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Download and print the following files: 2008 Appeals Data.ppt 2008 Appeals Data.ppt 2008 Corrections Instructions.doc 2008 Corrections Instructions.doc.

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Presentation on theme: "Download and print the following files: 2008 Appeals Data.ppt 2008 Appeals Data.ppt 2008 Corrections Instructions.doc 2008 Corrections Instructions.doc."— Presentation transcript:

1 Download and print the following files: 2008 Appeals Data.ppt 2008 Appeals Data.ppt 2008 Corrections Instructions.doc 2008 Corrections Instructions.doc

2 2008 Discrepancy Report and Appeals Process NORMES’ ED.STATS Web Portal Instructions for Submitting Data for the Appeals Process

3 Purpose to provide schools with the opportunity to submit student level information to support appeals to provide schools with the opportunity to submit student level information to support appeals

4 Steps in the Corrections Process Accessing the ED.STATS Portal Accessing the ED.STATS Portal Running and Printing the Discrepancy Report Running and Printing the Discrepancy Report Downloading the appeals data sets Downloading the appeals data sets Nomatch_TEST data sets Nomatch_TEST data sets Nomatch_APSCN data sets Nomatch_APSCN data sets Match data sets Match data sets Save and send appeals data to NORMES Save and send appeals data to NORMES

5 Access the ED.STATS Portal The web address: Click on the ED.STATS icon to proceed.

6 Run and Print the 2008 Discrepancy Report

7 What reports and data sets do you need?  Run the 2008 Discrepancy Report in the ED.STATS portal in the 2007/08 Reports tab.  Run the 2008 Discrepancy Report in the ED.STATS portal in the 2007/08 Reports tab.  Download the data sets you need as determined by the 2008 Discrepancy Report.  Download the data sets you need as determined by the 2008 Discrepancy Report.

8 Download the Data Sets Create a folder on your desktop named 2008 corrections Save all of your data files here.

9 If your school tested any students in grades 3 – 8 you will need to download the following 3 files: NoMatch_Gr3_8_Test_2008 NoMatch_Gr3_8_Test_2008 NoMatch_Gr3_8_APSCN_2008 NoMatch_Gr3_8_APSCN_2008 Matched_Gr3_8_2008 Matched_Gr3_8_2008

10 If your school had students who participated in algebra or geometry End of Course exam, or the grade 9 math alternate portfolio exam, you will need to download the following 3 files: NoMatch_ AlgGeoGr9_Test_2008 NoMatch_ AlgGeoGr9_Test_2008 NoMatch_ AlgGeoGr9_APSCN_2008 NoMatch_ AlgGeoGr9_APSCN_2008 Matched_AlgGeoGr9_2008 Matched_AlgGeoGr9_2008

11 If your school had students who participated in the Grade 11 Literacy exam you will need to download the following 3 files for grade 11 students: NoMatch_Gr11Lit_Test_2008 NoMatch_Gr11Lit_Test_2008 NoMatch_ Gr11Lit_APSCN_2008 NoMatch_ Gr11Lit_APSCN_2008 Matched_Gr11Literacy_2008 Matched_Gr11Literacy_2008

12 Nomatch_TEST Data Sets

13 IMPORTANT: The data in columns A – M are protected. If you attempt to change data in these columns you will receive an error message. Cancel the message and the data will return to the original value. IMPORTANT: The data in columns A – M are protected. If you attempt to change data in these columns you will receive an error message. Cancel the message and the data will return to the original value. Incorrect LEA. If the student was not enrolled in your school at the time of testing, then indicate the student has the wrong LEA number by inserting a 1 in Column N titled ‘Wrong_leanob’. A 1 in Column N will result in this student’s test removal from your LEA. Incorrect LEA. If the student was not enrolled in your school at the time of testing, then indicate the student has the wrong LEA number by inserting a 1 in Column N titled ‘Wrong_leanob’. A 1 in Column N will result in this student’s test removal from your LEA. If you know the correct school LEA number for the student, insert it in Column O titled ‘actual_LEA’ and Proceed to step 3. If you know the correct school LEA number for the student, insert it in Column O titled ‘actual_LEA’ and Proceed to step 3. If you do not know the correct LEA number, leave Column O blank and proceed to step 3. If you do not know the correct LEA number, leave Column O blank and proceed to step 3. Correct LEA. If the student was enrolled in your school at the time of testing, then the LEA number is correct. Proceed to step 3. Correct LEA. If the student was enrolled in your school at the time of testing, then the LEA number is correct. Proceed to step 3.

