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DQ MEPRS Audit Readiness FCC Validation and DMLSS RE-W-3-C 2012 Navy Medicine Audit Readiness Training Symposium.

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Presentation on theme: "DQ MEPRS Audit Readiness FCC Validation and DMLSS RE-W-3-C 2012 Navy Medicine Audit Readiness Training Symposium."— Presentation transcript:

1 DQ MEPRS Audit Readiness FCC Validation and DMLSS RE-W-3-C 2012 Navy Medicine Audit Readiness Training Symposium

2 DQ MEPRS Audit Readiness  Context: Audit Readiness requires database alignment for workload (CHCS/AHLTA), personnel (DMHRSi), facility/supplies/equipment (DMLSS) and financial accounts (STARS-FL/SMART/EAS).  Purpose: Educate audience on the FCC Validation Tool improve DQ and EAS reporting.  Outcome: Audience will take corrective actions to align data bases and/or comply with policy. FOR OFFICIAL USE ONLY 2

3 DQ MEPRS Audit Readiness FCC Validation  Created 2011 to highlight system alignment issues.  Upgraded 2012 to include - minimum workload requirement highlights, - Job Order Number details. FOR OFFICIAL USE ONLY 3

4 DQ MEPRS Audit Readiness FCC Validation  Published quarterly on the DQ SharePoint.  The tool provides multiple filters to enable users to focus on the relevant source system relationships, minimum workload, square footage, JONs, and database synchronization.  Sites will correct the issues that are flagged before the next update. FOR OFFICIAL USE ONLY 4

5 DQ MEPRS Audit Readiness FCC Validation FOR OFFICIAL USE ONLY 5 https://es.med.navy.mil/bumed/nmdq/default.aspx Each Quarterly FCC Validation is on the DQ SharePoint

6 DQ MEPRS Audit Readiness FCC Validation FOR OFFICIAL USE ONLY 6 Quarterly Validations Validation reference contains explanations of the fields

7 DQ MEPRS Audit Readiness FCC Validation  Demonstration, Explanation, Discussion and Questions on FCC Validation  How to address the “I’m special” communities FOR OFFICIAL USE ONLY 7

8 DQ MEPRS Audit Readiness DMLSS Items of Interest  Myth Busters:  Myth 1: DMLSS doesn’t have anything to do with MEPRS.  Fact: MEPRS receives DMLSS financial transactions via STARS for supplies, pharmaceuticals and equipment purchased via DMLSS  How are these purchases tracked? FOR OFFICIAL USE ONLY 8

9 DQ MEPRS Audit Readiness DMLSS Items of Interest  Myth 2: DMLSS Customer Number must contain the 4 th Level MEPRS code.  Fact: This has been a convention with many sites but is NOT required. FOR OFFICIAL USE ONLY 9

10 DQ MEPRS Audit Readiness DMLSS Items of Interest  Myth 3: Resources Shop doesn’t have anything to do with DMLSS.  Fact: The Customer ID table contains MEPRS code and Expense Center. The Expense Center is the JON. Resource Shop is responsible for ensuring these data are correct. Additionally, each catalog has JONs that must be maintained. FOR OFFICIAL USE ONLY 10

11 DQ MEPRS Audit Readiness DMLSS Items of Interest  Myth 4: MEPRS Coordinator plays no part in DMLSS.  Fact: MEPRS Coordinator has a vested interest in working with DMLSS staff to ensure  1. The correct MEPRS codes are on each room on the blueprints for the facility, to ensure accurate square footage, AND  2. The capital equipment (depreciable equipment) has the correct MEPRS code., to ensure depreciation is calculated correctly. FOR OFFICIAL USE ONLY 11

12 DQ MEPRS Audit Readiness DMLSS Items of Interest  DMLSS Tables of Interest to MEPRS Coordinators,  Catalog – JONs,  Room Inventory MEPRS codes – Square Footage,  Equipment Inventory MEPRS codes – Depreciation. FOR OFFICIAL USE ONLY 12

13 DQ MEPRS Audit Readiness DMLSS Items of Interest  An upcoming addition to DMLSS will include DMIS ID, which will make obtaining reports for square footage and capital equipment easier to sort into core facility and branch clinic FOR OFFICIAL USE ONLY 13

14 DQ MEPRS Audit Readiness DMLSS Customer Detail FOR OFFICIAL USE ONLY

15 DQ MEPRS Audit Readiness DMLSS Equipment Record FOR OFFICIAL USE ONLY

16 DQ MEPRS Audit Readiness Customer Catalog FOR OFFICIAL USE ONLY

17 DQ MEPRS Audit Readiness Customer Catalog Record FOR OFFICIAL USE ONLY

18 DQ MEPRS Audit Readiness Catalog Record Job Order Number (Expense Center) FOR OFFICIAL USE ONLY

19 DQ MEPRS Audit Readiness DMLSS Room Inventory FOR OFFICIAL USE ONLY

20 DQ MEPRS Audit Readiness Square Footage Reporting FOR OFFICIAL USE ONLY

21 DQ MEPRS Audit Readiness Points of Contact  Colleen Rees,  Randy Van Nostrand, ext.  Kate Burchess, ext  Bonnie Rehbein, ext. FOR OFFICIAL USE ONLY 21

22 DQ MEPRS Audit Readiness Questions FOR OFFICIAL USE ONLY 22


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