data – Conducted “Listening Session” on 2/6

6. 2000 vs. 2010 EEO File 2000 Census2006 – 2010 ACS Occupational data will come from the 2006-2010 American Community Survey (ACS) Occupational data was captured by using the “long form” in the 2000 Census

7. 2000 vs. 2010 EEO File 2000 Census The “long form” was sent to one in six households Data is estimated based on characteristics from a sample population 2006 – 2010 ACS ACS is sent to 3.5 million households – five year total will be one in 11 households Data is estimated based on characteristics from a sample population

8. Census Occupation Codes Similar to 2000 488 codes Four digits versus three in 2000 data – In most cases the only change is a zero added to the end of the code 012 Financial Managers is now 0120 Financial Managers Approximately 80 percent are an exact match to 2000 – Other 20 percent are new codes, codes that were split, and codes that were combined

9. Census Occupation Codes Sampling of “new” codes – Emergency Management Directors – Compensation & Benefits Managers – Training & Development Specialists – Information Security Analysts – Web Developers – Agricultural & Biomedical Engineer – Nurse Anesthetists – Nurse Practitioners & Nurse Midwives – Flight Attendants – Ambulance Drivers and Attendants

10. Census Occupation Codes Sampling of “breakout” codes – Medical Assistants and Other Healthcare Support Occupations Medical Assistants Medical Transcriptionists Pharmacy Aides Veterinary Assistants and Laboratory Animal Caretakers Phlebotomists Healthcare Support Workers, All Others

11. Census Occupation Codes Sampling of “combined” codes – Chief Executives + Legislators – Lawyers + Judges, Magistrates & Other Judicial Workers – Nuclear Engineers + Miscellaneous Engineers – Market & Survey Researchers = Market Research Analyst & Marketing Specialist or Miscellaneous Social Scientists, including Survey Researchers

12. What can you do to prepare? Contractors who store the census code in their HRIS should ensure the field size can accommodate the change Review the crosswalk, but don’t rely solely on the document – There are twenty eight 2010 Census codes that are NOT directly mapped to a 2000 Census code

13. Levels of Geography Places Counties and EEO County Sets Core Based Statistical Areas (CBSA) - Metro and Micro Areas States, District of Columbia and Puerto Rico United States

14. Core Based Statistical Areas (CBSAs) A statistical geographic entity consisting of the county or counties associated with at least one core (urbanized area or urban cluster) of at least 10,000 population, plus adjacent counties having a high degree of social and economic integration with the core as measured through commuting ties with the counties containing the core. Metropolitan and Micropolitan Statistical Areas are the two categories of Core Based Statistical Areas.

15. Core Based Statistical Areas (CBSAs) Metropolitan Statistical Areas – CBSA with at least one urbanized area that has a population of at least 50,000 – http://www.census.gov/population/metro/fi les/lists/2009/List4.txt http://www.census.gov/population/metro/fi les/lists/2009/List4.txt Micropolitan Statistical Areas – CBSA with at least one urban cluster that has a population of at least 10,000, but less than 50,000 – http://www.census.gov/population/metro/fi les/lists/2009/List5.txt http://www.census.gov/population/metro/fi les/lists/2009/List5.txt

16. Worksite, Residence or Worksite Flow? Residence Where people live Worksite Where people work Worksite Flow Where workers commute from

17. Citizenship Will only be included for geographic levels of 100,000 or greater – Should be available for all states and CBSA’s, but excluded for some smaller counties and county sets Data is available for U.S. Citizens and Non U.S. Citizens combined, U.S. Citizens only, and Non U.S. Citizens

18. Other Variables Educational Attainment – Not a high school graduate – High school graduate (inc. equivalency) – Some college or associate degree – Bachelor’s degree – Graduate or professional degree Higher levels of geography will split into a Master’s and Doctoral/professional degree

19. Other Variables Unemployment Status – Currently employed, currently unemployed and worked in the last year, and currently unemployed and last worked 1 to 5 years ago Industry – 90 groupings Earnings – Nine earnings categories Older Age groups – Seven categories

20. What can you do to prepare? Determine importance of variable Identify jobs where the variable would be REQUIRED Review and potentially revise job groups to allow for use of additional variables

21. Table Sets and Iterations Table Set CharacteristicsIterations 1Detailed Census Occupation CategoriesR, W & WF 2Detailed Census Occupation CategoriesC, R, W & WF 3EEO Occupation GroupsC, R, W & WF 4EEO-1 Job CategoriesC, R, W & WF 5Federal Sector Job CategoriesC, R, W & WF 6State and Local Government Job GroupsC, R, W & WF 7Educational Attainment and Younger Age GroupsC, R & WF 8Detailed Census Occupation Categories and 5 Educational Attainment LvlsW 9Detailed Census Occupation Categories and 6 Educational Attainment LvlsC & W 10Detailed Census Occupation Categories and 90 Industry GroupsC & W 11Detailed Census Occupation Categories and EarningsC & W 12Detailed Census Occupation Categories and Older Age GroupsW 13Detailed Occupation by Unemployment StatusR 14Unemployment Status by Older Age Groups (no race/ethnicity)R * C = Citizenship; R = Residence; W = Worksite, WF = Worksite Flow

