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How MARC21 Works Understanding MARC Bibliographic Princeton University Library Eduardo Tenenbaum Cotsen Children’s Library Cataloger

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Presentation on theme: "How MARC21 Works Understanding MARC Bibliographic Princeton University Library Eduardo Tenenbaum Cotsen Children’s Library Cataloger"— Presentation transcript:

1 How MARC21 Works Understanding MARC Bibliographic Princeton University Library Eduardo Tenenbaum Cotsen Children’s Library Cataloger

2 Understanding MARC Bibliographic Workshop contents Part 1. The Bibliographic Record –Basics of ISBD description –The bibliographic record and user tasks of the catalog Part 2. MARC and the bibliographic record –MARC elements Description fields Controlled access points There will be short practice drills as we go along. A list of online resources will follow the presentation.

3 Understanding MARC Bibliographic Workshop goals Identify the main elements in the MARC bibliographic format Understand how MARC encodes bibliographic content Learn strategies for “reading” a MARC record On the more subjective side— –Make MARC work for you –Become a smarter user of the catalog

4 Part 1 The Bibliographic Record

5 Understanding MARC Bibliographic Bibliographic description is based on an internationally agreed standard (ISBD) The Bibliographic Record The description of an item of recorded information, which includes all the data necessary to uniquely identify it, together with access points. For records entered into an online catalog, the MARC format is generally used.

6 Understanding MARC Bibliographic Every element of the bibliographic record supports the user tasks of the catalog The Bib Record and the Library Catalog Find Identify Select Acquire Navigate

7 Understanding MARC Bibliographic Description and Access: Summary Access Points (Used to identify and collocate an item) Uncontrolled Title proper Place of publication Year Controlled Names Personal Corporate Conference Geographic Uniform titles Topical terms Bibliographic Description (Used to uniquely identify an item) 1. Title and statement of responsibility 2. Edition 3. Material of physical medium 4. Publication and manufacturing 5. Physical description 6. Series 7. Notes of useful information 8. Standard numbers

8 Understanding MARC Bibliographic Catalog cards now have other uses … … but the fundamentals of description and access remain. cARTalog Collection, Special Collections Department University of Iowa Libraries, Iowa City, Iowa

9 Part 2 The Bibliographic Record and MARC

10 Understanding MARC Bibliographic Catalog card similar to OPAC display Long View

11 Understanding MARC Bibliographic OPAC display derived from MARC record Staff View

12 Understanding MARC Bibliographic MARC Formats (Bibliographic) Bibliographic Record

13 Understanding MARC Bibliographic MARC Formats (Holdings) Holdings Record

14 Understanding MARC Bibliographic MARC Formats (Authority 1) Authority Record

15 Understanding MARC Bibliographic MARC Formats (Authority 2) Authority record with many name variants

16 Understanding MARC Bibliographic Reading a MARC record Not from top left to bottom right … but from the center out.

17 Understanding MARC Bibliographic MARC Elements ‡a The great cat massacre and other episodes in French cultural history / ‡c Robert Darnton. 250 ## ‡a 1st Vintage Books ed. 260 ## ‡a New York : ‡b Vintage Books, ‡c ## ‡a xiii, 298 p. : ‡b ill. ; ‡c 21 cm. 504 ## ‡a Includes bibliographical references and index. FIELD TAG INDICATOR DELIMITER SUBFIELD CODE Zeroing in on ISBD description fields

18 Understanding MARC Bibliographic Title and statement of responsibility 100 1# ‡a Darnton, Robert ‡a The great cat massacre and other episodes in French cultural history / ‡c Robert Darnton # ‡a Darnton, Robert ‡a Great cat massacre and other episodes in French cultural history. ‡l French ‡a La massacre de chats : ‡b attitudes et croyances dans l’ancienne France / ‡c Robert Darnton ; traduit de l’américain par Marie-Allyx Revellat # ‡a Revellat, Marie-Allyx, ‡e tr # ‡a Cervantes Saavedra, Miguel de, ‡d ‡a Coloquio de los perros. ‡l English & Spanish ‡a The dialogue of the dogs = ‡b El coloquio de los perros / ‡c Miguel de Cervantes ; translated by William Rowlandson. FIELDTAGINDICATOR DELIMITER SUBFIELD CODE Examples of field 245 (ISBD area 1) with personal name and uniform title.

