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SMALL GRANTS FUNDING zACCOUNTABILITY zGUIDELINES zCRITERIA zAPPLICATION FORM zCLOSING DATE zQUESTION TIME.

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Presentation on theme: "SMALL GRANTS FUNDING zACCOUNTABILITY zGUIDELINES zCRITERIA zAPPLICATION FORM zCLOSING DATE zQUESTION TIME."— Presentation transcript:

1 SMALL GRANTS FUNDING zACCOUNTABILITY zGUIDELINES zCRITERIA zAPPLICATION FORM zCLOSING DATE zQUESTION TIME

2 ACCOUNTABILITY

3 CRITERIA FOR APPLYING z Your agency must be providing welfare services z Your agency must be available to all persons regardless of ability to pay z Costs must pertain to the Palmerston North City area z Grant can only be used for essential administration expenses, and can be for no more than $5000.

4 APPLICATION FORM

5 KEY CONTACT PERSON zContact person’s details need to be current and correct and the person named must have an excellent knowledge of the operation and the finances of the organisation. (Not necessarily the person who has signed the application.)

6 SIMILAR SERVICES zWhy are you different? zWhy are you special? zPartnership and collaboration? 

7 NEW ORGANISATIONS zWhy did you set up?

8 GST EXCLUSIVE zAll figures are GST exclusive. (Please note most accounting programmes give reports GST exclusive).

9 ELIGIBLE EXPENDITURE zAUDIT zENERGY - Electricity and Gas zINSURANCE - Public Liability and Assets zINTERPRETER/S - Interpreter/s or Specialist/s zNEWSLETTER zPHOTOCOPYING - Includes printing zPOSTAGE zSTATIONERY zTELEPHONE zVOLUNTEER EXPENSES zRENT

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11 FINANCIAL INFORMATION Financial information xPlease give us financial information specific to the service for which you are seeking funds: xTotal of your current bank balances, including savings and investments as at 31 May 2010: xTotal of all accounts $60,000 as at 31 May 2010 xCheque Account $10,000 xSimple Saver$ 5,000 xSerious Saver$ 5,000 xInvestment Account$40,000

12 BANK BALANCE/ TAGGED FUNDS zTOTAL BANK BALANCES - $65,000 zWHAT ARE TAGGED FUNDS? zTagged funds are funds that are accumulated for a particular reason e.g. - new vehicle fund - $10,000 - one year’s operating expenses $35,000 - current liabilities - $5,000 (unspent grants) - untagged funds $15,000

13 PURPOSES OF TAGGED MONEY Purposes and amounts of money already tagged/committed ……………………….. Compliance$ June/July Accounts, GST/PAYE, student loans, Kiwi Saver, Payroll Giving donation Rent$……………………. Administration $ ……………………. Training$ …………………..MSD funding Programme – project 1$…………………… xyz contract Programme – project 2 $ …………………… rstu fund Counselling$ …………………… New vehicle/ computer$………………..….grants and donations invested Contingency / Emergency $ …………………….. to cover unsuccessful funding applications / time lag receipt of funds

14 OPERATIONAL BUDGET z HOW DO I DO A BUDGET? - Look at your income and expenditure for last year, ask yourself: - will this be similar to last year? - do I need to allow for cost of living/increase in charges? - will their be any special projects or significant purchases? - Put projected figures in and total up then use this as your guideline for the coming year! 

15 EXAMPLE BUDGET Income Contracts$ 23,590 Grants$ 88,500 Donations$ 15,000 Interest$ 495 Bequests$ 1,200 Fundraising$ 2,350 Miscellaneous$ 395 $131,530

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17 WHAT DO I HAVE TO PROVIDE zTWO (2) copies of the completed application form and TWO (2) copies of all documentation that is provided with the application form. zApplication must be signed by TWO trustees or committee members and if using an umbrella group - countersigned by the umbrella group. zLast financial year’s audited financial statements.

18 WHAT DO I HAVE TO PROVIDE zStatement of income and expenditure not more than three months old. zCurrent bank balances of all accounts operated - verified by bank statements. zLatest annual report, or if this is your first year of operating - a Progress report including your balance sheet and Income and Expenditure statements.

19 WHAT DO I HAVE TO PROVIDE zA budget or breakdown of how requested amounts were worked out. zIf you received a grant last year an accountability report must be provided, to be considered for this year. zLetters of support needed - if you do not have legal status, from your umbrella group, or if you are an organisation applying for the first time.

20 WHY DO WE NEED THIS INFORMATION - Question 19 zDo we need to provide a budget? Yes. If you are only applying for a particular item or workshop then we only need a budget for this purpose. zWhy do we need to provide current income and expenditure report as well as audited financial reports? So that we can see what changes if any have occurred in your financial situation.

21 INVOICE TO COMMUNITY SERVICES COUNCIL zAll figures in your application are GST exclusive. Now take the total of $5000 requested and add the GST amount of $750 to give the total invoice amount that you are requesting payment for. Remember to include your GST No. (N.B. Only if you are registered for GST).

22 CLOSING DATE Friday 29 June 2012 at 4 p.m. zEither delivered to the PNCSC Community House or posted to: Community Services Council 77 King Street Palmerston North and received by 29 June 2012

23 QUESTION TIME zDo we need to be a member of CSC? No. zDo we have to be a legal entity? No, but we do want to know why you aren’t a legal entity and you do need to apply under an umbrella organisation. zDo I need to answer all questions? Yes, failure to do so may mean your application will not be considered. zDo I need to provide all information asked for? zYes, failure to do so may mean your application will not be considered.


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