1. Further Adventures in Excel 20001 Adding those “Final Touches”…

2. Further Adventures in Excel 20002 Finishing Your Work This lesson will cover: Protecting Workbooks Printing in Excel How to: Setup a “page” for printing Preview the page Print your completed worksheet These topics are from Chapter 10 of the text...

3. Further Adventures in Excel 20003 Protecting Workbooks There may be times when you will want to protect a cell, a range of cells, a worksheet or an entire workbook from unauthorized editing. This is done by using Excel’s Protection tool. With this feature you can even add password protection so that users you select can edit the data, but the rest of the world can not. For that matter you can even Password Protect the entire Excel workbook file so that it can not be opened or modified by unauthorized users.

4. Further Adventures in Excel 20004 To set up cell protection you must first select the cells or range of cells you want to protect…then you open the Format Cells dialog from either the shortcut menu or the Format menu…check the Locked checkbox to “lock” or protect the cells…

5. Further Adventures in Excel 20005 …next you need to apply Protection to the entire sheet or workbook. This will activate the cell “locking” that you selected…if you don’t perform this step the cell locking does not have any affect. To protect the worksheet or workbook select the Protection command from the Tools menu…

6. Further Adventures in Excel 20006 …for this example Protect Sheet was selected…this displays the Protect Sheet dialog box. The default values are fine, and you could add a password, but remember the password …without it even you will be locked out!

7. Further Adventures in Excel 20007 …to test the protection, try to edit a protected (or locked) cell…you will receive an error message like the one above if the cell is Locked.

8. Further Adventures in Excel 20008 To protect an entire workbook file, select the Save As command from the file menu, and then the Tools option and the General Options command…

9. Further Adventures in Excel 20009 …in the Save Options dialog you can add a password to Open the file AND to Modify it, or both. Remember the passwords, without them you, too, will be excluded from the file! Before applying any Protection to a file always make a backup copy and store it in a safe place …just in case you forget your password…

10. Further Adventures in Excel 200010 Printing Your Work Excel uses the standard Windows Print Preview, Page Setup and Print dialogs as do many other Windows based programs. To be sure the printing process is the same for all of the Microsoft Office 2000 products. To perform a printing specific task, such as Page Setup or Print Preview use the File menu command to display the menu as shown to the right…from this menu you can select the task you want to perform. The shortcut Ctrl+P will open the Print dialog…

11. Further Adventures in Excel 200011 “Setting up” your page is a central task to perform prior to printing a worksheet or workbook. To access the Page Setup dialog box select the Page Setup command from the File menu…from the first “tabbed” page on the Page Setup dialog box you can… Set the page orientation Set the first page number Set the paper size

12. Further Adventures in Excel 200012 The Margins tab is for adjusting the margins around the Print Area (which is set on the Sheet page)…the margin settings can be selected by using the arrows in the list box or by entering a value. Set the page Margins Center the Print Area

13. Further Adventures in Excel 200013 To add or edit a header or footer on your page, you would select the 3 rd tab…Header/Footer…you can select text from the dropdown lists or create your own by clicking the Custom buttons. Header preview pane Custom Header dialog Header selection list Footer preview pane Footer selection list Custom Footer dialog

14. Further Adventures in Excel 200014 The Sheet page defines many spreadsheet specific print options such as the printing of gridlines or column and row headers. You can also choose to print headers or specific rows or columns (such as a title) on every page. Set the Print Area (as a range of cells) Print gridlines, to a non- color printer or draft quality Select repeating columns or rows

15. Further Adventures in Excel 200015 Previewing Your Work To preview your selected print job, either select the Print Preview command from the File menu, the button from the standard toolbar or one of the Preview buttons located on the Page Setup and Print dialog boxes. You should be able to tell by now that previewing your printed work is considered important by Excel…there are so many ways to do it…

16. Further Adventures in Excel 200016 Selecting a Print Preview command will display a window such as this… Change page margins Close the preview window Print as is… Open the Page Setup dialog box

17. Further Adventures in Excel 200017 Selecting the Print command will display the Print dialog box…clicking OK prints the selected document… some of the options you can select or change are shown here and on the last slide… Adjust the selected printer’s properties Select the printer

18. Further Adventures in Excel 200018 Select the pages to print Select the number of copies and whether to collate them Print to a file Open the Print Preview window

19. Further Adventures in Excel 200019 Links for Excel 2000 Tips and tricks from Microsoft http://office.microsoft.com/assistance/2000/tipsExcel.aspx Excel tour from Microsoft http://www.microsoft.com/office/previous/excel/2000Tour/default.htm Excellent Excel online tutorial http://www.usd.edu/trio/tut/excel / …another good online tutorial http://www.extension.iastate.edu/Pages/Excel/homepage.html …and still another good tutorial http://goforit.unk.edu/excel2k/default.htm