19 Understanding MARC Bibliographic Note fields 500 ## ‡a Includes index. 502 ## ‡a Thesis (Ph. D.)--Princeton University, ## ‡a Bibliography: p ‡t Europe -- ‡t Asia -- ‡t North America -- ‡t South America # ‡a ESTC ‡c R ## ‡a An illustrated collection of poems set to music. 546 ## ‡a Parallel text in French and English. FIELDTAGINDICATOR DELIMITER SUBFIELD CODE Examples of fields 5XX (ISBD area 7).

20 Understanding MARC Bibliographic Review (1) 100 1# ‡a Darnton, Robert ‡a The great cat massacre and other episodes in French cultural history / ‡c Robert Darnton. 250 ## ‡a 1st Vintage Books ed. 260 ## ‡a New York : ‡b Vintage Books, ‡c ## ‡a xiii, 298 p. : ‡b ill. ; ‡c 21 cm. 504 ## ‡a Includes bibliographical references and index. 650 #0 ‡a [Topical subject heading not yet covered] FIELDTAGINDICATOR DELIMITER SUBFIELD CODE Description fields 245-5XX with field 100 main entry.

21 Understanding MARC Bibliographic Review (2) Title proper = Parallel title : other title information / first statement of responsibility ; each subsequent statement of responsibility. -- Edition statement / first statement of responsibility relating to the edition. -- First place of publication, etc. : First publisher, etc, date of publication, etc. -- Extent of item : other physical details ; dimensions. -- (Title proper of series / statement of responsibility relating to series) -- Note(s). -- Standard number. Second level description [modified]: AACR2, 1.0D2. ISBD description areas written out in card catalog form.

22 Understanding MARC Bibliographic Review (2) 020 ## ‡a 13-digit ISBN 245 XX ‡a Title = ‡b Parallel title : other title information / ‡c first statement of responsibility ; each subsequent statement of responsibility. 250 ## ‡a Edition statement / ‡b first statement of responsibility relating to the edition. 260 ## ‡a First place of publication, etc. : ‡b First publisher, etc, ‡c date of publication, etc. 300 ## ‡a Extent of item : ‡b other physical details ; ‡c dimensions # ‡a Title proper of series / statement of responsibility relating to series ; ‡v series vol. no. 500 ## ‡a Note(s). ISBD description areas written out and coded in MARC format.

23 Understanding MARC Bibliographic Quiz XXX 1# ‡a Travers, P. L. ‡q (Pamela Lyndon), ‡d XXX 10 ‡a Mary Poppins from A to Z. ‡l Latin XXX 10 ‡a Maria Poppina ab A ad Z / ‡c scripta a P.L. Travers ; picturas delineavit Mary Shepard ; latine reddidit G.M. Lyne XXX ## ‡a London : ‡b Collins ; ‡c 1968 cm. XXX ## ‡a [56] p. : ‡b ill. ; ‡c 20 cm. XXX ## ‡a Features twenty-six vignettes, one for each letter of the alphabet, starring Mary Poppins and other characters from the Mary Poppins novels. XXX ## ‡a Latin translation of: Mary Poppins from A to Z. Identify the correct TAG for each field in the record. Hints: FIELDTAGINDICATOR DELIMITER SUBFIELD CODE

24 Understanding MARC Bibliographic Tags should look like this … 100 1# ‡a Travers, P. L. ‡q (Pamela Lyndon), ‡d ‡a Mary Poppins from A to Z. ‡l Latin ‡a Maria Poppina ab A ad Z / ‡c scripta a P.L. Travers ; picturas delineavit Mary Shepard ; latine reddidit G.M. Lyne 260 ## ‡a London : ‡b Collins ; ‡c 1968 cm. 300 ## ‡a [56] p. : ‡b ill. ; ‡c 20 cm. 500 ## ‡a Features twenty-six vignettes, one for each letter of the alphabet, starring Mary Poppins and other characters from the Mary Poppins novels. 546 ## ‡a Latin translation of: Mary Poppins from A to Z. FIELDTAGINDICATOR DELIMITER SUBFIELD CODE

