1. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. AUTOMATING COMPLEX HIGH-VOLUME TECHNICAL PAPER AND JOURNAL ARTICLE PAGE COMPOSITION WITH NLM XML AND INDESIGN Becky Fadik, SAE International Brian Trombley, Data Conversion Laboratory 21.April.2015

2. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. Today‘s Roadmap Introduction Strategic Initiative for Change Business Challenges and Goals Embracing Change (2010 – 2014) Improve Production Efficiency and Output Quality Next Steps Conclusion JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory 2

3. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. A professional society, SAE International is the authority on vehicle engineering. We develop more vehicle technical standards than any other organization. We offer the largest library of vehicle engineering content. And, we bring together the largest global network of engineers in the world. We act on two priorities: setting the standards for industry engineering. encouraging a lifetime of learning for mobility engineering professionals JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory 3 SAE International …..

4. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. DCL is a leading US-based organization that operates one of the most advanced facilities of its kind, with extensive capabilities to capture data from virtually any medium and reformat it to fit a client's emergent needs. Document and Data Conversion Conversion Management Content Reuse Analysis eBook Production Editorial and Composition Services Content Consulting Services JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory 4 Data Conversion Laboratory …..

5. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory 5 Strategic Initiative for Change Customer Challenges Mature Product Portfolio Outdated Publishing Model Accelerating Pace of Technology Increased Competition

6. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. Print based publishing model to a digital publishing environment Cost reduction Rapid deployment of content Improve output consistency and quality JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory 6 Business Goals and Challenges

7. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory 7 Strategic Initiative for Change 200820092010201120122013 Change initiative approved and funded System and tools in place XML tagging system defined Legacy technical paper conversion Publishing team formed New team, tools, workflows Significant quality issues Upgrades Multiple stylesheets Importance of print Publish once New direction Q1-Q3 Introduced Adobe Dual publishing systems in play Multiple stylesheets required Publish once – manual process Q4 InDesign focused; automate DCL engaged Agile development process

8. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. -Agile development process -Automation top priority -New ideas enhancing the process beyond the capabilities envisioned -Extend automation to parts of the page building process such as….. –Managing all text formatting and manipulation within the XSL reduced the need for application of formatting after the InDesign XML import –Consolidating link handling within the context of the AppleScript import script minimized the user steps needed to create the document; imports, links, footnotes and the Notch Box could now invoked with only one step. –Incorporation of two document types with the same template automated the process and made user processing easier. JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory 8 : 4Q2013 – Revolutionary Change

9. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory 9 InDesign File Created by New Process

10. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. Publish Once JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory 10

11. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory 11 Notched Box One AuthorTwo Authors Three Authors

12. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory 12 Strategic Initiative for Change 20102011 2012 2013 2014 New team, tools, workflows Significant quality issues Upgrades Multiple stylesheets Importance of print Publish once a reality Needed a new direction Q1-Q3 Introduced Adobe Dual publishing systems in play Multiple stylesheets required Publish once – manual process Q4 InDesign focused; automate DCL engaged Agile development process Cost reduction Rapid deployment of content Improved output

13. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. 2014 Results Cost reduction –4% reduction in direct costs Rapid deployment of content –89% of publishing completed by the six week mark –Publish once Improve output consistency and quality –Formatting, spacing, figure placement, hyperlinks and heading levels. JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory 13

14. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. Production Efficiency Batch process 30 papers at a time Inclusion of final footer automated Output file selection automated – technical paper or journal article JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory 14

15. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. Production Efficiency JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory

16. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory 16 Strategic Initiative for Change 20102011 2012 2013 2014 New team, tools, workflows Significant quality issues Upgrades Multiple stylesheets Importance of print Publish once a reality Needed a new direction Q1-Q3 Introduced Adobe Dual publishing systems in play Multiple stylesheets required Publish once – manual process Q4 InDesign focused; automate DCL engaged Agile development process Cost reduction Rapid deployment of content Improved output

17. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory 17 Next Steps Improve efficiency by 15% Continually improve the look and feel of our paper product line. Next print to digital initiative is - industry standards.

18. SAE INTERNATIONAL Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. JATS-Con 2015 - Bethesda, Maryland - 21 April 2015Data Conversion Laboratory 18 Lessons Learned Fully understand the scope of the project Agile development process instrumental Vendor selection and understanding the skills is key Know when to start with a clean slate Be open to new possibilities Rely heavily on the recommendations from your expert Strong project management is a prerequisite. Teamwork pays dividends.

19. Copyright (c) 2015 SAE International and Data Conversion Laboratory. Further use or distribution is not permitted without permission from SAE or DCL. CONTACT INFORMATION Becky Fadik Business Unit Leader SAE International 724-772-7122 beckyb@sae.org Brian Trombley National Sales Director Data Conversion Laboratory 306-377-4500 btrombley@dclab.com