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Using National Student Clearinghouse Data: Pleasures and Problems Emily Thomas, convener Stony Brook University Dale Miller Schenectady County Community.

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Presentation on theme: "Using National Student Clearinghouse Data: Pleasures and Problems Emily Thomas, convener Stony Brook University Dale Miller Schenectady County Community."— Presentation transcript:

1 Using National Student Clearinghouse Data: Pleasures and Problems Emily Thomas, convener Stony Brook University Dale Miller Schenectady County Community College Dick Romano Broome Community College Tom Wright Columbia-Green Community College AIRPO Summer Meeting June 2010

2 Questions to Answer 1.Where do admitted students enroll? 2.Where do transfers go? 3.Do leavers graduate elsewhere? 4.How many undergraduates complete a graduate degree? studentclearinghouse.org

3 Where the heck are they? Non-enrolling Accepts

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7 Tracking Community College Transfers Using National Clearinghouse Data Richard M. Romano- Broome Martin Wisniewski- Cayuga AIR Professional File #94, 2005

8 Transfer Rates of New Students (first-time & transfer) for Selected Cohorts Fall 1997, BCC and CCC, as of Spring 2001 Broome Community CollegeCayuga Community College New Students….CohortTransfersPercentCohortTransfersPercent All students % % Males % % Females % % *Whites % % *Blacks % % *Hispanics % % Graduates % % Non-Graduates % % 12+ Credits % % Less than 12 Credits % %

9 Selected BCC & CCC Transfer Rates- First-time Cohort Entering Fall 1997 Status as of Fall 2001 BCC Transfer Rate (N = 1437) BCC % Transfers (N = 520) CCC Transfer Rate (N =436 ) CCC % Transfers (N = 234) All Transfers 36.2%100%53.7%100% To 2-year colleges 6.4%17.5%12.4%23.1% *To 4-year colleges 30.0%82.5%40.8%76.1% In-state public 23.2%77.4%25.3%50.0% In-state private 2.0%6.6%9.6%18.0% Out-state public 3.3%11.0%2.3%4.3% Out-state private 1.7%5.4%2.1%3.9%

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12 Class of 2003 Percent Receiving a Four-Year Degree by Ethnicity P<.0001From SBUElsewhereTotal Asian76%9%85% Black70%5%75% Hispanic65%11%76% White60%16%76% International70%7%77% missing67%9%76% Total67%11%78%

13 Graduate Degrees Completed by 2002 and 2003 Undergraduate Degree Recipients 31% completed a graduate degree within 7 years of their baccalaureate. DegreePercentN PhD2%31 MD, DDS, DO, DV5%91 JD5%86 DPT3%52 Master’s78%1,362 Other/unknown7%136 Total100%1,758

14 Graduation Data To find baccalaureate degree:  Filter by Graduated = Y  Select V2year4year = 4  Select max(DegreeTitle) to get rid of blanks  Select min(GraduationDate) to pick lowest

15 Process Overview April and November reloads Database queries create 1 record per student since Fall 1995, from SUNY EOT table (46,000 w/ UHS) NSC sends back data (304,000 rows) and reports AIRPO: 6/17/2010 Dale Miller: Schenectady County CC NSC Data: Things to Consider

16 NSC Reports (htm vs. cvs) Total Students in your Request File: Total Students with no Response Data Available: AIRPO: 6/17/2010 Dale Miller: Schenectady County CC NSC Data: Things to Consider 45,727 7,457 Analysis of Initial Transfers %# SCHENECTADY CC62.43%23,893 HUDSON VALLEY9.75%3,730 SUNY ALBANY5.13%1,962

17 NSC Return Data (304,000 rows) AIRPO: 6/17/2010 Dale Miller: Schenectady County CC NSC Data: Things to Consider 5,072Degree Record – Sch’dy CCC 5,350Degree Record – Other SUNY 7,235Degree Record – Non SUNY (802 unique) 7,442Blank [No Record Found (No SSN)] 16% 105,721Enrollment record – Sch’dy CCC 84,884Enrollment record – Other SUNY 88,154Enrollment record – Non SUNY (1628 unique) 278,759TOTAL: Used in subsequent analyses

18 Top Colleges by Record Count AIRPO: 6/17/2010 Dale Miller: Schenectady County CC NSC Data: Things to Consider College NameCount SCHENECTADY COUNTY CC105, % SUNY HUDSON VALLEY CC24,9519.0% SUNY ALBANY19,6807.1% COLLEGE OF SAINT ROSE10,5863.8% SAGE COLLEGES5,5522.0% UNIVERSITY OF PHOENIX4,5571.6% SIENA COLLEGE4,4751.6%

