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Child Developmental Screening Initiative Electronic Data Systems Workgroup.

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Presentation on theme: "Child Developmental Screening Initiative Electronic Data Systems Workgroup."— Presentation transcript:

1 Child Developmental Screening Initiative Electronic Data Systems Workgroup

2 Tasks Investigate how existing and developing information systems can be included in comprehensive developmental screening system Determine who should have access to an integrated screening information system Determine what data should be recorded and maintained

3 HOW to include existing systems Early Learning Information System (ELIS) –Web-based early learning data system –Currently in development stage at OEL –Slated for roll-out in 2013 –Will require final state funding during 2012 Legislative Session –Plans for eventual interface with other state data systems, including Florida SHOTS

4 Florida SHOTS A free, statewide, centralized, online immunization registry that helps health care providers and schools keep track of immunization records Secure and trusted web-based electronic system Authorized users (health care providers can input and access data; schools and child care providers can view data) can access up-to-date immunization information

5 Proprietary Systems Early Steps uses the Battelle Developmental Inventory data system to store and track data on child screening (new data system anticipated next year) Early Learning Coalitions are beginning to use Ages and Stages Enterprise data system to store and track data on child screening (ELIS will eventually interface with this system)

6 Hillsborough Collaborative Screening Initiative Screening of 60-65 children once a month in rotating community locations 35 community-based partners Use of a locally developed web-based referral and follow-up system With parent consent, copy of screening results sent to pediatrician (electronically & via mail)

7 Hillsborough Lessons Learned Local systems can work and can be duplicated in other areas of the state (e.g., similar initiative now in Leon County) Importance of lead agency for planning & accountability Recognition of parent choice and provider issues - there is not always the follow through that is recommended

8 CHEER Children’s Heath Education and Economic Resource (CHEER) – combines electronic health and academic records for students in Miami-Dade County Stores data for 2 million children For use by Doctors and Teachers Partnership – The Children’s Trust, Health Choice Network, Miami-Dade County Public Schools, Ready Schools Miami and Microsoft

9 Other Data Systems Healthy Start has its own data system for collecting and housing maternal and child screening information Infant Metabolic Screening Data (collected at birth) is housed in a separate data system Florida Children and Youth Cabinet Information Sharing System Sub-committee is continuing to investigate the data-sharing system developed by the court system

10 WHO needs access to screening data? Health Care Professionals Schools and early learning providers Families There can and should be differentiation between those that can input data and those that can view data

11 WHAT data should be recorded and maintained? Individual child data to ensure –Children are screened –Children receive follow-up assessment and services –There is an assessment of the impact of intervention Aggregate data for planning and evaluation purposes

12 Challenges Ensuring compliance with HIPAA and FERPA requirements Data-sharing barriers between health care professionals and other community partners, including child care providers, relative to perceived credibility and expertise Importance of linking to the K-12 student identifier

13 Child Developmental Screening Initiative Follow-Up Services Workgroup

14 About This workgroup focuses on strategies for the large number of children screened who could benefit from early intervention but who do not yet qualify for Early Steps or school system services. Strategies such as anticipatory guidance, developmental activities, referrals to high quality early childhood programs like Early Head Start, and ensuring these high risk children don't fall through the cracks.

15 Members Dr. Mimi Graham – Florida State University (Group Leader) Dr. Susan Gold – University of Miami Amanda Moore – Office of Early Learning Cynthia Fuller – Office of Insurance Regulation Dr. Barbara Foster – Department of Economic Opportunity Judy Taylor-Fischer – Agency for Healthcare Administration Dr. Mercedes Rodriguez – Osceola County Health Department Dr. Sharon Hennessy – University of Florida Karen Wiggins – Healthy Start Coalition Allison M. Parish - Healthy Families Florida Martha Harbin – Snow Team Project Staff

16 Tasks For those children who need follow-up services and regardless of whether they qualify for Early Steps, how could the electronic system: –Include data to connect those kids and their parents and/or caregivers to available programmatic and informational sources. –Help ensure there are resources available to enable everyone in the child’s life to be included in the process.

17 Approach 1)Compile a list of recommended tools and activities for parents and caregivers to use with their children. 2)Compile of list of local organizations (including non-traditional) that may provide services to these families. 3)Identify the professionals and/or organizations who should receive the compiled resource information. 4)Determine marketing plan elements to distribute resources to parents and others.

