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Forum 2012 Cataloguing and CBS Developments  Catching Up & Minimum Record Standard Carol Hamilton Acting Manager, National Bibliographic Database  Global.

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Presentation on theme: "Forum 2012 Cataloguing and CBS Developments  Catching Up & Minimum Record Standard Carol Hamilton Acting Manager, National Bibliographic Database  Global."— Presentation transcript:

1 forum 2012 Cataloguing and CBS Developments  Catching Up & Minimum Record Standard Carol Hamilton Acting Manager, National Bibliographic Database  Global Holdings Refresh Julia Hickie Record Import Service Officer  Relate Stuart Henderson Product Development  Standards and Processes Ian Dunn Manager, Record Import Service  Concordance Files Melanie Satrapa Manager, Record Export Service and Products

2 forum 2012 Catching up

3 forum 2012 RDA RDA Implementation Day Still on track for end of 1 st Quarter next year

4 forum 2012 RDA and Cataloguing Record matching and merging Cataloguing templates MARC 264

5 forum 2012 WebCat

6 forum 2012 Cataloguing CBS 6 Support for 856$x in WebCat Improved transliteration functionality About 200 bug fixes and minor enhancements

7 forum 2012 eBooks Libraries Australia does want your eBook records

8 forum 2012 Together we …

9 forum 2012 Minimum Record Standard

10 forum 2012 What is the new standard? Required Data Elements for bibliographic records

11 forum 2012 Why? Duplicates

12 forum 2012 When does the new standard apply? March 2013

13 forum 2012 Can’t produce record that meet the standard?

14 forum 2012 Where to find it 04/Required_data_elements_provisional.pdf

15 forum 2012 Catching Up & Minimum Record Standard Carol Hamilton Acting Manager, National Bibliographic Database  Global Holdings Refresh Julia Hickie Record Import Service Officer  Relate Stuart Henderson Product Development  Standards and Processes Ian Dunn Manager, Record Import Service  Concordance Files Melanie Satrapa Manager, Record Export Service and Products

16 forum 2012 What is it? Newcastle Beach in hot weather 10/12/1952 Newcastle Morning Herald Collection Courtesy of Newcastle Region Library ( )

17 forum 2012 Why do one? Adelaide Water Ballet Rehearsal Advertiser Newspapers Ltd, photographer (1947). Courtesy of State Library of South Australia (B 7798/ ​ 554)

18 forum 2012 Take the plunge! Step 1 - Testing Woman diving into the Morningside Quarry, Brisbane, 1949 Sunday Sun Collection Courtesy of State Library of Queensland (185427)

19 forum 2012 Step 2 – Delete by matching Naked man fishing by river Richard Courtney collection Courtesy of State Library of Victoria (H /95)

20 forum 2012 OR Step 2 – Delete everything Bikini Atoll Baker Day. Atom Bomb Tests. Courtesy of Australian War Memorial (042812)

21 forum 2012 Step 3 – Reload A worker feeding yellowtail kingfish with pellets in the sea cages at Fitzgerald Bay, north of Whyalla, South Australia, 10 January 2003, 1 Aquacultural farm, Whyalla, South Australia, 10 January 2003 Courtesy of National Library of Australia (nla.int-nl39137d-dm16 )

22 forum 2012 It seemed ok when we set out… Loss of the fishing trawler, Terrace Star, sunk near Green Cape Lighthouse, New South Wales, 1994 Maddison, Ruth. Girt by sea, photographs by Eden's fishermen Courtesy of National Library of Australia (nla.pic-vn )

23 forum 2012 Give us your best Rowe, Mrs. W. T. Ruth Hollick collection Courtesy of State Library of Victoria (H /388)

24 forum 2012 Plan for the future Basílica i Temple Expiatori de la Sagrada Família Courtesy of Ramon Llorensi (Flickr user SlapBcn)

25 forum 2012 Catching Up & Minimum Record Standard Carol Hamilton Acting Manager, National Bibliographic Database Global Holdings Refresh Julia Hickie Record Import Service Officer  Relate Stuart Henderson Product Development  Standards and Processes Ian Dunn Manager, Record Import Service  Concordance Files Melanie Satrapa Manager, Record Export Service and Products

26 forum 2012 Relate Linking headings in bib items to authorities Stuart Henderson

27 forum 2012 Background Kinetica and Libraries Australia (until now) has not had automatic linking of bib items to authorities ( ) Since about four months ago, we have been linking on:  Name headings  Name/titles  Topical subject headings (LC)  Uniform titles

28 forum 2012

29 What Good is This? Linking adds information to records Records that used non-preferred headings will have them replaced. Addition of diacritics to records Improve search results Easier to update the database Libraries may get authority files for their holdings

30 forum 2012 What has held things up? relate can generate a huge amount of transactions We have updated almost 7 million items over the last four months. What happens when we “finish”? A job will run each night to "relate" new or updated records We will still need to run the job over the entire database now and then.

31 forum 2012 What complicates things? Duplicate authority records So don’t make them! Authorities of different type to the heading Invalid subfields in headings Headings without authorities

32 forum 2012 What is to be done? Some headings can currently have two authorities: as a subject as a name or title Following authority file amalgamation: Link Subject Names Link Subject Titles Link Geographic Subjects

33 forum 2012 Questions?

34 forum 2012 Catching Up & Minimum Record Standard Carol Hamilton Acting Manager, National Bibliographic Database Global Holdings Refresh Julia Hickie Record Import Service Officer Relate Stuart Henderson Product Development  Standards and Processes Ian Dunn Manager, Record Import Service  Concordance Files Melanie Satrapa Manager, Record Export Service and Products

35 forum 2012 Catching Up & Minimum Record Standard Carol Hamilton Acting Manager, National Bibliographic Database Global Holdings Refresh Julia Hickie Record Import Service Officer Relate Stuart Henderson Product Development Standards and Processes Ian Dunn Manager, Record Import Service  Concordance Files Melanie Satrapa Manager, Record Export Service and Products

36 forum 2012 Concordance files What are they and why would I want one?

37 forum 2012 What are they? File listing two or more record elements (usually system numbers) together – ANBD number and local system number – LC number, ANBD number and Local system number – ANBD number, LC number, OCLC number and Title (245)

38 forum 2012 Available in a variety of formats MARC21 (MARC8 and UNICODE) Text Bar Delimited (can be imported into MS Excel and similar programs)

39 forum 2012 MARC 21 record

40 forum 2012 Plain text concordance file

41 forum 2012 Bar delimited in MS Excel

42 forum 2012 How would I use this file? To enhance your local system records by adding additional system numbers Improve matching of records being loaded to and from Libraries Australia Add a missing record element Correct a widely corrupted record element

43 forum 2012 Correct corrupt data – ISBN (020)

44 forum 2012 How much will it cost? For a MARC21 file it is $66 and then a per record charge for anything over 2000 records. For Text and Bar Delimited cost is flat $66

45 forum 2012 Questions? Catching Up & Minimum Record Standard Carol Hamilton Acting Manager, National Bibliographic Database Global Holdings Refresh Julia Hickie Record Import Service Officer Relate Stuart Henderson Product Development Standards and Processes Ian Dunn Manager, Record Import Service Concordance Files Melanie Satrapa Manager, Record Export Service and Products


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