Presentation on theme: "Exploring Microsoft Access"— Presentation transcript:
1 Exploring Microsoft Access Chapter 3Information From the Database: Reports and Queries
2 Objectives (1 of 2) Describe types of reports Describe views in Report windowDescribe similarities between forms and reports with respect to controlsList sections in a report and explain purposeDifferentiate between a query and a table
3 Objectives (2 of 2)Use design grid to create and modify a select queryExplain multiple criteria rows to implement ‘AND’ & ‘OR’ conditions in a queryDefine an action queryCreate a crosstab query
4 Overview Information is data arranged in a useful format Convert data to information with queries and reportsUnderstand concepts for reports and queries building on knowledge of tables and formsDiscover similarities among objectsThis is a overview of why we use word processing software and the tasks to perform.Do you remember typing your term papers in high school? Recount to your students how much easier creating term papers are with the advantages of word processing.
5 Report Types Columnar report Tabular report Simplest type Lists every field for every record in a single columnTabular reportDisplays selected fields in a rowOne record per rowWord Wrap - text automatically wraps text from one line to the next without pressing the enter keyHard Return - created by the user when the enter key is pressedSoft Return - created by the word processor as it wraps text from one line to the nextInsertion Point - Flashing vertical line that marks the place where text will be enteredToggle Switch - A switch that causes the computer to alternate between two modes. For example, Caps Lock alternates between uppercase and lower case.Insert Mode - Moves existing text to the right as new characters are being added. Insert key toggles between insert and overtype mode.,Overtype Mode - Types over existing characters as new characters are added. Used for correcting typos.Normal View - this view shows the only the body of the current page; faster and preferable when entering text and editing (See Figure 1.6 page 15 in textbook)Page Layout View - this view shows the complete page with headers, footers and all formatting applied (See Figure 1.7 page 16 in textbook)AutoCorrect Feature - corrects predefined spelling errors and/or mistakes in capitalization, automatically as the words are entered.
6 Anatomy of a Report Report header & footer Page header & footer Group header & footerDetail section
7 Report Wizard Easiest way to create a report Specify the table or querySelect one or more fieldsSelect layout (columnar/ tabular)Select a styleModify the resulting report
9 Report Design View (1 of 2) Bound ControlsData source is a field in the table/queryUnbound ControlsHas no data sourceUsed to display titles, labels, lines, rectangles, and graphicsCalculated ControlsData source is an expression (avg, sum)
16 Select Query DynasetThe results of the query are displayed as a dynaset
17 Grouping Records Use report anatomy to group records Grouping allows calculations like:Count functionSum functionMin functionMax functionAvg function
18 Crosstab QueriesAverage GPA/Major by GenderListing ofall Majors
19 Action Queries Enables table updates. Four types: Update: Changes multiple recordsAppend: Adds records from one table to anotherDelete: deletes records that meet a criteriaMake-table: Creates a new table from existing records
20 Chapter 3 Summary (1 of 2) Data refers to facts about a record Information is data arranged in a useful formatReport prints and displays information from a databaseReport Wizard easily creates reportsReports: based on table or queryA chapter summary is given on pages of the textbook.Key words and concepts are listed on page 36 of the textbook.Students should master the concepts and vocabulary of this chapter before progressing to the next.
21 Chapter 3 Summary (2 of 2) Query displays records that meet a criteria Grouping records by a field for summariesAction queries modify recordsCrosstab queries display aggregated rather than individual records