14 Check to see if the student SSN is missing or incorrect. Check the student’s SSN and name (if available) to determine if the SSN is correct for the student. Check to see if the student SSN is missing or incorrect. Check the student’s SSN and name (if available) to determine if the SSN is correct for the student. Correct SSN. If the SSN is correct then proceed to step 4. Do not put anything in Columns P or Q. Correct SSN. If the SSN is correct then proceed to step 4. Do not put anything in Columns P or Q. Incorrect SSN. If the SSN is incorrect insert a 1 in Column P titled ‘wrong_SSN’. Incorrect SSN. If the SSN is incorrect insert a 1 in Column P titled ‘wrong_SSN’. Insert the correct SSN for the student in Column Q titled ‘actual_SSN?’ Proceed to step 4. Insert the correct SSN for the student in Column Q titled ‘actual_SSN?’ Proceed to step 4. Note: Column Q, actual_SSN, will only allow you to enter 9 digits for a SSN. Note: Column Q, actual_SSN, will only allow you to enter 9 digits for a SSN. Note: Please do not include spaces or dashes in the SSN or the complete SSN will not be retained. Note: Please do not include spaces or dashes in the SSN or the complete SSN will not be retained. Missing SSN. If the SSN number is missing from Column C insert the student’s SSN into Column Q. Proceed to step 4. Missing SSN. If the SSN number is missing from Column C insert the student’s SSN into Column Q. Proceed to step 4. Note: Column Q, actual_SSN, will only allow you to enter 9 digits for a SSN. Note: Column Q, actual_SSN, will only allow you to enter 9 digits for a SSN. Note: Please do not include spaces or dashes in the ID number. Note: Please do not include spaces or dashes in the ID number.

15 Check to see if the student 10 digit unique ID is missing or incorrect. Check the student’s 10 digit Unique ID and name (if available) to determine if the it is correct for the student. Check to see if the student 10 digit unique ID is missing or incorrect. Check the student’s 10 digit Unique ID and name (if available) to determine if the it is correct for the student. Correct Unique ID. If the Unique ID is correct then proceed to step 5. Do not put anything in Columns R or S. Correct Unique ID. If the Unique ID is correct then proceed to step 5. Do not put anything in Columns R or S. Incorrect Unique ID. If the Unique ID is incorrect insert a 1 in Column R titled ‘wrong_UniqueID’. Incorrect Unique ID. If the Unique ID is incorrect insert a 1 in Column R titled ‘wrong_UniqueID’. Insert the correct 10 digit unique ID for the student in Column S titled ‘actual_UniqueID?’ Proceed to step 5. Insert the correct 10 digit unique ID for the student in Column S titled ‘actual_UniqueID?’ Proceed to step 5. Note: Column S, actual_UniqueID, will only allow you to enter 10 digits for a unique ID. This is the state Unique ID or Triand ID. Note: Column S, actual_UniqueID, will only allow you to enter 10 digits for a unique ID. This is the state Unique ID or Triand ID. Note: Please do not use district ID numbers for SSN or state Unique ID. Note: Please do not use district ID numbers for SSN or state Unique ID. Missing Unique ID. If the Unique ID number is missing from Column D insert the student’s Unique ID into Column S. Proceed to step 4. Missing Unique ID. If the Unique ID number is missing from Column D insert the student’s Unique ID into Column S. Proceed to step 4. Note: Column S, actual_UniqueID, will only allow you to enter 10 digits for a unique ID. This is the state Unique ID or Triand ID.. Note: Column S, actual_UniqueID, will only allow you to enter 10 digits for a unique ID. This is the state Unique ID or Triand ID.. Note: Please do not use district ID numbers for SSN or state Unique ID. Note: Please do not use district ID numbers for SSN or state Unique ID.

16 Appealing Student Demographic Information. Check the demographic information reported on the test. If you wish to appeal the status of a student on any demographic category, place a 1 in Column U, appeal_flag, and enter the demographic value from Table 1 in the correct appeal column. Appropriate justification should be provided in your appeal for any requested changes. Appealing Student Demographic Information. Check the demographic information reported on the test. If you wish to appeal the status of a student on any demographic category, place a 1 in Column U, appeal_flag, and enter the demographic value from Table 1 in the correct appeal column. Appropriate justification should be provided in your appeal for any requested changes. NOTE: Please use the correct value indicated for each demographic column. Spelling is important in race. Misspellings, abbreviations or inconsistencies in the demographic values will delay the AYP process. NOTE: Please use the correct value indicated for each demographic column. Spelling is important in race. Misspellings, abbreviations or inconsistencies in the demographic values will delay the AYP process. b. Place a 1 in Column U, appeal_flag, to indicate you are appealing the demographic status of a student. b. Place a 1 in Column U, appeal_flag, to indicate you are appealing the demographic status of a student.

