3. YOUR MISSION

5. Benvenuti Welcome to TDWG! Theme: Virtual Communities for Biodiversity Science

6. In Memoriam – Dick Brummitt

7. SPONSORS

8. Welcome to Program is online at mobot.org/tdwg Program changes are at mobot.org/tdwg 10/16/2011TDWG Annual Meeting, New Orleans7 Program

9. Welcome to Nominations 10/28/2013TDWG Annual Meeting, Florence8 Send to Patricia Mergen (mergen.patricia@gmail.com) Nominations close at 9:00am, Tuesday Nominees will be presented at 9:00am, Tuesday Voting ends at 12:00 noon, Wednesday morning Voting will be by SurveyMonkey Eligible members will receive an email with the link to the ballot One vote per institution by chosen delegate. Institutional votes have a weight of five. Results of the vote will be announced at the Business Meeting on Wednesday afternoon at 1:45pm Stan Blum is stepping down as Treasurer

11. Welcome to 2013 Membership 10/28/2013TDWG Annual Meeting, Florence10 100 Individual 37 Institutional

12. Welcome to 2013 Institutional Members 10/28/2013TDWG Annual Meeting, Florence11 Atlas of Living Australia Australian Museum, Sydney Bernice Pauahi Bisoph Museum Bioversity Botanical Garden Botanical Museum, Berlin Botanical Research Institute of Texas California Academy of Sciences Canadensys Consortium for the Barcode of Life Danish Biodiversity Information Facility ETI BioInformatics Finnish Museum of Natural History Florida Museum of Natural History Florida State University Gaia GBIF Illinois Natural History Survey Marine Biological Laboratory, Woods Hole Missouri Botanical Garden Museum National de Histoire Natural (Paris) Museum of Vertebrate Zoology National Evolutionary Synthesis Center National Museum of Natural History, Washington DC Naturhistoriska Riksmuseet (NRM), Stockholm New York Botanical Garden North Carolina State University Open Geospatial Consortium PLAZI Royal Botanical Garden, Kew Royal Botanical Garden, Sydney Royal Botanical Garden, Victoria Royal Horticultural Society Royal Museum of Central Africa Species 2000 Tulane University Museum of Natural History USGS - Biodiversity Informatics Program Western Australian Herbarium

13. Welcome to 2013 Exec Activities 10/28/2013TDWG Annual Meeting, Florence12 Pro iBiosphere Workshops, Leiden & Berlin CETAF ISTC, Tervuren Biodiversity Information Training for Africa, Tervuren JRC ISPRA, Italy Various EU IT Meetings 5 th Global Botanic Gardens Congress, NZ GBIF Governing Board, Berlin Entomological Collections Network, Knoxville, TN, USA HISCOM & FCIG, Canberra, Australia SBIAgro, Cuiaba, Brazil

14. 10/16/2011TDWG Annual Meeting, Florence13 History 1985 – First Meeting, Geneva Taxonomic Databases Working Group (TDWG) 1986 – Second Meeting, Pittsburgh Taxonomic Databases Working Group for Plant Science (TDWG) 1988 – TDWG accepted as Commission of IUBS 1988 – Fourth Meeting, St. Louis International Working Group on Taxonomic Databases for Plant Sciences (TDWG) 1994 – Role expanded by IUBS to all organisms International Working Group on Taxonomic Databases (TDWG) 2006 – Survey conducted, 21 st Meeting, St. Louis Biodiversity Information Standards (TDWG)

15. Welcome to History - Places 10/28/2013TDWG Annual Meeting, Florence14 1985GenevaSwitzerland 1986PittsburghUSA 1987EdinburghScotland 1988St LouisUSA 1989Las PalmasGran Canaria 1990DelphiGreece 1991CanberraAustralia 1992XalapaMexico 1993WashingtonUSA 1994ParisFrance 1995MadridSpain 1996TorontoCanada 1997TaipeiTaiwan 1998ReadingEngland 1999HarvardUSA 2000FrankfurtGermany 2001SydneyAustralia 2002CampinasBrazil 2003LisbonPortugal 2004ChristchurchNew Zealand 2005St PetersburgRussia 2006St LouisUSA 2007BratislavaSlovakia 2008FremantleAustralia 2009MontpellierFrance 2010Woods HoleUSA 2011New OrleansUSA 2012BeijingChina

