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Assigned to an Active Project..?? Adil Abdalla January 2010.

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Presentation on theme: "Assigned to an Active Project..?? Adil Abdalla January 2010."— Presentation transcript:

1 Assigned to an Active Project..?? Adil Abdalla January 2010

2 2

3 The Platform 3 Statuary Permits & Authorizations Statuary Permits & Authorizations PM Formal Assignment Baseline Alignment Assignment KYC Executive Actions Business Environment Information & Intelligence Information & Intelligence Exercise & Process Change Exercise & Process Change Execution Plan Execution Plan Run SWOT Analysis Run SWOT Analysis Formal Updated Project Plan Formal Updated Project Plan Stakeholders Analysis Management Alignment Review & Assess Project Plan You are Here!

4 Analysis Grades Good; Wishful Run; Carefully Bad; Mandatory Exit 4

5 At which phase? 5 ConstructionPlanningDesignControl ExpectationsQuality LimitsProgress

6 1- How? Negotiated A corporate runs outsourcing and/or exercise advanced standards of HR management. Put your Terms..! Processed A PMO which adequately runs the show as per the leveling procedures, yet there should be a room to post concerns Instructed Most of running Corporates are not democratic, nor considerate about the assignee’s reaction or interests Your Assignment is Formally: 6

7 OK.. Formally? 7 Act Plan Do Study Authority Client PM Peer Reviewer Consultant Contractor Accept Check Conformity Start Close Project Plan 5.0 Check Conformity Files & Records Files & Records Files& Records Prepare Status Report Publish Prepare Status Report Prepare Status Report Files & Records

8 2- Why You? Savor If so, it is your successful career path to pursue your personal endeavors. Aim High.. It is Possible If so, it is your successful career path to pursue your personal endeavors. Aim High.. It is Possible Replaceable Most of Staff are replaceable, till the further suitable one spotted. Master your referrals; before it is too late.. Dispensable Certainly; you have a cloudy HR File; therefore chosen to be slaughtered.. Update your Resume & Networks Certainly; you have a cloudy HR File; therefore chosen to be slaughtered.. Update your Resume & Networks The Management Defines You as: 8

9 OK.. Are You? 9 BlindSelfBlindSelf UnknownSelfUnknownSelfPrivateSelfPrivateSelf PublicSelfPublicSelf Unknown to SelfKnown to Self Known to Others Unknown to Others Behavior Time To Gain Trust Speak Customer's Language Anticipate Customer’s Expectations Quickly Response to Queries Maturely Show off Your Efforts !!

10 3- Where? Strong Matrix It sounds great, yet predicts great hassles with the line-managers. Regretfully, team-members will pay Weak Matrix This is the irrevocable proof or your professional capacity, leadership and mastering. Set it free & loud No Matrix This situation would work both ways, either to boot you up, or drive you to seek another career to pursue The Project Team is Evolved from: 10

11 OK.. Corporate?? 11 Strategic & Tactical Coordination (A PMO Role) The Project Team A Technical Unit The Manager A Technical Unit The Manager A Technical Unit The Manager A Technical Unit The Manager The Project Manager The Project Manager Corporate Maturity Corporate Culture Public Culture Political Maturity Social Structure A Team Member Instructions Report

12 4- Why? Growing Growth is Natural & Rationale Requires Advanced Leadership It is a Management Credit Growth is Natural & Rationale Requires Advanced Leadership It is a Management Credit Problematic Inadequate Launch Leaves Scars Heroic Quest in Unmarked Mine-Field Probabilities & Results Vary Inadequate Launch Leaves Scars Heroic Quest in Unmarked Mine-Field Probabilities & Results Vary Chaotic Messy Planning Creates Chaos Assign a Martyr not a Savor Make the Sacrifices worth Messy Planning Creates Chaos Assign a Martyr not a Savor Make the Sacrifices worth The Project States is: 12

13 OK.. Audit? 13 By Project Manager By Consultant By Contractor Acceptance Log Acceptance Log Acceptance Log Acceptance Log Change Log Change Log Change Log Change Log Instructions Log Instructions Log Instructions Log Instructions Log Cost Tracking Cost Tracking Cost Tracking Cost Tracking Schedule Tracking Schedule Tracking Schedule Tracking Schedule Tracking Scope Tacking Scope Tacking Scope Tacking Scope Tacking Progress Report Progress Report Progress Report Progress Report Daily Safety Report Daily Safety Report Daily Safety Report Daily Safety Report Project Directory Project Directory Project Directory Project Directory Communication Log Communication Log Communication Log Communication Log Inspection Log Inspection Log Inspection Log Inspection Log Submittal Log Submittal Log Submittal Log Submittal Log Risk Mgt Log Risk Mgt Log Risk Mgt Log Risk Mgt Log Safety Log Safety Log Safety Log Safety Log Eqpt Daily Report PaymentsPayments Labor Daily Report Daily Progress Info Request Log Info Request Log Info Request Log Info Request Log Inspection Rqst Log Inspection Rqst Log Inspection Rqst Log Inspection Rqst Log Submittal Rqst Log Submittal Rqst Log Submittal Rqst Log Submittal Rqst Log Status Report Project Plans Project Plans Project Plans Project Plans Test Reports Cash Flow Updates Procurement Plan Quality Log Quality Log Quality Log Quality Log Negative Reporting Status

14 5- When? Post Board Either they want to change baselines, or leadership. Apparently; someone trusts you.. Should you grab the chance During This is always the case, when assigning or replacing of a Project Manager takes place.. Just do your best to move on.. Pre Board Lots of political games; either you are the cover-up; or prey.. Get read for the fire and nasty situations Timely; Assigning You: 14

15 Ok.. Which Stage? 15 Meeting business or technical changes Meeting business or technical changes The Project is Constructible The Project is Constructible The Project meets Constraints The Project meets Constraints The Project meets Standards The Project meets Standards The Project is Confirmed Feasible The Project is Confirmed Feasible The Project is Identified The Project is Identified PP 2.0 PP 1.0 PP 3.0 PP 4.0 Baseline PP 0.0 Baseline PP 0.0 PP 5.0 Launch Competition Design Tender Award Progress Project Charter Baseline Update PM’s Assessment Design Close-out PM’s Assessment Change

16 Actions Grades Priority Actions & Quick Wins Road Mapping & Little Planning Careful & Potentially Problematic 16

17 Response? Strategy Review Position the project within the spectrum of business strategy and targets Baseline Updates Quick, then in depth review of status of baseline, performance and progress KPIs States Quick, then in depth analysis of KPIs States, defining true positioning Your Swift Actions are: 17 Team Review Quick interviews with Project Team to define their current and future roles Assignment Mandate Analyze, understand and define true merit and purpose of your assignment

18 Actions? Management Support Roles & Responsibilities Culture & Performance Your 1 st Targets are: 18 Exit Strategy Team Alignment Get closer, Get them anxious, yet get mastering whatsoever you do. Defining who is who, in clear terms is the immortal breakthrough Everyone has a driving culture; get to know yours; then honor or enhance Regardless the contractual terms, define your own exit, and work for it Either way, build your own team, as per your own mind-set and vision.

19 Overwriting? SWOT Analysis Stakeholders Analysis Procurement States Your Critical Homework is: 19 Constraints & Assumptions Gap Analysis Improper SWOT analysis leads to chaotic business and failure This is the merit of KYC, and unspoken political structure as well. Do it..! This is where you would make it or break it.. Carefully watch your steps A channel to structure good relation with Biz Guys.. They can lift you high What is missing in your assignment instruction, description and mandate?

20 Next..? Lots of Good Luck.. You will need it; either way..!! 20


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