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Chapter 5-1 Chapter 5: Database Forms and Reports Introduction Forms Reports.

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Presentation on theme: "Chapter 5-1 Chapter 5: Database Forms and Reports Introduction Forms Reports."— Presentation transcript:

1 Chapter 5-1 Chapter 5: Database Forms and Reports Introduction Forms Reports

2 Chapter 5-2 Forms 3 Major Sections  Heading section  Detail section  Navigation bar 3 Advantages  Avoid accidental replacement of data  All data entry points on one screen  Can be customized

3 Chapter 5-3 Form Example

4 Chapter 5-4 Creating Simple Forms Enter the appropriate settings in the Form Wizard dialog boxes Customize the Form  Form Controls  Bound Controls  Unbound Controls  Property Sheet Window  Control Source Property

5 Chapter 5-5 Form Wizard Screen Shots

6 Chapter 5-6 Form Wizard Screen Shots

7 Chapter 5-7 Form Wizard Screen Shots

8 Chapter 5-8 Property Sheet Window

9 Chapter 5-9 Creating Simple Forms Refine your Design  Toggle between run mode and design mode  Continue to adjust the design as needed Reset the Tab Order  Create a custom order for the objects

10 Chapter 5-10 Subforms - Showing Data from Multiple Tables A form within a form Displays data related to the information on main form Two Methods to Creating Subforms  When using the Form Wizard  After the creation of the main form

11 Chapter 5-11 Form with a Subform

12 Chapter 5-12 In Access, you can use a form to perform all of the following tasks except: A. Create a new record in a specific table B. Change the information in an existing record of a table C. View the information from many different records sequentially D. All of these are tasks that can be performed with an Access form Study Break #1

13 Chapter 5-13 In Access, you can use a form to perform all of the following tasks except: A. Create a new record in a specific table B. Change the information in an existing record of a table C. View the information from many different records sequentially D. All of these are tasks that can be performed with an Access form Study Break #1 - Answer

14 Chapter 5-14 A form control that does not change from record to record is probably: A. A design-time control B. A bound control C. An unbound control D. A mistake Study Break #2

15 Chapter 5-15 A form control that does not change from record to record is probably: A. A design-time control B. A bound control C. An unbound control D. A mistake Study Break #2 - Answer

16 Chapter 5-16 If the form onscreen appears with grid lines and you can view the Toolbox, this form is most likely in: A. Design mode B. Run mode C. Sleep mode D. Wizard mode Study Break #3

17 Chapter 5-17 If the form onscreen appears with grid lines and you can view the Toolbox, this form is most likely in: A. Design mode B. Run mode C. Sleep mode D. Wizard mode Study Break #3 - Answer

18 Chapter 5-18 Reports Provide custom information to database users Can be simple documents or complex outputs Are strictly outputs, do not allow for input of data

19 Chapter 5-19 Report Example

20 Chapter 5-20 Report Components

21 Chapter 5-21 Creating Simple Reports Launch the Report Wizard Select the Underlying Data Source and Desired Fields Indicate any Grouping Levels

22 Chapter 5-22 Report Wizard Screen Shots

23 Chapter 5-23 Report Wizard Screen Shots

24 Chapter 5-24 Report Wizard Screen Shots

25 Chapter 5-25 Report Wizard Screen Shots

26 Chapter 5-26 Report Wizard Screen Shots

27 Chapter 5-27 Creating Simple Reports Indicate any Sort Fields and Select the Desired Report Format Name the Report Modify the Design of the Report as Desired

28 Chapter 5-28 Report at Design Time

29 Chapter 5-29 Additional Items Calculated Fields  System must calculate the field based on other data fields  Recomputed when needed Grouped Data  Useful organizations of information  Control break

30 Chapter 5-30 Report with Calculated Fields

31 Chapter 5-31 Calculated Fields with Grouped Data

32 Chapter 5-32 Which of these best identifies the underlying data source for an Access report? A. Only tables B. Only queries C. Both tables and queries D. Tables, queries, and forms Study Break #4

33 Chapter 5-33 Which of these best identifies the underlying data source for an Access report? A. Only tables B. Only queries C. Both tables and queries D. Tables, queries, and forms Study Break #4 - Answer

34 Chapter 5-34 Which of the following is not a typical part of a printed report using Access? A. Report header B. Report footer C. Navigation bar D. Detail line Study Break #5

35 Chapter 5-35 Which of the following is not a typical part of a printed report using Access? A. Report header B. Report footer C. Navigation bar D. Detail line Study Break #5 - Answer

36 Chapter 5-36 Copyright Copyright 2012 John Wiley & Sons, Inc. All rights reserved. Reproduction or translation of this work beyond that permitted in Section 117 of the 1976 United States Copyright Act without the express written permission of the copyright owner is unlawful. Request for further information should be addressed to the Permissions Department, John Wiley & Sons, Inc. The purchaser may make backup copies for his/her own use only and not for distribution or resale. The Publisher assumes no responsibility for errors, omissions, or damages, caused by the use of these programs or from the use of the information contained herein.

37 Chapter 5-37 Chapter 5


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