18 #1: Potential Recommended Tools Web-Based Resources* *Research conducted on English-based web browser. Similar research on a Spanish- or French-based search engine may yield additional resources not listed below. ResourcePriceAvailable Languages Florida Office of Early Learning g/OEL_CCRR_Networks.html FreeEnglish and Spanish materials The Early Learning Community FreeSome downloadable materials available in Spanish Learning Games FreeEnglish only Learn 4 Good FreeEnglish only The Early Childhood Initiative Foundation (Teach More/Love More) FreeSite available in English, Spanish & Creole Bright Futures (AAP) Limited free content for parents English Text4baby Free (No charge for the texts) English & Spanish FamilyEducation FreeEnglish PBS Kids Sprout for Parents FreeEnglish BabyZone (Disney) FreeEnglish

19 #1: Potential Recommended Tools (Cont.) Proprietary Materials ResourcePriceAvailable Languages Baby Builders DVDs: $24.95DVD: English & Spanish Book: English & Spanish Pamphlet series: French DVD & Book: $49.95 French Series: $24.95 Infant Evaluation Forms (25 two-sided sheets): $45 Hawaii Early Learning Profile (Help® Birth to 3) Admin & Ref. Manual: $59.95English & Spanish HELP® Strands Booklet: $3.25 each HELP…at Home (0-3) 2 nd Edition English – 556 pages: $89.95English & Spanish 1 st Edition Spanish – 160 pages (covers only 140 key skills of 685 HELP 0-3 skills: $49.95 Understanding My Signals (UMS) Parent booklet & User’s Guide: $3.95/each English & Spanish Pkg of 20 booklets w/ User’s Guide: $37.95 Best Beginnings Binder & Chart: $49.95English only Best Beginnings Chart (pkg of 25): $24.95 Parent Questionnaires (binder of Masters): $39.95

20 #2: Preliminary list of existing local organizations that may provide services L.L. Schendel Speech and Hearing Clinic at FSU ( PREVENT Program ( Local Early Learning Coalitions ( Florida State University First Words Project ( Mailman Center for Child Development, University of Miami: Building Babies’ Brains ( school/training/continuing-education/) Debbie Institute ( Interdisciplinary Screening Program ( Early Discovery Service Project ( center/research/demonstration-projects/early-discovery/) Linda Ray Intervention Center, University of Miami ( Dade County Public Schools Florida First Start (

21 #2: Preliminary list of existing local organizations that may provide services (Cont.) Easter Seals Florida ( tion) Tampa Bay Early Intervention Center Home-based Early Intervention in Tampa Igoe-Amar Child Development Center in West Palm Beach Pinellas County ARC ( Family Focus – Free Screening Services Margaret E. Dickins Children’s Technology and Multi-Sensory Room Center Discovery Learning Center Florida Children’s Services Council ( CSC of Broward County Children’s Board of Hillsborough County Jacksonville Children’s Commission CSC of Martin County The Children’s Trust of Miami-Dade CSC of Palm Beach County JWB – CSC of Pinellas county CSC of St. Lucie County Florida Outreach Project (FOP) (www.deafblind.ufl.educ) Space Coast Early Intervention Center (SCEIC (

22 #2: Preliminary list of existing state organizations that may provide services (Cont.) United Way of Florida ( The Center for Autism and Related Disabilities (CARD) ( Florida’s Head Start Collaboration Office – includes Early Head Start ( Florida Office of Early Learning ( Private insurance: “Habilitative services” (versus rehabilitative services), such as Speech, OT and PT will be included in the essential services to be offered by insurance companies under Federal Affordable Care Act.

23 #3: Identify professionals and/or organizations who should receive the compiled resource information Pediatricians County Health Departments Home visitors Child care centers Child protection investigators (DCF and Sheriffs’ Offices) Community-Based Care managers Faith-based organizations

24 #4: Marketing Plan Elements Interface with the Electronic System that Stacy Howard’s workgroup is developing. Suggested organizations through which to distribute information: Florida Chapter, American Academy of Pediatrics ( DOH ( kids/families/early_steps/early_steps.html) DCF ( Florida Sheriffs Association ( Healthy Families Florida ( Early Head Start/Head Start ( Whole Child Leon ( Early learning coalitions ( Parents as Teachers ( Family Café ( Miami Safe Start Initiative (

25 Sponsored by United States Department of Health and Human Services, Administration on Developmental Disabilities and the Florida Developmental Disabilities Council, Inc.

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