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Report of Second Way Forward Review Group Tullamore Court Hotel 28 May 2013 Report Presentation : May 20131.

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Presentation on theme: "Report of Second Way Forward Review Group Tullamore Court Hotel 28 May 2013 Report Presentation : May 20131."— Presentation transcript:

1 Report of Second Way Forward Review Group Tullamore Court Hotel 28 May 2013 Report Presentation : May 20131

2 2 Introduction Michael Irvine Facilitator/Chairman of Review Committee Solicitor Practised in Dublin Former President of Law Society 24 years on Governing Board Mediator Final Report has Unanimous Consent of all 16 members of the Root and Branch Review Committee

3 Report Presentation : May Review Personnel Convenor/Chairman: Michael Irvine Review Members: Region A:Sean McHugh Paul Lyons Region B: Noel Devlin Roy Stewart Region C: Eddie Fitzgerald Katherine Keogh Region D: Ger Healey Ray Heaney Region E:Nial Murphy Frank O’Mahony IRCA: Kevin Barrett Original Committee: Joe Corcoran, President James Coleman Angela Henehan Dermot Quigley Ann Stevens (Resigned)

4 Report Presentation : May Report Briefing JAMES COLEMAN Background Procedures & Timeline Representation & Decision- Making Sundry Issues Ownership & Control ANGELA HENEHAN Appendix 101/1 – Structures for Specialist Committees & Other Bodies Appendix 101/2 – Membership of Bodies NIAL MURPHY Appendix 102 – Roles & Responsibilities of Bodies Appendix 103/1 – Standing Orders Appendix 103/2 – Election of President

5 Report Presentation : May 20135

6 6 Report Summary Background Procedures & Timeline Representation & Decision-Making Report Presentation : May 2013

7 7 Report Summary Sundry Issues Youth Affordability Communication, Records & Data Ownership & Control Members Report Presentation : May 2013

8 8

9 9 APPENDIX Structures for Specialist Committees & Other Bodies Major Changes Committee agreed that there was not a whole lot wrong with the current system. Nomination Procedures documented Responsibility for Committee Rotas assigned to Committees Increased Club Representation on MSC and Specialist Committees Competitor Representation on All Specialist Committees Limitations of Continuous tenure for all committees with Transition Arrangements

10 Limitations of Continuous tenure : All Bodies: “Rotating” Club Delegates: 2 years (No Change) All Others Except MSC President, Chairmen & Conveners: 4 Years (Originally Introduced in Strategic Plan 2000) MSC President: Maximum 5 years: 4 Years in Office, plus 1 year as Past President. Chairmen & Convenors: Max 4 years in addition to previous service Obligatory “Holiday” Period After leaving Max 2 terms of office No Exceptions – Applies to everything within structure Should help to open up the sport for new people and clear the perception of “Closed Shop” Report Presentation : May

11 Transitional Arrangements : By 1 Jan 2017, all existing members of committees with exception of MSC and Rallies Committee will have stood down A minimum of one-quarter of those who are effected by the new rules will retire by 1 January each year from 2014 – (Rounded down to a minimum of one) Achieved by – (a) persons wishing to retire – (b) drawing lots as between the remainder These arrrangements do not effect rotating club nominations Report Presentation : May

12 Parent Committee shall be responsible for administration of the rules for sub committees. No difference in Rules The MSC shall be responsible in all other cases. Club Representatives on the MSC 2014 – – 3 seats filled by election from the existing regional groups – 3 three members by nominations from the clubs from rota 2014 Rallies Committee: 3 MSC Nominations instead of Sub Committee Chairs to maintain consistency and to allow some continuity in the transition period. From 2015, the Sub Committee Chairs have the option to sit on the Rallies Committee. The Rallies Committee Chair may nominate another in consultation with the MSC president if required. Transitional Arrangements :

13 Race Committee Existing: 4 MSC (incl Chair, Safety & Circuit) 5 Club Reps (all involved Clubs) 1 Drivers Rep Total 10 Proposed: Chair* 6 Club Reps (incl Mondello) 1 Drivers Rep 1 Tech rep (MSC) 1 Safety Rep (MSC) 1 MSC Nomination Total 11 * (incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC) Report Presentation : May

14 Rally Committee Existing: 5 MSC (incl Chair & Safety) 6 Club Reps 1 TROA Total 12 Proposed: Chair* 6 Club Reps 1 Competitor Rep 1 Safety Rep (MSC) 3 Sub C’tee Chairs Total 12 * (incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC) Report Presentation : May

15 Kart Committee Existing 3 MSC (incl Chair ) Total 3 (Existing is Special Case) Proposed Chair* 2 Club Reps 1 Competitor Rep 2 MSC Reps (incl Safety) Total 6 * (incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC) Report Presentation : May

16 Autocross Sp Committee Existing: 2 MSC (incl Chair & Safety) 4 Club Reps Total 6 Proposed: Chair** 1 Midget Car Rep * 6 Club Reps split to represent both Grass/Loose 1 Competitor Rep Total 9 – AG’s by their or SC’s request * No Midget Car Comm ** (incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC) Report Presentation : May

17 Trials Committee Existing 3 MSC (incl Chair & Safety) 3 Club Reps Total 6 Proposed Chair* 1 Rep from 4X4 Clubs 3 Reps from Sporting Trials Clubs 1 Competitor Rep Total 6 – * (incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC) Report Presentation : May

18 Autotest Committee Existing 2 MSC (incl Chair & Safety) 4 Club Reps Total 6 Proposed Chair* 4 Club Reps 1 Competitor Rep Total 6 * (incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC) Report Presentation : May

