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On-Campus Employment & Social Security Number Information Tuesdays: 2:00 pm Fridays: 9:30 am Tuesdays: 2:00 pm Fridays: 9:30 am.

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Presentation on theme: "On-Campus Employment & Social Security Number Information Tuesdays: 2:00 pm Fridays: 9:30 am Tuesdays: 2:00 pm Fridays: 9:30 am."— Presentation transcript:

1 On-Campus Employment & Social Security Number Information Tuesdays: 2:00 pm Fridays: 9:30 am Tuesdays: 2:00 pm Fridays: 9:30 am

2 F-1 & J-1 Employment Reminders: On-Campus Employment In order to be employed at Syracuse University: Work must provide direct services to the University’s students Syracuse University (SU) students may only work on the SU campus International students are ineligible for Federal Work Study jobs You must be enrolled full-time or have submitted a request to study less than full-time (e.g., reduced course load, last semester of study) Graduate: 9 credit hours; Undergraduate: 12 credit hours You must receive a job offer and have permission to work SU student athletes must complete the Student-Athlete Employment Clearance Process at the Manley Field House Compliance Office Sponsored J-1 students (e.g. Fulbright, Ford Foundation) must obtain approval letter from your sponsor for on-campus employment Complete I-9 Process at Student Employment (210 Steele Hall) before starting work Obtain a Social Security Number from Social Security Administration In order to be employed at Syracuse University: Work must provide direct services to the University’s students Syracuse University (SU) students may only work on the SU campus International students are ineligible for Federal Work Study jobs You must be enrolled full-time or have submitted a request to study less than full-time (e.g., reduced course load, last semester of study) Graduate: 9 credit hours; Undergraduate: 12 credit hours You must receive a job offer and have permission to work SU student athletes must complete the Student-Athlete Employment Clearance Process at the Manley Field House Compliance Office Sponsored J-1 students (e.g. Fulbright, Ford Foundation) must obtain approval letter from your sponsor for on-campus employment Complete I-9 Process at Student Employment (210 Steele Hall) before starting work Obtain a Social Security Number from Social Security Administration

3 F-1 & J-1 Employment Reminders On-Campus Employment Limitations: You may only work 20 hours/ week while school is in session May hold more than one job on campus as long as the cumulative number of hours worked does not exceed 20 hrs/week On-campus employment and CPT: Limited to 20 hours of work a week cumulatively You may work full-time (typically 40 hours/week) during authorized school breaks. Official Syracuse University Breaks Summer Break: May 08 - Aug. 24, 2014 Thanksgiving: Nov. 23 – Nov. 30, 2014 Winter Break: Dec. 11, 2014 – Jan. 11, 2015 Spring Break: March , 2015 Off-Campus Employment is only authorized for: Case Center COOP – On-Campus Employment at an Off-Campus Location F-1 Curricular Practical Training (CPT) F-1 Optional Practical Training (OPT) Severe Economic Hardship Employment J-1 Academic Training On-Campus Employment Limitations: You may only work 20 hours/ week while school is in session May hold more than one job on campus as long as the cumulative number of hours worked does not exceed 20 hrs/week On-campus employment and CPT: Limited to 20 hours of work a week cumulatively You may work full-time (typically 40 hours/week) during authorized school breaks. Official Syracuse University Breaks Summer Break: May 08 - Aug. 24, 2014 Thanksgiving: Nov. 23 – Nov. 30, 2014 Winter Break: Dec. 11, 2014 – Jan. 11, 2015 Spring Break: March , 2015 Off-Campus Employment is only authorized for: Case Center COOP – On-Campus Employment at an Off-Campus Location F-1 Curricular Practical Training (CPT) F-1 Optional Practical Training (OPT) Severe Economic Hardship Employment J-1 Academic Training

4 Have your future employer complete Section A of the Employer Verification Form and print on department letterhead Bring the following documents to Student Employment, 210 Steele Hall in order to complete the I-9 process: Employer Verification Form from on-campus employer (HR will need to complete Section B to verify the completion of the I-9 Process) Employer Verification Form Original I-20/DS-2019, passport, I-94 card, & Social Security Card, if you have one If you are a SU Athlete, also submit a copy of your completed Student Athlete Compliance Form If you are a sponsored J-1 student (Fulbright, Ford Fellow, etc.), also submit a letter from J-1 sponsor approving on-campus work Have your future employer complete Section A of the Employer Verification Form and print on department letterhead Bring the following documents to Student Employment, 210 Steele Hall in order to complete the I-9 process: Employer Verification Form from on-campus employer (HR will need to complete Section B to verify the completion of the I-9 Process) Employer Verification Form Original I-20/DS-2019, passport, I-94 card, & Social Security Card, if you have one If you are a SU Athlete, also submit a copy of your completed Student Athlete Compliance Form If you are a sponsored J-1 student (Fulbright, Ford Fellow, etc.), also submit a letter from J-1 sponsor approving on-campus work The I-9 Process for SU

