Presentation is loading. Please wait.

Presentation is loading. Please wait.

Department of Finance and Administration Office of the Mississippi Management and Reporting System Finance Overview Demonstrations September 5, 2012 1.

Similar presentations


Presentation on theme: "Department of Finance and Administration Office of the Mississippi Management and Reporting System Finance Overview Demonstrations September 5, 2012 1."— Presentation transcript:

1 Department of Finance and Administration Office of the Mississippi Management and Reporting System Finance Overview Demonstrations September 5, 2012 1

2  Introduction of Business Owners  Introduction of Team Members  Introduction of Terms for Today  ECC  SRM  LIV  RICEFW 2 Introduction

3 MAGIC Finance 3

4  Demonstrations will be based on:  Out of the box functionality  Completed configurations and unit testing  Demonstrations will not be based on:  Enhancements needed for State of MS functionality  End to end integration between all modules, i.e. SRM to ECC for contracts 4 Expectation Setting

5  Demonstrate the Accounts Receivable Process  Creation of the Customer Master Data  Creation of Customer Invoice  Explain the Customer Balance View  Explain the Dunning Process  Receive and Post Customer Payments 5 Purpose of Demo

6  FD01 - Create Customer  FB70 - Create Customer Invoice  FD10N - Show Balance  F150 - Run Dunning  F28 - Receive Payment 6 Transaction Codes (T-codes) Covered in Demo

7 Creating a Customer (FD01) 7 To create a customer you must have all required fields filled out in order for the customer master record to save. Currently required fields are: Account Group Name of Customer Address information Search terms for the customer Reconciliation G/L Account Dunning Procedure When this information and any additional optional fields are finished and saved, the new Customer Master Record number will appear in a message at the bottom of the screen.

8 8

9 9

10 10 Most of the customer numbers are automatically assigned. Only ZSAG and ZSEE require manual numerical entries

11 Creating Customer Invoices (FB70) 11 In order to enter a customer invoice, a user must have all the necessary required fields. The required fields are the: Customer number (Master record number) Invoice and posting dates Amount of the invoice The related 4XXXXXXX- Revenues G/L Account Cost Center Fund (derived) Functional Area (derived)

12 12

13 13

14 14 Posting Key 01- Invoice 50- Credit Entry TransactionPost KeyAcctDescrDebitCreditBus AreaFund FB70 018500000006A/R-C$200 5043500000Fines and Penalties $20011302131000000

15 View of posted invoice 15

16 16 Related Documents

17 TransactionPost KeyAcctDescrDebitCreditBus AreaFund FB70 01700000034A/R-C$300 5040640000Inheritance TX $30011302131000000 17

18 18 Additional Invoice and documents automatically created TransactionPost KeyAcctDescrDebitCreditBus AreaFund FB70 018500000007A/R-C$400 5043110000Victims Compensation Fees$40011302131000000

19 Display Balances FD10N 19 Enter the customer who you would like to see balances for and in which fiscal year you would like balances displayed.

20 20 Current Balances display for Harry Potter

21 21 Drilling down into the total $300 amount, we see the documents and their respective invoice amounts. The red dot indicates these items are open.

22 Dunning F150 (Individual Notice) 22

23 Harry Potter is late by 153 days for invoice 1800000062 and is not dunned on invoice 1800000063 23

24 24

25 Dunning Video 25

26 Dunning Customer Enhancement 26

27 Inside Ron’s Customer Master Record 27

28 Invoice documents for Ron 28 TransactionPost KeyAcctDescrDebitCreditBus AreaFund FB70 018500000007A/R-C$500 50406250000Tobacco TX $50011302131000000

29 Payments F-28 Required fields: -Document date -Bank account data -Customer account -Amount to be cleared 29

30 The amount paid is equal to the balance for this customer 30

31 Clearing Document 31 TransactionPost KeyAcctDescrDebitCreditBus AreaFund F-28 4010022006S/Tres-Oth Items $ 300 Incoming Payment 158500000006A/R-C $ 30011302131000000

32 Grants Management Document 32

33 Now review the balance for Harry Potter after payments 33

34 34 Cleared

35 35

36  Accounts Receivable Resources  Tessa Turner, SAP Consultant  Tessa.Turner@sap.com Tessa.Turner@sap.com  Robbie Coleman, Accounts Receivable Team Lead  Robbie.Coleman@dfa.ms.gov Robbie.Coleman@dfa.ms.gov 36 Questions & Answers

37  Demonstrate the Performance Based Budgeting Functionality  Creation of the Functional Area  Creation of the Statistical Key Figures  Creation of the Plan Data  Creation of the Actual Data  Report results 37 Purpose of Demo

38 Performance Budgeting 38 Performance Measures = Statistical Key Figures Statistical Key Figures - represent activities or statistics in a cost center, project, or internal order. They measure each of: Numbers/Counts Units of time Quantities Pounds Square feet Percentages ETC…..