19 Hillclimb & Sprint Committee Existing 4 MSC (incl Chair & Safety) 3 Club Reps Total 7 Proposed Chair* 4 Club Reps 1 Safety Rep (MSC) 1 Competitor Rep Total 7 * (incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC) Report Presentation : May

20 Rallycross Committee Existing 4 MSC (incl Chair, Safety & Circuit) 2 Club Reps Total 6 Proposed Chair* 2 Club Reps 1 Safety Rep (MSC) 1 Circuit Rep 1 Competitor Rep Total 6 * (incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC) Report Presentation : May

21 21 14 Members Convenor - Appointed by MSC Autocross Representative Autotest Representative Hillclimb/Sprint Representative Kart Racing Representative Midget Cars Representative Race Representative Rallies Representative Rallycross Representative Technical Advisory Group Representative Trials Representative MSC Competitor Representative MSC Marshalls Representative MSC Rescue Representative Existing SAG: 14 MSC: Convener (C Gunning) AutoX Autotest Hillclimb/Sprint Kart Midget Race Rally RallyX Technical Trials Another Marshals Rescue Safety Advisory Group

22 Report Presentation : May Members Conveynor appointed by MSC 6 MSC Nominations from Licensed Scrutineers Karting Representative Rally Representative Race Representative Speed Representative Off Road Representative Safety Advisory Group Representative MSC Competitor Representative 5 Members Members appointed by MSC Technical Advisory Group Existing TAG: 7 MSC Existing RAG: 5 MSC Rules Advisory Group

23 Report Presentation : May Motorsport Commission (MSC) The membership of the MSC shall not normally exceed eighteen members and shall comprise of the following: 2 IMF Nominees President Immediate Past President of the MSC (where relevant – see below) * Chairmen of Specialist Committee’s Kart Committee Race Committee Rallies Committee Clubman and Speed Group Nominations Additional Rallies Committee Nomination Nominees of the three Advisory Groups. Safety Advisory Group Technical Advisory Group Rules Advisory Group 6 Club Representatives

24 Existing Composition: 3 RIAC Nominees 3 IMF Nominees Immed. Past President 3 Regional (Club) Reps Specialist Committees/Groups (8) – Kart (1), Race (1), Rally (1), Speed (1), Clubman (1) – 3 Nominations from Advisory Groups Sec IMF Total 19 Proposed Composition: 2 IMF Nominees President Vice or Immed. Past President 6 Regional (Club) Reps Specialist Committees/Groups (9) – Kart (1), Race (1), Rally (1+1), Speed (1), Clubman (1) – 3 Nominations from Advisory Groups Total 18 – Sec IMF (non voting) Report Presentation : May Motor Sport Commission (MSC)

25 Report Presentation : May Revisions to 101 Dependant on: Increased Club/Competitor Involvement – availability and committment Club making Nominations Competitors becoming involved in Committees Adopting best person for job policy and when necessary look outside your own club. Empowerment of Committees Acceptance of RIAC and IMF to MSC Changes Review Proposed in Three Years to solve any arising issues.

26 Report Presentation : May

27 Appendix 102 Appendix 103/1 Appendix 103/2

28 Appendix 102 “Roles & Responsibilities”

29 Existing Structure RIAC Motorsport Department Irish Motorsport Federation (IMF) Motorsport Commission Rules Advisory Group Technical Advisory Group Safety Advisory Group Competitions Advisory C’tee Affiliated Motor Clubs Competition License Holders Dates Adjudication Committee Executive Council Rallies Committee Race Committee Kart Committee Rallycross Committee Trials Committee Autocross Committee Midget Car Racing Committee Hillclimb & Sprint Committee Off-Road Group National Forestry Sub Committee National Stages Sub Committee National Navigation Sub Committee 29

30 Appendix 102 “Roles & Responsibilities” Not always clearly stated in current “Green Book” Some requirements/limits from IMF Proposals now clarify  Responsibilities  Communication between groups But Also  Detail key changes of responsibility, especially at upper levels Report Presentation : May

31 RIAC & IMF RIAC hold “Sporting Authority” This Authority delegated to IMF (Irish Motorsports Federation Ltd.,) a wholly-owned subsidiary of RIAC IMF Constitution has provisions re: Executive Council, Motor Sport Commission Specialist C’tees, So……….. IMF (RIAC) Consent required for some changes (incl some of App 101) 31Report Presentation : May 2013

32 Current Role of the Executive Council Makes Nominations for SC C’men Funding Applications Scholarship Schemes Report to MSC Attends to Urgent Sporting Matters (subject to MSC) 2 Regional Club Representatives added Has been done – IMF Constitution changed – ratified by IMF & also at MSC meeting Feb 2012 BUT…………. Report Presentation : May

33 Executive Council to be Abolished Powers effectively given to MSC (Although IMF will remain in ultimate charge) 33Report Presentation : May 2013

34 MSC (MOTOR SPORT COMMISSION) Effectively In charge subject only to IMF Constitution (Major Financial decisions) 34Report Presentation : May 2013

35 35 Specialist Committees Empowerment of Committees Clarification of Roles Report Presentation : May 2013

36 36 Advisory Groups Formal Voice at Specialist Committee level Clarification of Roles Report Presentation : May 2013

37 More to do………. CAC/Communication Roles and Responsiblities of Rally Sub-Committees 37Report Presentation : May 2013

38 Appendix 102 “Roles & Responsibilities”

39 Appendix 103/1 Standing Orders

40 Appendix 103/2 Election of MSC President

41 Appendix 102 Appendix 103/1 Appendix 103/2

42 Report Presentation : May

43 Questions Suggestions Feedback Report Presentation : May 2013 Please state your Name and Club or Committee 43

44 What to do next? Clubs to return their YES/NO decision by Friday, 21 June

45 Report Presentation : May


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