5 Obtaining a Social Security Number: Steps To Apply for a Social Security Number you must:  Step 1: Attend the Social Security Seminar  Step 2: Complete I-9 Employment Verification with Student Employment Office in 210 Steele Hall (for your convenience, Steps 2 and 3 can be done simultaneously).  Step 3: To be eligible to apply for a Social Security Number, you must be employed or have a promise of employment, which is shown by the Employer Verification Form.  Your host department must complete Part A of the Employer Verification Form and print it out on their department letterhead.Employer Verification Form  Next, Student Employment in 210 Steele Hall must complete Part B of the Employer Verification Form to verify completion of the I-9. Employer Verification Form  The Slutzker Center must complete Part C of the Employer Verification Form to certify your valid F-1/J-1 student status and eligibility for a SSN.  *NOTE: If you are applying for a SSN on the basis of Off-Campus Work Authorization (CPT, OPT, AT), you should have your employer complete Section A of the Off-Campus F-1/J-1 Student Employer Verification Form and have the Slutzker Center complete Section BOff-Campus F-1/J-1 Student Employer Verification Form To Apply for a Social Security Number you must:  Step 1: Attend the Social Security Seminar  Step 2: Complete I-9 Employment Verification with Student Employment Office in 210 Steele Hall (for your convenience, Steps 2 and 3 can be done simultaneously).  Step 3: To be eligible to apply for a Social Security Number, you must be employed or have a promise of employment, which is shown by the Employer Verification Form.  Your host department must complete Part A of the Employer Verification Form and print it out on their department letterhead.Employer Verification Form  Next, Student Employment in 210 Steele Hall must complete Part B of the Employer Verification Form to verify completion of the I-9. Employer Verification Form  The Slutzker Center must complete Part C of the Employer Verification Form to certify your valid F-1/J-1 student status and eligibility for a SSN.  *NOTE: If you are applying for a SSN on the basis of Off-Campus Work Authorization (CPT, OPT, AT), you should have your employer complete Section A of the Off-Campus F-1/J-1 Student Employer Verification Form and have the Slutzker Center complete Section BOff-Campus F-1/J-1 Student Employer Verification Form

6 SSN Employment Verification Form

7 Obtaining a Social Security Number: Steps  Step 4: Before you can submit an application to the Social Security Administration for a SSN, you must have entered the U.S. on your current visa more than 10 days ago and be registered in the SEVIS System for at least 3 days and wait for the SCIS to give you a date to go down to the Social Security Administration Office.  Step 5: Apply for the SSN - Go to the Social Security Administration on the 4th floor, Federal Building, 100 S. Clinton Street, Syracuse, NY.  Take with you the following:  The complete Employer Verification Form;Employer Verification Form  Your original passport, visa and I-94 card; and  Your most recent, stamped I-20/DS-2019  Make sure to provide a valid mailing address on the SSN Application  Step 4: Before you can submit an application to the Social Security Administration for a SSN, you must have entered the U.S. on your current visa more than 10 days ago and be registered in the SEVIS System for at least 3 days and wait for the SCIS to give you a date to go down to the Social Security Administration Office.  Step 5: Apply for the SSN - Go to the Social Security Administration on the 4th floor, Federal Building, 100 S. Clinton Street, Syracuse, NY.  Take with you the following:  The complete Employer Verification Form;Employer Verification Form  Your original passport, visa and I-94 card; and  Your most recent, stamped I-20/DS-2019  Make sure to provide a valid mailing address on the SSN Application

8 MAP TO THE FEDERAL BUILDING

9 Obtaining a Social Security Number: Steps  Step 6: When applying for the SSN, request a RECEIPT for your application.  Step 7: Upon receiving your Social Security Card by mail, submit a copy of your card to the SU Payroll Office.  Step 8: For tax purposes, complete the Non-Resident Alien Information Form (NRAIF) online at https://fnis.windstar.cc/syracuse/ https://fnis.windstar.cc/syracuse/  To obtain access, Payroll at with your SU ID  NRAIF is necessary to verify eligibility for a tax withholding exemption  All questions about NRAIF should be directed to SU Payroll  Step 6: When applying for the SSN, request a RECEIPT for your application.  Step 7: Upon receiving your Social Security Card by mail, submit a copy of your card to the SU Payroll Office.  Step 8: For tax purposes, complete the Non-Resident Alien Information Form (NRAIF) online at https://fnis.windstar.cc/syracuse/ https://fnis.windstar.cc/syracuse/  To obtain access, Payroll at with your SU ID  NRAIF is necessary to verify eligibility for a tax withholding exemption  All questions about NRAIF should be directed to SU Payroll

10 Reminders To download forms and find more information on immigration topics, access the Slutzker Center website at: Keep all of your immigration and employment documents together and in a safe place—you may need them for future immigration applications (e.g., OPT or J-1 Academic Training) -- I-20/DS-2019, Passport, Visa with I-94 card -- Social Security Card -- Employment Contract, Pay Stubs Check all of the expiration dates on your documents and be aware of when they expire. -- Your I-9 is valid until your I-20/DS-2019 program end date. If you shorten/extend your program, verify with the Slutzker Center that your document will be submitted to HR for an I-9 update. Plan ahead and make necessary appointments to renew and update documents

11 Connect to Campus Drop in hours: Monday: 11:30-3:30 Wednesday: 11:30-3:30 Friday: 10:00-5:00


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