19 Top State by Record Count AIRPO: 6/17/2010 Dale Miller: Schenectady County CC NSC Data: Things to Consider StateCount% NY243, % AZ (4557 = Univ of Phoenix) % MA % FL % PA %

20 College Sequence AIRPO: 6/17/2010 Dale Miller: Schenectady County CC NSC Data: Things to Consider SCHENECTADY CO. CC Coll. Seq.Count Coll. Seq.Count

21 College Sequence AIRPO: 6/17/2010 Dale Miller: Schenectady County CC NSC Data: Things to Consider Enrollment BeginCollege NameEnrollment StatusCollege Sequence 9/5/1995SCHENECTADY COUNTY COMMUNITY COLLEGEH1 1/22/1996SCHENECTADY COUNTY COMMUNITY COLLEGEF 9/3/1996SCHENECTADY COUNTY COMMUNITY COLLEGEL 9/3/1996SUNY ALBANYW2 1/22/1997SUNY ALBANYH 1/22/1997SUNY ALBANYW 8/25/1997SUNY TOMPKINS CORTLAND COMMUNITY COLLEGEF3 1/6/1998SIENA COLLEGE4 8/31/1998SUNY ALBANYH 1/20/1999SIENA COLLEGE 9/8/1999SIENA COLLEGE 1/22/2001SAGE COLLEGESH5 5/16/2001SAGE COLLEGESF 1/27/2003SAGE COLLEGESH 5/21/2003SAGE COLLEGESH 9/2/2003SAGE COLLEGESH 9/7/2004SCHENECTADY COUNTY COMMUNITY COLLEGEH

22 Enrollment Status AIRPO: 6/17/2010 Dale Miller: Schenectady County CC NSC Data: Things to Consider Description Count % FFull-Time % HHalf-Time or More (But < FT) % LLess Than Half-Time % % WWithdrawn % AApproved Leave of Absence % DDeceased110.0% Some local private colleges do not include status, so I assume Full-time.

23 Term Length: [Date End] – [Date Begin] AIRPO: 6/17/2010 Dale Miller: Schenectady County CC NSC Data: Things to Consider DaysCount% -1 to % % 1 to 6411, % 65 to 9918, % 100 to , % % % % 366 to % 89% of Days <=12 are Withdraws Many of the are medical schools SUNY XYZ has 363 records of 204 Days (7/1/2003), all Withdraws. SUNY ZYX has 10 records of 480 days SPARTAN SCHOOL OF AERONAUTICS-TECH has all 10 records (1 student) that are >725 days

24 Term Length: [Date End] – [Date Begin] AIRPO: 6/17/2010 Dale Miller: Schenectady County CC NSC Data: Things to Consider DaysCount SCHENECTADY CO. CC (no W’s) week Summer 15 week Fall/Spring

25 Quarter or Trimester systems (75 days) - Union College’s Fall started 9/9 - Ohio State’s Fall started 9/23 - Winter starts 1/3, Spring 4/1 AIRPO: 6/17/2010 Dale Miller: Schenectady County CC NSC Data: Things to Consider Term Length - Others How to handle on-line (Univ. of Phoenix)? (2008) records: 728 Full-time, 4 Approved Leave different start dates - 13% <65 days, 14% days, 25% days, 47% >130 days

26 What I do (2008 Grads who transferred in Fall 2008): AIRPO: 6/17/2010 Dale Miller: Schenectady County CC NSC Data: Things to Consider Append new NSC data to an empty table w/ [Use] field Update [Use] to “No-SCCC” if school is Sch’dy CCC Update [Use] to “Yes-full Semester” if School <> Sch’dy CCC Enrollment Status <> “W” (exclude 6100) Term Length >64 days (exclude 4900) Establish SCCC denominator (2008 Grads) Determine how many have a “Yes” match within the given time-frame (Term begin: 8/1–10/1/08) (8/1/08-4/15/09) Don’t double-count, especially if looking at full AY. Transfers to 4-years only? Other CCs OK? Still at Sch’dy? Full-time only? Include on-line? Exclude summer?

27 Using National Clearinghouse Data Where do admitted students enroll? Where do transfers go? Do leavers graduate elsewhere? How many undergraduates complete a graduate degree? ?Things to consider: record selection, college sequence, enrollment status, term length, data management


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