Presentation on theme: "Progress Report. Objectives and Content of the Progress Report Presents a review of progress made on a project or an activity Contents concern: –Progress."— Presentation transcript:
Objectives and Content of the Progress Report Presents a review of progress made on a project or an activity Contents concern: –Progress made –Problems encountered –Projections of future progress Format – depends upon formality and audience Formality depends upon audience and protocol - most are informal Narrative reports
Individual Progress Report Assignment Objective: Report about conditions as they exist. Order: Direct (deductive) Study Notes pp Format: Max. 2-page memorandum Informal Graphics: NO Assignment & Case: See handout.
Direct Order in Progress Report Preceding the major factors and details are any needed introductory materials, i.e., the introductory paragraph (no heading). In each section (with headings), information moves from major factors to the details pertaining to each factor. Include a closing paragraph (no heading).
Content of the Progress Report Introduction (no heading) – includes WHAT, WHY, BACKGROUND, (if necessary), SCOPE (dates being reported), and PREVIEW Work Completed and Problems Encountered (heading) – steps completed and problems confronted (and how resolved). Problems Encountered may be a separate section. Work Scheduled (heading) – what remains to be done, deadlines for completion (possibly includes a schedule with specific dates) Closing (no heading) – encourages feedback, goodwill, and contact information
Include headings (except for introduction, summary and closing) We discussed construction of headings in the previous PowerPoint lecture: Organizing Information for a Report. You should also review Study Notes, pp As stated on page 18, short reports use Level 1 and 3 headings. Format as shown.
Include a header on the second page. See the bottom of Study Notes, page 19 for two header formats you can choose from. To insert a header, click on View on your menu bar, then Header and Footer. You will open that view and can enter your header in the dotted line header box that appears on the page. To remove the header from the first page of the report, click the Page Setup icon on the Header and Footer tool bar, then click the Layout tab in the Page Setup dialog box, and then check the Different first page box. OK. Click to add page numbers
Include a header using Office 2007 Click on the Insert tab, then on the Header icon located in the Header & Footer group. Choose Blank (Three Columns) header format. Click in first text box and add appropriate information. Click in middle text box and then on Date & Time in the Insert group on the Header & Footer Tools Design tab, and select appropriate date format. Click on right text box, then on Page Number icon and choose Current Position – Plain Number. Click on Different First Page check box in Options group.