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Satisfactory Academic Progress (SAP) Kate Cobb Program Coordinator – SAP Student Financial Services Washington State University.

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Presentation on theme: "Satisfactory Academic Progress (SAP) Kate Cobb Program Coordinator – SAP Student Financial Services Washington State University."— Presentation transcript:

1 Satisfactory Academic Progress (SAP) Kate Cobb Program Coordinator – SAP Student Financial Services Washington State University

2 Learning Outcomes Understand SAP rules and regulations Understand the difference between the three SAP deficiencies Obtain the ability to determine a student’s deficiency by studying examples Understand how the SAP committee decides whether a student’s appeal is approved or denied Obtain the ability to determine if a student’s appeal is approved or denied using the SAP Committee rubric.

3 What is SAP? SAP stands for Satisfactory Academic Progress. Federal and state regulations require WSU to establish, publish and apply standards to monitor a student’s progress toward the completion of their certificate or degree program.

4 How SAP has Evolved Through Our Last Year More student-centric; Working closer with student Automated system Consistent evaluation of appeals with SAP committee rubric More liberal and considerate when processing appeals Better Customer Service experiences for students

5 Some SAP Terminology Warnings: If a student is in a warning status, they will still be eligible to receive financial aid. However, two warnings will place the student on a SAP disqualification. Disqualification and Academic Plans: Once a student is on SAP disqualification, they must submit a SAP appeal to be considered for financial aid. If their appeal is approved they will be placed on an academic plan. Monitoring Academic Progress: Students’ academic progress will be monitored at the end of each semester. If the student passes their academic plan, they will be in a Meets SAP status. If they fail their academic plan, they will have to appeal for Financial Aid again. Meets SAP: When a student is in a MEETS SAP Status, they are eligible for Financial Aid (as far as SAP is concerned).

6 What is monitored under SAP? Student Financial Services monitors a student’s: Cumulative Grade Point Average (GPA) Pace to Degree (PTD) – both Term (by semester) and Cumulative (over-all) credit hours Maximum Time Frame Completion of Academic plan These are all evaluated after each term of attendance. ALL students – no matter their degree or financial aid status – are monitored under SAP.

7 What are the SAP requirements for Grade Point Average (GPA)? Typically, Undergraduates and Second Bachelor’s Degree (Post-Bac’s) are required to maintain a 2.0 Cumulative GPA or above Colleges and Specific Scholarships may have different GPA requirements; these are just the requirements for SAP. If a student falls below a 2.0 GPA, they will receive a warning. After their second warning in a row, they will go into SAP disqualification.

8 What does Pace to Degree (PTD) Mean? Pace to Degree is an ongoing measure that ensures a student is on track to complete their degree, both on a term basis and cumulative. PTD (Term) = # of credits successfully completed (in a term) ÷ # of credits attempted (in a term) Pace (Cumulative) = Cumulative number of credits successfully completed ÷ Cumulative # of credits attempted Term Example: A student completed 3 out of 16 attempted credits. 3/16 = 0.18 = 18% Cumulative Example: A student completed 17 out 31 attempted credits. 17/31 = 0.54 = 54%

9 What are the Pace to Degree (PTD) requirements for SAP? Students must pass at least 67% of their attempted credits per term and/or overall to be in a MEET’s SAP Status. If a student passes between 50% and 66% of their attempted credits per term and/or overall, they will be on a SAP warning. If a student passes below 50% of their attempted credits per term and/or overall, they will be on a SAP disqualification.

10 What does Maximum Time Frame (MTF) mean? According to State and Federal regulations, and WSU policy, students must complete their degree within a maximum time frame measured in credits. Students who do not complete their degree within this credit-limit are not considered to be making satisfactory academic progress and will be on SAP disqualification, which means they must submit a SAP appeal to be considered for financial aid. This regulation is in place to ensure that the majority of students receive funding for their degree. The Maximum Time Frame regulation ensures that students get aid only for their degree.

11 What are the MTF requirements? For Undergraduates, the MTF rule is 125% of their degree credit requirements – this is mandated by the state of Washington. A typical bachelor’s degree consists of a minimum of 120 credits – 125% of 120 is 150 credits. So a typical undergrad student is given 150 attempted credits to obtain his/her first bachelor’s degree. Post baccalaureate students are expected to complete their second bachelor’s degree within 90 attempted credit hours. Students studying to obtain their teaching certificate (outside a degree program) are also expected to complete within 90 attempted credit hours.

12 SAP APPEALS When a student goes into a SAP Disqualification, they are required to submit a SAP appeal via to be considered for Financial aid.

13 What is included in a SAP appeal? An explanation of circumstances A statement of resolution A list of classes and credits that the student is enrolled in If their deficiency is Maximum Time Frame, then they will also need to include a letter from their advisor stating their anticipated graduation date and the credits and courses they have left to complete. If the student has failed at least one academic plan in the past AND their reason for deficiency is due to a medical condition, they will need to submit a letter from their health care provider stating whether or not they feel the student is well enough to return.


15 What is included in a SAP Academic Plan? The plan requires them to pass and complete a certain amount of credits. If the student has a GPA disqualification, they will also be contracted to achieve a 2.3 term GPA. If they are Maximum Time Frame deficient, then they will be contracted to complete, pass, and graduate with their degree by the term that their advisor specifies, in addition to any other terms. An example of an academic plan will look like this: Complete and pass 12 Fall 2014 credit hours. Achieve a 2.3 term GPA. Complete, pass and graduate with your bachelor’s degree by Spring No further funding after Spring 2015.

16 Important points to keep in mind: Two or more warnings in a row = Disqualification Filing an appeal is not a guarantee of approval of financial aid. A student will be on a SAP disqualification if they fail one (or more) academic plan(s), even if they appear to be in good academic standing. Reinstatement through the University is not the same as reinstatement of Financial Aid. These are separate processes. Dropping classes may affect a student’s SAP status and therefore financial aid. This depends on the student’s situation, past SAP history, and how many credits they want to drop. It is best to have the student check with SFS before they drop a course.

17 Important SAP Dates On January 5, 2015, the SAP Process will run for Spring 2015 To get their aid before the first week of class, students MUST submit all documentation for their SAP appeal between January 5 and January 9. SAP appeals will be accepted until the 30 th day of the semester.

18 SAP Committee Rubric


20 Example 1: GPA Deficiency Warning

21 Not Meet


23 Example 2: Pace to Degree Term


25 Example 3: Pace to Degree Cumulative Warning Warn

26 Not Meet

27 Example 4: Maximum Time Frame WARN WARNING

28 Not Meet Maximum Time Frame – Disqualification

29 Example 5: Failed Academic Plans Spring

30 Pass 12 Fall 2013 credit hours.



33 SAP RESOURCES: sap/ sap/


35 (Group) Hands on Training Instructions: 1.Separate into groups of 3 or 4. 2.Study your student example. 3.Determine what will be needed in their appeal. 4.Using the SAP committee rubric, determine if the student’s appeal will be approved or denied. 5.If the student’s appeal has been approved, determine what their academic plan terms would be.

36 Any remaining Questions? Please feel free to or call me with any SAP questions that you might have. Kate Cobb – Myla Walter - Randi Croyle -

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