16. Welcome to 2014 Meeting 10/28/2013TDWG Annual Meeting, Florence15 Nairobi, Kenya (Presentation on Friday By Lucy Waruingi)

17. Welcome to 2014 Meeting 10/28/2013TDWG Annual Meeting, Florence16 Program Chair Hank Bart

18. Welcome to TDWG Info 10/28/2013TDWG Annual Meeting, Florence17 Constitution Organization Exec Committee Interest/Task Groups Standards

19. Welcome to Constitution 10/28/2013TDWG Annual Meeting, Florence18 TDWG: Develops, adopts and promotes standards and guidelines for the recording and exchange of data about organisms Promotes their use through the most appropriate and effective means Acts as a forum for discussion through holding meetings and through publication Undertakes any other activities that are judged useful to the organisation.

20. Welcome to Constitution 10/28/2013TDWG Annual Meeting, Florence19 Membership is open to individuals and other legal entities, including institutions, organisations, companies, and government agencies. Membership consists of two classes: individual members institutional members (other legal entities)

21. Welcome to Constitution 10/28/2013TDWG Annual Meeting, Florence20 TDWG shall meet each calendar year to discuss standards elect officers receive reports on TDWG activities, including a financial report; discuss governance and operation; fix the date and place of the next annual meeting conduct other relevant business.

22. Welcome to Constitution 10/28/2013TDWG Annual Meeting, Florence21 TDWG is governed by an Executive Committee consisting of the officers elected by the membership

23. Welcome to Constitution 10/28/2013TDWG Annual Meeting, Florence22 At each annual meeting the officers shall be elected from the membership. The Chair will normally hold office for a period not exceeding three years. All other officers will normally hold post for a period not exceeding six years.

24. Welcome to Constitution 10/28/2013TDWG Annual Meeting, Florence23 TDWG shall strive to make decisions based on broad consensus rather than simple majority. The Executive Committee may assess consensus through mechanisms other than voting, such as solicited reviews and public requests for comment, except where voting is mandated elsewhere in this Constitution. If a broad consensus cannot be reached, the Executive Committee may arrange for an issue to be decided by a vote of the membership. Each member is entitled to one vote. To pass, a proposal must receive a majority of votes from both individual and institutional members.

25. Welcome to Organization 10/28/2013TDWG Annual Meeting, Florence24 The Secretary shall authenticate, tally, and publish voting results.

26. Welcome to Organization 10/28/2013TDWG Annual Meeting, Florence25 Chair Presides at meetings of TDWG and at meetings of Executive Committee; is entitled to sign jointly with one other officer on behalf of TDWG; enacts such functions as are assigned by the Executive Committee. Secretary Operates the secretariat; keeps, distributes, and publishes minutes of meetings; sends notices of the annual meeting to the membership and notices of meetings of the Executive Committee to its members; distributes proposals and organizes votes.

27. Welcome to Organization 10/28/2013TDWG Annual Meeting, Florence26 Treasurer Is entitled to sign jointly with one other officer on behalf of TDWG; Maintains the membership list, reports finances annually to the membership; Collects membership dues; arranges audits; administers the assets of TDWG in conformance with instructions from the Executive Committee Regional Secretaries Have the responsibility to Represent the interests of TDWG members on the Executive Committee; and To represent TDWG in appropriate meetings and other activities.

28. Welcome to Organization 10/28/2013TDWG Annual Meeting, Florence27 The Executive Committee: provides leadership to TDWG; promotes TDWG to the broader community; organizes the day to day affairs of TDWG; may appoint an individual or group of individuals to perform specific work or an ongoing function for TDWG; proposes the amount of dues (subject to ratification at the annual meeting); administers the assets; has power to apply for legal status for TDWG; has other powers as stated elsewhere in this Constitution and any by-laws; provides timely notification of progress towards goals and otherwise acts to fulfill the goals of TDWG. The Executive Committee shall meet and report to the membership at least once each calendar year.

