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A brief look at the Cayman Drama Society.  The Cayman Drama Society is committed to staging quality live theatre to educate, enrich and entertain, while.

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Presentation on theme: "A brief look at the Cayman Drama Society.  The Cayman Drama Society is committed to staging quality live theatre to educate, enrich and entertain, while."— Presentation transcript:

1 A brief look at the Cayman Drama Society

2  The Cayman Drama Society is committed to staging quality live theatre to educate, enrich and entertain, while providing lifelong learning opportunities and fostering creative expression.

3 How did we get to where we are today?

4  In September 1970 a group including Stanley Panton, John and Valerie Morgan and John Maples decided to bring theatre to Grand Cayman.  In late 1970, others including John Furze and Peter Phillips joined the informal group and the play “See How They Run” was performed.  CDS was founded in April 1971 as a direct result of the success of the play.

5  Some 40 plays were presented in the next 10 years at the Town Hall and at the Catholic School. A permanent home was needed.  Bill Bazelmans and Arnie Sumarlidason gave a lease to CDS for the land at Prospect for a total of 100 years in two 50 year periods.  Some CI$45,000 were raised, plans for a small theatre were drawn and the foundation and steelwork were erected.

6  Mrs. Helen Harquail donated funds for the new rival Inn Theatre Company to build a theatre off West Bay Road, the site of the current Harquail Centre.  This dried up fund-raising for CDS since people could not see that two theatres would be needed.  The Prospect site became inactive and overgrown and CDS reverted to using whatever locations it could to stage plays.

7  In 1989, Peter and Penny Phillips led a committee tasked with examining whether the Prospect building could be completed and at what cost.  It was determined that CI$50,000 would enable completion for use as a workshop theatre. The Society gave the go-ahead to seek a loan facility.  Jack and Evelyn Andresen, two members of the Society, generously donated US$50,000 and a new theatre, the Prospect Playhouse, was born, opening its doors in October of 1990 with the production “Pirate Princess”.

8  In September 2004, Hurricane Ivan ripped away most of the walls and roof surrounding the stage and devastated the Playhouse.  Peter Phillips headed a team of volunteers creating a tarpaulin-backed stage area and plays went ahead.  Rebuilding since then has allowed the inclusion of storage for props and wardrobe. The stage roof was lifted to allow flying in of sets. Additional area was made available adjacent to the stage allowing for more complex productions

9

10  CDS is 37 years old.  It has staged over 150 productions.  It has staged the world premieres of ◦ Magna Carta – The Musical ◦ Watler’s War  It introduced professional “flying” to Cayman in its production of Peter Pan during which four cast members were flown.  It is entirely volunteer.  It is registered as a charity.

11 How does community theatre operate?

12 Executive Committee Theatre Management Committee Membership Committee Media and Public Relations Fund Raising Committee Social Committee Schools Liaison

13  Chairman  Theatre Manager  Secretary  Treasurer  Executive Committee members (3 – 5) Committee membership and role is by election at the Annual General Meeting. If insufficient Executive Committee members are elected, then the Executive may invite members of the Society to fill the vacancies.

14  To set policy for the Society  To manage the assets of the Society  To approve all capital expenditures  To create committees and appoint members  To approve all productions  To approve third-party use of the theatre  To report annually to the membership

15  Chairman ◦ To chair all meetings of the Executive ◦ To provide a casting vote in the case of a tied vote  Theatre Manager ◦ To manage the day-to-day operations of the theatre  Secretary ◦ To keep the records of the Society ◦ To take and circulate Minutes of all meetings  Treasurer ◦ To keep the accounts of the Society

16  Responsible for day-to-day operations ◦ Theatre rentals ◦ Productions management ◦ Maintenance and repairs ◦ Enhancements ◦ Theatre access and security ◦ Consumables and supplies

17  Responsible for day-to-day operations ◦ Theatre rentals  There is a schedule of charges for theatre rental, whether the production is a CDS production or a third- party production.  Schools and charities receive preferential rates.  Rate covers use of facility including utilities, sound and lighting but does not cover technical assistance.  Technical assistance can be provided for a fee.

18  Responsible for day-to-day operations ◦ Theatre rentals ◦ Productions management  A facility booking calendar is kept based on an application form which allows the Producer of the production to specify rehearsal, technical and dress rehearsal and performance dates, all of which have different fees and terms and conditions.  Skilled TMC members can assist productions which are using inexperienced stage and production crew.  TMC will also address any special needs for productions and advise whether they can be met.

19  Responsible for day-to-day operations ◦ Theatre rentals ◦ Productions management ◦ Maintenance and repairs  TMC is responsible for the upkeep of the theatre and its grounds including  Public areas – foyer, restrooms, bar, gardens  Cast areas – dressing rooms, rehearsal areas, green room  Stage and offstage areas  Technical areas – lighting and sound  Storage areas – props, wardrobe, lights, furnishings and special effects

20  Responsible for day-to-day operations ◦ Theatre rentals ◦ Productions management ◦ Maintenance and repairs ◦ Enhancements  Evaluating space and equipment requirements and proposing new acquisitions to Executive Committee  Liaison with bidders and contractors  Management of retentions held against contract completion and warranties

21  Responsible for day-to-day operations ◦ Theatre rentals ◦ Productions management ◦ Maintenance and repairs ◦ Enhancements ◦ Theatre access and security  Visiting the theatre in the event of security alerts  Controlling access to specified individuals only  Theatre management designees  Producer of the next production  Bar Manager

22  Responsible for day-to-day operations ◦ Theatre rentals ◦ Productions management ◦ Maintenance and repairs ◦ Enhancements ◦ Theatre access and security ◦ Consumables and supplies  Purchase and distribution to usage point for all consumables and supplies excluding food and beverage.  Ensuring that a sufficient stock of production consumables is always available – lamps, gels etc.