39 Statistical Key Figure Lifecycle 39 Create Master Data 2 2 3 3 1 1 Enter Planned Data Post Actuals Can be tracked against many financial dimensions Key figures will be agency maintained Full lifecycle tracking of plan to actual Zero cost or financial impact Delivered reports by key financial dimensions

40 Statistical Key Figure Lifecycle 40 Create Master Data 2 2 3 3 1 1 Enter Planned Data Post Actuals Master data will be entered and maintained at both A centralized level And at a de-centralized level Critical Funds Management (FM) data must be properly and accurately maintained Agencies will manage their own stat key figures

41  Functional Area – 16 characters in length  Agency Appropriation Unit  Agency Program  Agency Program Activity  Functional Area Group  Used to track state-wide programs  Statistical Key Figures  Statistical Key Figure Groups 41 Master Data

42 42 Performance Budgeting M100 Report Agency Fund Program Performance MeasureTarget UnitsActual Units% of Target PERF CODE: KIDS 600.00 0.00 0.00 PERF CODE: COMM 75.00 0.00 0.00 Agency > Business Area Fund > Fund Program > Component of Functional Area PERF CODE > Statistics Key Figure or Activity Type

43 43 Functional Area Structure

44 44 Functional Area Structure

45 DES – Statistical Key Figure for ‘Total Average Job Seekers’ 45

46 DFA- Statistical Key Figure for Ongoing Construction Projects 46

47 Statistical Key Figure Group for Planning and Reporting 47

48 Statistical Key Figure Lifecycle 48 Create Master Data 2 2 3 3 1 1 Enter Planned Data Post Actuals Flexible options for planning Equates to current ‘target’ Annual and period by period estimates Data can be tracked on cost centers, internal orders, and projects Reports of plan to actual with variances

49 Planning for DFA Statistical Key Figures – KP46 49

50 DFA Planning 50

51 Period by Period Planning 51

52 52 Report showing Statistical Key Figures by Period (S_ALR_87013645)

53 53 Report showing Statistical Key Figures by Period (S_ALR_87013645)

54 54 Stat Key Figure Report S_ALR_87013618

55 DES Statistical Key Figure Planning 55

56 56

57 Period by Period Planning for a Statistical Key Figure 57

58 Stat Key Figure Report S_ALR_87013618 58

59 Actual Statistical Key Figures entered for Period 1 59

60 Report showing Actual to Planned Values 60

61 Statistical Key Figure Lifecycle 61 Create Master Data 2 2 3 3 1 1 Enter Planned Data Post Actuals Updates available on any frequency Data can be tracked on cost centers, internal orders, and projects Enhancement for upload entry Easy entry screens

62 DES Actual Statistical Key Figure Posting for Period 1 62

63 Report for Year of Plan to Actual Statistical Key Figures 63

64 S_ALR_87013645 Stat Key Figures by Period 64

65 Functional Area Group State-Level 65

66 S_ALR_87013645 Stat Key Figures by Period 66

67 Statistical Key Figure Lifecycle 67 Create Master Data 2 2 3 3 1 1 Enter Planned Data Post Actuals Key figures by agency Full lifecycle tracking of plan to actual Zero cost or financial impact Delivered reports

68 68 Questions & Answers  Controlling Resources  Janice Begin, SAP Consultant, Janice.Begin@sap.com Janice.Begin@sap.com  Jessica Morris, Controlling Team Lead, Jessica.Morris@dfa.ms.gov Jessica.Morris@dfa.ms.gov  Funds Management Resources  Hwee Yeo, SAP Consultant, Hwee.Yeo@sap.com Hwee.Yeo@sap.com  Kay Martin, Funds Management Team Lead, Kay.Martin@dfa.ms.gov Kay.Martin@dfa.ms.gov

69 Testing Scenario 69  Select contract from ECC for direct payment (no PO)  Enter LIV invoice and display vendor master  Display open items for vendor and drilldown to display documents  Process payment  Display check register  Display vendor reports in ECC after processing  Display contract spend  Discuss SRM replication of contracts into ECC and ECC payment data replicated into SRM

70 Transactions (in order of processing) 70 Transaction CodeTransaction Description ME33KDisplay Contract MIROEnter LIV Invoice FBL1NDisplay Vendor Line Items (Open) F110Automatic Payment Program FBL1NDisplay Vendor Line Items (Cleared) FK10NDisplay Vendor Balances ME33KDisplay Contract Spend

71 ME33K - Display Contract in ECC 71 1. Input contract number; if unknown, click in field to activate search help 2. Press ENTER to display contract

72 MIRO – Enter LIV Invoice Against Contract 72 1. Make the following entries: Basic data tab Invoice date Reference (Vendor’s invoice number) Amount (total) Contract Reference tab Contract number 2.Press ENTER to retrieve contract line item details 3.Scroll to the right and click the ‘multiple account assignment’ button

73 MIRO – Enter Multiple Account Assignments 73 1.Enter account assignment details for each fund (separate lines) Amount, Quantity, GL account, Cost Center, Tax Code 2.Press CHECK to perform edits and FM derivations 3.Press BACK to close account assignment pop-up box 4.Verify document is balanced 5.Press SAVE

74 MIRO – Confirm and Save 74 Verify the document is balanced (green light) and save. System will issue a message with document number created.

75 FBL1N - Open Items 75 1.Enter vendor number and company code. The default selection is for open items as of current date. Leave as is. 2.Execute (clock icon).

76 Drilldown and Display Document Overview 76

77 Related Documents 77

78 F110 – Create Parameters 78

79 F110 – Create Proposal 79 Click to refresh

80 F110 - Schedule Payment Run 80

81 F110 – Schedule Print 81

82 F110 – Payment Run Completed 82

83 F110 – Payment Run Documents 83

84 F110 - Job Log Overview for Payment 84

85 Check Register (out of box) 85

86 FBL1N - Cleared Items 86

87 FK10N - Vendor Balances 87

88 ME33K - Contract Spend 88

89  Accounts Payable Resources  Lynda Kerr, SAP Consultant, Lynda.Kerr@sap.com Lynda.Kerr@sap.com  Nancy Jennings, Accounts Payable Team Lead, Nancy.Jennings@dfa.ms.gov Nancy.Jennings@dfa.ms.gov 89 Questions & Answers


Download ppt "Department of Finance and Administration Office of the Mississippi Management and Reporting System Finance Overview Demonstrations September 5, 2012 1."

Similar presentations


Ads by Google