29. Welcome to Organization 10/28/2013TDWG Annual Meeting, Florence28 Interest Groups Purpose and Responsibilities An Interest Group advances and promotes information sharing capabilities (interoperability) within an area of biodiversity science. An Interest Group has a responsibility to: Evaluate the needs of TDWG members against available methods and technologies; Develop consensus around new approaches to information sharing; Create Task Groups to create specific products within specific time frames; Maintain and update products that continue to be useful.

30. Welcome to Organization 10/28/2013TDWG Annual Meeting, Florence29 Establishing an Interest Group A TDWG member can petition for the establishment of an Interest Group by submitting an Interest Group charter to the Executive Committee. The charter specifies the mandate and operation of the Interest Group. Interest group charters undergo public review and comment. If the Executive Committee judges a proposal to be problematic, it may return the proposal to the submitter with justification but without public review. The Executive Committee should return a decision and explanation to the proposer within 30 days of acknowledged receipt. The approval of an Interest Group charter is announced to the TDWG members. This action formalises the establishment of the Interest group, and authorises the establishment of the group's collaboration facilities.

31. Welcome to Organization 10/28/2013TDWG Annual Meeting, Florence30 A TDWG member can become an interest group member by joining the group's communication system and meeting any other requirements prescribed in the group's charter. Composition The only formal position required in an Interest Group is the Convener, who is responsible for managing the group's operations. The Convener may appoint group members to other roles as required.

32. Welcome to Organization 10/28/2013TDWG Annual Meeting, Florence31 Maintaining an Interest Group The interest group convener must submit an annual status report to the Executive Committee describing at least the group’s progress towards the goals specified in the charter.

33. Welcome to Organization 10/28/2013TDWG Annual Meeting, Florence32 Task Groups Purpose and Responsibilities A Task Group is created within an Interest Group to develop a particular product within a given time frame. Creating a Task Group The charter for any new Task Group must be submitted to the Executive Committee by the Convener of the parent Interest Group.

34. Welcome to Organization 10/28/2013TDWG Annual Meeting, Florence33 Maintaining a Task Group The Task Group Convener must submit an annual status report against its charter to the Executive Committee for review. Composition The only formal position required of a Task Group is a Convener. The Convener may appoint other positions as required.

35. Welcome to 2013 Executive Committee 10/28/2013TDWG Annual Meeting, Florence34 Chair Chuck Miller Treasurer Stan Blum Secretary Patricia Mergen Co-Opts Eamon Tuama Lee Belbin William Ulate Asia Nozomi (James) Ytow Li-Qiang Ji Europe Yde De Jong Heimo Rainer Latin America Antonio Mauro Saraiva North America Gail Kampmeier Reed Beaman Oceania Paul Flemons Kevin Richards Africa Alex Assase Charles Kahindo

36. Welcome to Interest Groups 10/28/2013TDWG Annual Meeting, Florence35 BD Biological Descriptions Interest Group Gregor Hagedorn GIG Geospatial Interest Group Reed Beaman IMG Imaging Interest Group Bob Morris MRTG Multimedia Resources Task Group Bob Morris ISIG Invasive Species Interest Group Annie Simpson LIT Literature Interest Group Anna Weitzmn NCD Natural Collections Descriptions Interest Group Wouter Addink OSR Observation and Specimen Records Steve Kelling ABCD Access to Biological Collections Data Walter Berendsohn DwC Darwin Core Task Group (DwC) John Weiczorek Observations Task Group (OBS) Mathhew Jones Phylo Phylogenetics Interest Group Hilmar Lapp Process Process Interest Group Stan Blum TNC Taxonomic Names and Concepts Interest Group Rich Pyle

37. Welcome to Interest Groups 10/28/2013TDWG Annual Meeting, Florence36 TAG TDWG Architecture Group Greg Whitbread GUID Globally Unique Identifiers Kevin Richards TAPIR TAPIR Task Group Renato De Giovanni TIP TDWG Infrastructure Project Lee Belbin New CSI Citizen Science Interest Group Arthur Chapman Anrea Thomer SII Species Information Interest Group Paco Pando