23  Chairman  Committee members (3 – 5) Committee membership and role is by invitation of the Chairman who is appointed by the Executive Committee. Maintains the Membership database Develops programmes to attract new membership Provides a periodic newsletter to all members Operates a Public Relations and Media sub-committee Authorises all written or pictorial content supplied to media Develops news releases to inform the general public

24  Chairman  Committee members (3 – 5) Committee membership and role is by invitation of the Chairman who is appointed by the Executive Committee. The Chairman of this committee is a de facto member of the Membership Committee. Authorises all written or pictorial content supplied to media Approves all programmes supplied during productions Develops news releases to inform the general public Coordinates CDS attendance and/or promotion at functions Maintains the Society’s web site

25  Chairman  Committee members (3 – 5) Committee membership and role is by invitation of the Chairman who is appointed by the Executive Committee. Designs corporate and private sponsorship programmes Approaches potential sponsors Develops coverage for corporate sponsors media coverage through the PRAM sub-committee advertising in audience programmes Coordinates special invitation-only events for sponsors

26  Chairman  Committee members (3 – 5) Committee membership and role is by invitation of the Chairman who is appointed by the Executive Committee. Plans and stages events which bring Society members together Provides through such events a vehicle for personal networking

27  Chairman  Committee members (3 – 5) Committee membership and role is by invitation of the Chairman who is appointed by the Executive Committee at the recommendation of the Theatre Management Committee. The Schools Liaison Committee Chairman is a de facto member of the Theatre Management Committee. Acts as an interface between schools and CDS Provides assistance to drama teachers in multiple ways: Theatre tours Practical workshops Classroom visits Work experience on live productions Assists with equipment loans were practical and possible

28 What are the physical components of a theatre?

29  Box office – ticket sales and checking  Foyer – programme-linked displays  Food and beverage bar with kitchen  Auditorium – 140 seats or 70 diners  Stage and off-stage storage - 12/16’ sets  Technical areas – lights and sound booths  Green room and Male/Female dressing rooms  Other facilities including rehearsal area, library, props and wardrobe storage, office

30 The ground floor of The Prospect Playhouse

31  Tiered seating for audience viewing comfort  Up to 140 seats for normal theatre  Up to 70 seats at 20 tables for dinner theatre  Air-conditioned  High quality power-amplified speakers  Comfortable seating - stackable for storage  Also used for art and other exhibitions

32  28’ wide by 30’ deep usable acting space  12’ or 16’ flats can be used for sets  Storage overhead for 2 x 12’x16’ flats which can be flown in in seconds as a back wall  More than 75 lights, either overhead the stage or over the auditorium – some focusable  16’ of storage SR and 10’ of storage SL  Small/large hydraulic manlifts for overhead work  Black tabs, legs, borders are adjustable  Lighting rack with auxiliary controller is SR

33  Modern DMX light controller  Capacity for 96 lights  Sequence-programmable  Chase scenes  Portable – can be moved to stage or auditorium during lights setup by Director and Lighting Designer

34  Modern theatre quality mixer  2 x CD players and double tape-deck  Amplifiers  Feeds from ◦ Overhead stage microphones ◦ Front-of-stage microphones ◦ Wireless microphones  Feeds to ◦ Auditorium, foyer, green room, dressing rooms and upper rehearsal areas ◦ On-stage speakers for singers

35  On-stage storage for set components, props and wardrobe for current production  250 sq ft of storage for technicals – lights etc  100 sq ft of storage for props upstairs ◦ Pictures, tableware, household items etc  250 sq ft of storage for wardrobe upstairs ◦ 100’s of individual items of clothing ◦ Shoes, hats, wigs  400 sq ft of storage for set construction elements such as timber and plywood as well as for elements retained for use in future productions  200 sq ft of storage for chairs and tables

36  Well equipped kitchen allowing for the hosting of Dinner Theatre  Bar and bar storage areas  Restrooms including handicapped facilities  Rehearsal area upstairs allowing a second production to be in rehearsal while the stage is in use by the current production. This is vital for musicals which can also require two rehearsal areas.  New office facility upstairs

37 What kind of productions have been staged?

38  In keeping with its Mission Statement, CDS presents entertainment which reaches out to all aspects of Cayman’s community  Each year, a balanced programme is aimed for so that there will be something for everyone – both actors and audiences  Productions selected take account of community values and tastes in order that audiences will rarely be offended

39  Find The Lady – a murder mystery  You’re a Good Man Charlie Brown  Watler’s War – a Cayman play - premiere  A Night of Broadway – Dance and song  Two Acts and a Donkey - Club nights  Snow White and the Seven Dwarfs

40  The King And I – musical  The Reticence of Lady Anne / Last Panto in Grand Cayman / Are You Being Served  Arsenic And Old Lace – murder mystery  Forever Plaid – Musical  The Story Of Jack and the Beanstalk

41  Beruit  Fiddler on the Roof  Sleeping Beauty

42  1990 – Pirate Princess  1991 – Fallen Angels (with CNCF)  2006 – Elmina’s Kitchen  2007 – Miriamy  2008 – Watler’s War

43 Who can be a member?

44  Member Categories ◦ Life Member ◦ Member – 18 and older ◦ Student Member – 17 and under  Membership criteria ◦ Must complete an application form ◦ Must be approved by the Executive Committee ◦ May be rejected in extreme circumstances

45  Membership is open to all without distinction of any kind.  Members drive the Society forward through their voting for candidates for the CDS Executive Committee, and through their participation in the annual Production Meeting  Members are kept informed through periodic s and the CDS website: ◦


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