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© 2012 Jenzabar, Inc. Presented by Peggy Mothershead, Registrar Systems Specialist Graceland University Friday, June 1, :15 am – 12:15 pm 483 Bursting the Paper Chain with Electronic Letters from Cognos
© 2012 Jenzabar, Inc. Do you consume large amounts of paper sending letters to students, faculty, academic advisors, and other constituents? Do you expend large amounts of time with difficult Excel to Word mail merges?
© 2012 Jenzabar, Inc. Burst the Paper Chain! This session will highlight how to use Cognos (version 8 or 10) report writing and bursting tools to send electronic letters, memos, and notices. Sending electronically via Faster and easier Improves communication Eliminates wastefulness of paper Reduces cost
© 2012 Jenzabar, Inc. Minimum Requirements Cognos 8 or 10 Business Intelligence Report Studio Professional Authoring License Intermediate and Advanced Level Report Writing Skills Cognos Package (that works for your institution) Address Database Better Yet…. Reporting Specialist James Mueller Reporting Specialist Graceland University
© 2012 Jenzabar, Inc. Examples to Students
© 2012 Jenzabar, Inc. Examples to Students
© 2012 Jenzabar, Inc. Examples to Advisors
© 2012 Jenzabar, Inc. Examples to Faculty and Other Constituents
© 2012 Jenzabar, Inc. Bursting Reports You can burst a report to distribute its contents via to a selected group of recipients. The recipients will only get the data that is pertinent to them. To create a burst report, you 1.Launch Report Studio and create a new list report 2.Create a Query and/or queries Defines the recipients and the data they will receive when the report is run. 3.Add Page contents – table, list, text items, data items Important: assign a query to the page 4.Insert a Page Set with same query as above and define grouping and sorting. 5.Set Burst Options to make file available for bursting Steps 4-5 will create the appropriate subsets of data to burst. 6.Avoid embarrassing situations - Simulate the Burst. 7.Enable Bursting Do this when the report is ready to be distributed.
© 2012 Jenzabar, Inc. New List Report with Query
© 2012 Jenzabar, Inc. Page with Contents
© 2012 Jenzabar, Inc. Important! Assign a Query to the Page
© 2012 Jenzabar, Inc. Insert a Page Set
© 2012 Jenzabar, Inc. Define Grouping and Sorting
© 2012 Jenzabar, Inc. Go to File>Burst Options
© 2012 Jenzabar, Inc. Burst Simulation To avoid the embarrassing situations.
© 2012 Jenzabar, Inc. Ready to deliver the report - Enable Bursting
© 2012 Jenzabar, Inc. Success!
© 2012 Jenzabar, Inc. Questions? Contact Information: Peggy Mothershead Registrar Systems Specialist Graceland University
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