22. Disability Originally told it could not be included because: – Same questions were not asked each time – Research was not conducted on six questions that might be used to identify those who had a “disability” Disability Employment Tabulation (2008- 2010) will be released in Spring 2013 – Created by ODEP and OFCCP

23. Ohio Demographic Analyses using EEO 2006-2010 ACS

24. Ohio by EEO-1 for Minorities

26. Ohio by EEO-1 for Females

28. Change in Ohio MSA’s Cincinnati-Middletown, OH-KY-IN MSA – Additional Counties Included Franklin County, IN Bracken County, KY Butler County, OH Cleveland-Elyria-Mentor, OH MSA – Counties Excluded Ashtabula County, OH

29. Change in Ohio MSA’s Columbus, OH MSA – Additional Counties Included Morrow County, OH Union County, OH Dayton, OH MSA – Counties Excluded Clark County, OH (Now in Springfield, OH MSA)

30. Change in Ohio MSA’s Huntington-Ashland, WV-KY-OH MSA – Counties Excluded Carter County, KY Mansfield, OH MSA – Counties Excluded Crawford County, OH Parkersburg-Marietta-Vienna, WV-OH MSA – Additional Counties Included Pleasants County, WV Wirt County, WV

31. General & Operations Mgr - Minorities

32. General & Operations Mgr - Females

33. Comp & Info Sys Mgr - Minorities

34. Comp & Info Sys Mgr - Females

35. Financial Mgr - Minorities

36. Financial Mgr - Females

37. Mgmt Analyst - Minorities

38. Mgmt Analyst - Females

39. Accountants & Auditors - Minorities

40. Accountants & Auditors - Females

41. Comp Support Specialist - Minorities

42. Comp Support Specialist - Females

43. Engineering Technician - Minorities

44. Engineering Technician - Females

45. 1 st Supv Non-Retail Sales - Minorities

46. 1 st Supv Non-Retail Sales - Females

47. Sales Rep Svcs All Other - Minorities

48. Sales Rep Svcs All Other - Females

49. Accounting Clerk - Minorities

50. Accounting Clerk - Females

51. Sheet Metal Workers - Minorities

52. Sheet Metal Workers - Females

53. Maint & Repair Wkr Gen - Minorities

54. Maint & Repair Wkr Gen - Females

55. Misc Assmblr & Fabricator - Minorities

56. Misc Assmblr & Fabricator - Females

57. Helpers, Production Wrkrs - Minorities

58. Helpers, Production Wrkrs - Females

59. Laborers & Freight, Mvrs - Minorities

60. Laborers & Freight, Mvrs - Females

61. Janitors & Bldg Cleaners - Minorities

62. Janitors & Bldg Cleaners - Females

63. Electrical & Electronics Eng (U.S.)

64. Wrap-Up Expect the new census data to have a significant impact on your AAP results, especially for minorities – Prepare your senior leadership and mgrs Explore the use of… – New census codes – Additional census variables (i.e., citizenship, education, etc.)

65. Additional Resources You can find a copy of our White Paper on the topic at: http://www.berkshireassociates.com/ resources/white-papers.aspx http://www.berkshireassociates.com/ resources/white-papers.aspx Census Code Crosswalk (2000 to 2006- 2010) – To get a copy in excel, please give me your email or email me @ bethr@berkshireassociates.com to receive a copy bethr@berkshireassociates.com

66. QUESTIONS

67. About Berkshire Associates Inc. For over 25 years Berkshire has offered services and software to overcome HR challenges. Training Affirmative Action Applicant Tracking Disability & Veterans Compliance Diversity & Inclusion Compensation Base Compensation Planning Market Analysis Salary Equity Analyses Job Descriptions BALANCEpay Software Affirmative Action Plan Preparation Services OFCCP Audit Support Adverse Impact Analyses BALANCEaap Software BALANCEact Software Applicant Management Compliance Audit Definition of an Applicant Process and Procedure Development BALANCEtrak Software

68. Thank You! For more information about this presentation or Berkshire Associates, please contact us at: 800.882.8904 webinars@berkshireassociates.com www.berkshireassociates.com

69. Ohio/U.S. Comparison - Minorities

70. Ohio/U.S. Comparison - Females

71. U.S. Comparison - Minorities

72. U.S. Comparison - Females