25 Understanding MARC Bibliographic Controlled access points 0XXControl information, numbers and codes 1XXMain entry 2XXTitles and title paragraph (title, edition, imprint) 3XXPhysical description, etc. 4XXSeries statements 5XXNotes 6XXSubject access fields 7XXAdded entries other than subject or series; linking fields 8XXSeries added entries; location, and alternate graphics 9XXReserved for local implementation MARC bibliographic format blocks Fields under authority control marked in red

26 Understanding MARC Bibliographic Parallel content X00Personal names X10Corporate names X11Meeting names X30Uniform titles X40Bibliographic titles X50Topical terms X51Geographic names Parallel tag construction for fields requiring authority control

27 Understanding MARC Bibliographic Parallel content X00Personal names X10Corporate names X11Meeting names X30Uniform titles X40Bibliographic titles X50Topical terms X51Geographic names A book written by Stuart Barker … 100 1# ‡a Barker, Stuart, ‡d 1970-

28 Understanding MARC Bibliographic Parallel content X00Personal names X10Corporate names X11Meeting names X30Uniform titles X40Bibliographic titles X50Topical terms X51Geographic names … about the person Evel Knievel … 100 1# ‡a Barker, Stuart, ‡d ‡a Knievel, Evel ‡d

29 Understanding MARC Bibliographic Parallel content X00Personal names X10Corporate names X11Meeting names X30Uniform titles X40Bibliographic titles X50Topical terms X51Geographic names … on the topic of stunt cycling in the United States … 100 1# ‡a Barker, Stuart, ‡d ‡a Knievel, Evel ‡d #0 ‡a Stunt cycling ‡z United States ‡v Biography.

30 Understanding MARC Bibliographic Parallel content X00Personal names X10Corporate names X11Meeting names X30Uniform titles X40Bibliographic titles X50Topical terms X51Geographic names … published by St. Martin’s Press # ‡a Barker, Stuart, ‡d ‡a Knievel, Evel ‡d #0 ‡a Stunt cycling ‡z United States ‡v Biography # ‡a St. Martin’s Press.

31 Understanding MARC Bibliographic Quiz XXX xx ‡a Rowling, J. K. [Author of: Harry Potter and the sorcerer’s stone] XXX xx ‡a GrandPré, Mary. [Illustrator of: Harry Potter and the sorcerer’s stone] XXX xx ‡a Bible. ‡p O.T. ‡p Haggai [Text of a book from the Bible] XXX xx ‡a Bible. ‡p O.T. ‡p Haggai [Commentary on this text] XXX xx ‡a Potter, Harry (Fictitious character) XXX xx ‡a J. Harris and Son [Author of: Harris’ instructive and amusing publications] Identify the correct TAG for each field Hints:

32 Understanding MARC Bibliographic Tags should look like this … 100 1# ‡a Rowling, J. K. [Author of: Harry Potter and the sorcerer’s stone] 700 1# ‡a GrandPré, Mary. [Illustrator of: Harry Potter and the sorcerer’s stone] 130 0# ‡a Bible. ‡p O.T. ‡p Haggai [Text of a book from the Bible] ‡a Bible. ‡p O.T. ‡p Haggai [Commentary on this text] 650 #0 ‡a Potter, Harry (Fictitious character) 110 2# ‡a J. Harris and Son [Author of: Harris’ instructive and amusing publications]

33 Understanding MARC Bibliographic Take-home exercise 1

34 Understanding MARC Bibliographic Take-home exercise 2

35 Understanding MARC Bibliographic Take-home exercise 3

36 Understanding MARC Bibliographic Web resources 1.Understanding MARC bibliographic 1.http://www.loc.gov/marc/umb/http://www.loc.gov/marc/umb/ 2.Clear and concise overview of (nearly) everything MARC. 2.Online Dictionary for Information Science 1.http://lu.com/odlis/index.cfmhttp://lu.com/odlis/index.cfm 2.A useful LIS dictionary with many examples and external links. 3.OCLC Bibliographic formats and standards 1.http://www.oclc.org/bibformats/en/http://www.oclc.org/bibformats/en/ 2.Essential reference for all catalogers. 4.Library of Congress. MARC standards 1.http://www.loc.gov/marc/http://www.loc.gov/marc/ 2.Much more than just MARC. Essential reference.

37 Understanding MARC Bibliographic Thank you! Contact info: Eduardo Tenenbaum


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