17 Table 1. Demographic Values APSCN RaceAPSCN FRLP APSCN LEP APSCN SPEDAPSCN Mobilit y Asian African American Hispanic Native American Caucasian Other 0 = Not a Free/Redu ced Lunch Student 1 = Free or Reduced Lunch Student 0 = Not LEP 1 = LEP 0 = Not a Student with Disabilities 1 = Student with Disabilities 0 = Not Mobile (student enrolled on or before October 1) 1 = Mobile

18 To request inclusion of students that are Fluent English Proficient (FEP) for two additional years in the LEP subgroup place a 1 in Column AC, IncludeFEP_2yrs_inLEP. To request inclusion of students that are Fluent English Proficient (FEP) for two additional years in the LEP subgroup place a 1 in Column AC, IncludeFEP_2yrs_inLEP. Appeals to include students that have been released from Special Education services in the students with disabilities subgroup must place a 1 in Column AD, Incl_rel_SPED_2yrs_inSPED. Appeals to include students that have been released from Special Education services in the students with disabilities subgroup must place a 1 in Column AD, Incl_rel_SPED_2yrs_inSPED. Save the file as NoMatch_Gr3_8_Test_2008_ xls (insert your LEA number in place of !!!) or NoMatch_AlgGeoGr9_Test_2008_ xls or NoMatch_Gr11Lit_Test_2008_ xls as appropriate to the data. Save the file as NoMatch_Gr3_8_Test_2008_ xls (insert your LEA number in place of !!!) or NoMatch_AlgGeoGr9_Test_2008_ xls or NoMatch_Gr11Lit_Test_2008_ xls as appropriate to the data. Please note that you need to add your LEA number to the file name! Please note that you need to add your LEA number to the file name!

19 Nomatch_APSCN Data Sets

20 Not Tested and Reason Not Tested. In some cases students in the APSCN enrollment file were not required to be assessed for a valid reason. In these cases, the student may be removed from the enrollment file provided sufficient evidence exists to remove the student from enrollment. Not Tested and Reason Not Tested. In some cases students in the APSCN enrollment file were not required to be assessed for a valid reason. In these cases, the student may be removed from the enrollment file provided sufficient evidence exists to remove the student from enrollment. If the student was enrolled at your LEA, had a correct SSN or unique Id, but was not tested, enter a 1 in column S titled “Not_Tested”. If the student was enrolled at your LEA, had a correct SSN or unique Id, but was not tested, enter a 1 in column S titled “Not_Tested”. Removing students from enrollment. If student was not tested, enter a Reason Code in Column V, Reason_Not_Tested. The codes for Reason Not Tested are given below in Table 2. Removing students from enrollment. If student was not tested, enter a Reason Code in Column V, Reason_Not_Tested. The codes for Reason Not Tested are given below in Table 2.

21 1Absent ALL test days, including make-up 2Expelled/suspended 3Extended hospitalization or documented fragile medical condition 4Homebound 5Incarcerated 6Juvenile detention 7Moved to a different state—documentation provided in appeal 8Residential treatment 9Incorrectly coded to tested algebra, geometry or grade 11 literacy course code 10Withdrew from school during testing—documentation provided in appeal 111st Year LEP student exempted from test 12 Algebra, geometry or grade 11 literacy student tested in prior year 13Other

22 Reason Not Tested Students without a reason not tested code or students without a note for reason not tested code 13 will not be considered in appeal for a valid reason not tested.

23 Matched Data Sets

24 Delete all rows of students for which no appeals or changes are requested!

25 Saving Data Sets All data sets should be saved with the original data set name and your LEA number as per instructions. All data sets should be saved with the original data set name and your LEA number as per instructions. Example: Example: NoMatch_Gr3_8_Test_2008_ xls NoMatch_Gr3_8_Test_2008_ xls

26 Save and Send to NORMES Send to Within the 30 day appeals period. Include your LEA number and ‘Appeals Data’ in the subject line of the .


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