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TravelReimbursementSystem Travel Travel Policies and Procedures.

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Presentation on theme: "TravelReimbursementSystem Travel Travel Policies and Procedures."— Presentation transcript:

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2 TravelReimbursementSystem

3 Travel Travel Policies and Procedures

4 North Carolina State University University Travel Definitions  Approver/Approval Signature  Destination  Employee’s Duty Station  Executive Development Fees  External Conference  Informal Meeting  Internal Conference  Management Retreat  Non-State Employee  Out-of-County Travel

5 North Carolina State University University Travel Definitions  Out-of-State Travel  Per Diem Compensation  Registration Fees  Required Staff  State Employee  Subsistence (Meals & Lodging)  Training Session  Transportation  Training Session  Transportation

6 North Carolina State University University Travel Accounts  Based on Destination Employee Travel

7 North Carolina State University University Travel Accounts  NOT Based on Destination Board/Non-Employee/Student Travel

8 North Carolina State University University Travel Authorization Procedures The written pre-authorization of travel is no longer required to be submitted to Accounts Payable, except when an eligible traveler wants to request a travel advance. Pre-authorization and maintenance of the authorization to travel is the responsibility of each department.

9 North Carolina State University Subsistence Allowances  Daily Travel (Not Overnight)  Overnight Travel  Out-of-State Travel  Subsistence Allowances (Rates)

10 North Carolina State University Subsistence Allowances  Daily Travel (Not Overnight)  Overnight Travel  Out-of-State Travel  Subsistence Allowances (Rates)  Lodging Documentation  Excess Lodging  Cancellation Penalties & Charges  Meals Reimbursement  Lunch Allowance Limitations  Meals Included

11 North Carolina State University Subsistence Allowances  Excess Meals  Tips  Passports  Telephone / Facsimiles  Allowable Personal Calls

12 North Carolina State University Registration Fees  Registration & Meal Limitations  Coffee Breaks Internal Conferences

13 North Carolina State University Registration Fees  Registration & Meal Limitations  Coffee Breaks  Meals Included in Registration  Payment of Registration  Lump-sum Payments  Registration vs. Tuition External Conferences

14 North Carolina State University State Vehicles  Regulations  Liability Insurance  Vehicle Use at Destination  Reimbursable Expenses  Hitchhikers  Non-State Employee Riders

15 North Carolina State University Personal Vehicles  Reimbursement for Use  Commuting

16 North Carolina State University Ground Transportation  to/from Duty Station  to/from Destination  Airport Parking For Air Travel

17 North Carolina State University Common Carrier  Commercial Airlines  Chartered Aircraft  Privately Owned Aircraft  Cancellation Penalties & Charges  Super-Saver Rates  Frequent Flyer Miles  Reduced Air Fare Coupons  Transportation Reimbursement

18 North Carolina State University Other Transportation  Other Than to/from Airport  Train or Bus  Rental Cars

19 North Carolina State University Non-State Employees  Non-State Employees  Non-Resident Aliens  Students  Prospective Professionals  Attendants for Handicapped Travel Reimbursements

20 North Carolina State University Travel Advances  Guidelines/Policies  Procedures  Forms AP001 & AP102

21 North Carolina State University Travel Reimbursement  Guidelines/Policies  Forms AP005 & AP006

22 2114 Avent Ferry Road Campus Box 7568 Raleigh, NC Phone (919) Fax (919)

23 The End


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