Presentation on theme: "Report files contain: Data lines Spacing Report headings Column titles Summary totals Contain more than one record type so they are processed as multiple."— Presentation transcript:
Report files contain: Data lines Spacing Report headings Column titles Summary totals Contain more than one record type so they are processed as multiple record- type files using Data Definition Wizard.
Report file examples Detail records and header records Multi-line detail records Multi-line fields Detail lines containing header information
Report definition dialog boxes Field definition dialog box Record definition dialog box
Field Definition dialog box Advanced OptionsDescription Starts on lineStarting line number that a field occurs on a multi-line selection Starts in columnStarting position of the field Field widthLength of the field DecimalsNumber of decimal places in a numeric field FormatDate input formats or numeric output formats Convert to singleMultiple-line character field is to be processed as a single concatenated field Fill if blankData is to be copied from the preceding record into subsequent blank records in the new flattened data file Ends on blank lineExcludes trailing blank lines from variable-height field definitions WidthThe column width in reports and views Alternate column titleThe column title for reports and views Suppress totalsPrevents the values in this field from being totaled. ACL automatically totals numeric fields in reports. Some numeric fields contain information that is not to be totaled, such as unit prices or quantities. Control totalThe input and output totals of a control total field are included in the file history. Control Total is used as a check to verify that files that are used over a period of time are complete and consistent from one session to the next. It is also used to reconcile data to external sources.
Record Definition dialog box OptionDescription Record typeHeader, Detail, or Footer. Only one Detail record can exist in a file, but you can define multiple Header and Footer records. TransparentPrevents a Header or Footer record from splitting a Detail record. This is useful if lines from a multi-line Detail record are separated by a page break containing headers and footers. Record nameName of the record Lines in recordNumber of lines that the record spans Include or ExcludeInclude or exclude records with specific criteria Match onMatching criteria TextSearch text or a custom map LineThe line of the record to be tested with the filter Start or RangePosition or range to be tested with the filter LogicEnds the filter criteria or lets you add another expression to it
Match on Pull-Down Menu Menu ItemDescription Exact matchSearch for an exact match of the specified text in the specified line and start position AlphaSearch for alphabetic characters (A-Z, a-z) in a specified line and range NumericSearch for numeric characters (0-9) in a specified line or range BlankSearch for blanks in a specified line and range Non-blankSearch for any characters that are not in the specified line and range Find in lineSearch for the specified text anywhere in the specified line Find in rangeSearch for the specified text in the specified line and range Custom mapSearch for the mapping criteria in the text box in the specified line and starting position