38. Welcome to 10/28/2013TDWG Annual Meeting, Florence37 Standards Ratification Process

39. Welcome to 10/28/2013TDWG Annual Meeting, Florence38 Ratified Standards Title Activity (Task or Interest Group) CategoryDate Published GUID and Life Sciences Identifiers Applicability Statement Applicability Statements 30-Jan-2011 Darwin Core DarwinCore Task GroupTechnical Specification09-Oct-2009 TAPIR - TDWG Access Protocol for Information Retrieval TAPIR Task GroupTechnical Specification09-Sep-2009 Access to Biological Collection Data - version 2.06 Access to Biological Collections Data Technical Specification16-Sep-2005 Structured Descriptive Data Biological Descriptions Interest Group Technical Specification16-Sep-2005 Taxonomic Concept Transfer Schema Taxonomic Names and Concepts Interest Group Technical Specification16-Sep-2005 Definition of the Delta Format Technical Specification01-Oct-1986 New Audubon Core Multimedia Resources Task Group Technical Specification27-Oct-2013

40. Welcome to 10/28/2013TDWG Annual Meeting, Florence39 Draft Standards Title Activity (Task or Interest Group) Category TDWG Standards Documentation Specification TDWG Infrastructure ProjectTechnical Specification Natural Collections Descriptions (NCD): A data standard for exchanging data describing natural history collections Natural Collections Descriptions Interest Group Technical Specification ABCDDNA DNA extension for Access to Biological Collection Data Access to Biological Collections Data Technical Specification

41. Welcome to 10/28/2013TDWG Annual Meeting, Florence40 Prior Standards Title Activity (Task or Interest Group) CategoryDate Published HISPID3 - Herbarium Information Standards and Protocols for Interchange of Data Observation and Specimen Records Technical Specification 01-Oct- 1996 Economic Botany Data Collection Standard Economic Botany Interest Group Best Current Practice 01-Oct- 1995 Plant Occurrence and Status Scheme Status and Categories 01-Oct- 1995 Plant Names in Botanical Databases Best Current Practice 01-Oct- 1995 Authors of Plant Names Status and Categories 01-Oct- 1992 World Geographical Scheme for Recording Plant Distributions Status and Categories 01-Oct- 1992 XDF - A Language for the Definition and Exchange of Biological Data Sets Technical Specification 01-Oct- 1991 Botanico-periodicum huntianum/suppleentum Status and Categories 01-Oct- 1991 Index Herbariorum. Part 1: The Herbaria of the World Status and Categories 01-Oct- 1990

42. Welcome to 10/28/2013TDWG Annual Meeting, Florence41 Prior Standards Title Activity (Task or Interest Group) CategoryDate Published International Transfer Format for Botanic Garden Plant Records Technical Specification 01-Oct- 1987 Floristic Regions of the World Status and Categories 01-Oct- 1986 Taxonomic Literature, ed. 2 and its Supplements Status and Categories 01-Oct- 1976 Botanico-periodicum huntianum Status and Categories 01-Oct- 1970

43. Welcome to Infrastructure Fragmentation External Funding 10/28/2013TDWG Annual Meeting, Florence42 TDWG Issues

44. Welcome to TDWG Website 10/28/2013TDWG Annual Meeting, Florence43 Infrastructure

45. Welcome to 10/28/2013TDWG Annual Meeting, Florence44 Infrastructure Four Servers Located at GBIF Systems admin by GBIF TYPO3, OJS, Custom Code Administration No one dedicated Emergency support – volunteers

46. Welcome to 10/28/2013TDWG Annual Meeting, Florence45 Infrastructure WWW.TDWG.ORG TYPO3OJSOCS Proceedings REGONLINE.COM

47. Welcome to We’re Working On It 10/28/2013TDWG Annual Meeting, Florence46 Infrastructure

48. 10/28/2013TDWG Annual Meeting, Florence47 Thanks

49. 10/28/2011TDWG Annual Meeting, Florence48 GRAZIE!