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A Simpler Approach to AP Brent Kubik, Senior Account Executive Paul Miller, ECM Services Senior Engineer.

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Presentation on theme: "A Simpler Approach to AP Brent Kubik, Senior Account Executive Paul Miller, ECM Services Senior Engineer."— Presentation transcript:

1 A Simpler Approach to AP Brent Kubik, Senior Account Executive Paul Miller, ECM Services Senior Engineer

2 Agenda Goal: Move to Front-End Capture & Workflow Keep it Simple – Automate Incrementally AP Workflow Solution Overview Customer Case Study Panel Bradley Corporation – Existing OnBase User Marion Plywood Corporation – New OnBase User Audience Q&A

3 Post Process Capture (paper-based) Stamp Paper Invoices Determine Department Responsible Interoffice Mail to Department Department routes to Approver Print Electronic Invoices Approver Signs and Codes Invoices Returned to AP via Interoffice Mail AP Creates Voucher in ERP AP Files Invoice waiting for Check Checks Printed Retrieve Invoice and Match to Check Scan Check and Invoice Together

4 Recommendations Directly import and faxes > Accomplishes GOAL of no longer printing electronic documents Scan paper invoices upon receipt > Accomplishes GOAL of making invoices immediately available. > Accomplishes GOAL of providing visibility into Unrecorded Liabilities. Use Workflow to Route Invoices > Accomplishes GOAL of automating invoice routing. E-Forms for GL Coding & Check Requests > Accomplishes GOAL of automating approvals & data entry.

5 Front-End Capture Scan Mailed Invoices Classify & Index Invoices Workflow Routes to AP Queue AP Determines Approver Import and Faxes Approver Receives Notification Approver Codes & Approves Invoice Invoice Routed Back to AP Voucher Created in ERP Checks Printed Checks Scanned Into OnBase Checks and Invoices Linked

6 Import from /VPD/Scanner

7 Document Separation (if needed)

8 AP Indexing/Review

9 AP Routes for Approval

10 Approver Receives Notification

11 GL Coding & Approval

12 Route to AP for Vouchering

13 Export to ERP from GL Coding Form

14 Pending Check Queue The documents will remain in this queue until they are paid. Import file from ERP with the check & invoice information. OnBase will auto-process this file and create the cross references. The invoice will then be moved to the matched queue.

15 Work In Process Monitoring

16 Customer Panel Q&A Marion Plywood Corporation – Kelly Rottier, CFO Bradley Corporation John Zwicki, Division Controller Betty Rogan, AP Kurt Kaestner, IT Director Toni Kreif, OnBase Administrator Security MicroImaging – Paul Miller, ECM Services Engineer

17 Future Automation Intelligent OCR Automated Classification, Separation & Extraction Basic: OnBase Intelligent Capture for AP Advanced: Kofax Transformation Modules Automated Approval Routing OnBase Approval Management Module Bi-directional ERP Integration OnBase Enterprise Integration Server (EIS)

18 Future Automation Mobile Access for iPad/iPhone/Android Workflow Approvals E-Form Submittals Document Retrievals


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