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TOWN OF TOLLAND FY 2012 - 2013 through 2016 - 2017 Town Manager’s Five Year Capital Plan February 23, 2012.

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Presentation on theme: "TOWN OF TOLLAND FY 2012 - 2013 through 2016 - 2017 Town Manager’s Five Year Capital Plan February 23, 2012."— Presentation transcript:

1 TOWN OF TOLLAND FY through Town Manager’s Five Year Capital Plan February 23, 2012

2 Everything the Town does, from providing services to its residents and citizens, to equipping employees to effectively perform their jobs, requires the existence of certain basic physical assets. Assets must be purchased, maintained and replaced on a timely basis or their usefulness in providing public services will diminish. Assets include:  Streets  Parks  Buildings  School Facilities  Large Equipment  Technology The Town’s Five Year Capital Improvement Program is developed to ensure adequate capital investment in the Town’s assets and to provide an orderly method for funding these assets. CAPITAL BUDGET

3 WHAT IS A CAPITAL ITEM? Definition of Capital Projects: Any project, to be included in the Town’s Capital Improvement Program, should fall into one of the following three program categories: 1. Any new or expanded physical facility, including preliminary design and related professional services. 2. Land or property acquisition. 3. Items of a non-recurring nature where the benefits are realized over a long period of time. A project should also exhibit the following characteristics to be included in the Capital Improvement Program: 1. Life Expectancy: The project’s outcome, non-recurring in nature, should have a useful life of greater than eight years. 2.Cost: Cost should be a relatively high, non-operative expenditure for the Town; generally in excess of $10,000 for equipment or plant facility improvements.

4 CAPITAL BUDGET PLANNING PROCESS ActivityDates Capital budget requests submitted to Town Manager.October 27, 2011 Preliminary Capital Budget Committee Review and Department Head meetings. Board of Education Superintendent and School Facilities Director were included in meetings. Month of November, 2011 Manager submits Capital Program to Council.December 19, 2011 Manager submits revised Capital Program to Council with recommended General Fund Budget. March 13, 2012 Town Council approves recommended Capital Program as part of Council’s Proposed Budget. April 3, 2012 Capital Program as amended is part of Budget Referendum process. May 1, 2012

5 Revisions To Capital Budget After Submission by Town Manager to Town Council on December 21, 2011 Reduced the General Fund portion of the Capital Budget by $86,014 with the result being the replacement of the skylight at the Intermediate School and the purchase of additional security cameras at various schools are being moved to the second year of the plan or possibly being done with other revenue sources and a used generator shall be purchased at the Senior Center rather than a new one.

6 TYPES OF FUNDING METHODS  General Fund Contributions  Capital Non-Recurring Fund  Non-Referendum Notes  Local Capital Improvement Plan Grant (State)  Town Aid to Road Grant (State)  State School Construction Grants and other State Grants  Ambulance Fees  Cemetery Funds  Referendum Borrowing  Unallocated Capital  Hicks Trust

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8 FY12-13: SIGNIFICANT CAPITAL PROJECTS FUNDED BY THE GENERAL FUND Total Amount: $231,877 Replacement of 1998 GMC ½ ton pick-up with 2012 ½ ton pick-up - $25,000. Reserve for current year depreciation for municipal vehicle replacement - $27,877. Vehicles scheduled to be replaced are Building Inspector’s Jeep and the Highway pick-up truck. Board of Education: Town Administration:

9 FY12-13: SIGNIFICANT CAPITAL PROJECTS FUNDED BY THE GENERAL FUND Total Amount: $231,877 Capital Equipment: Dump Truck #28 Replacement – Replace 1997 Ford truck which is a front-line vehicle. Truck includes plow and sander - $145,000 Streets & Roads: Drainage Design priority is the paved portion of Johnson Road (1,300 feet of road) including design of catch basins - $25,000

10 FY12-13: SIGNIFICANT CAPITAL PROJECTS FUNDED BY OTHER SOURCES Board of Education: Tolland Intermediate School: Removal and Replacement of Asbestos Floor Tile - $414,000 Driveway and Parking Lot Paving - $130,000 (Non-referendum notes) Tolland Middle School: Track Resurfacing - $115,000 (Non-referendum notes) Tolland High School: Lights for stadium field - $300,000 Town to be reimbursed through private donations (Non-referendum notes)

11 FY12-13: SIGNIFICANT CAPITAL PROJECTS FUNDED BY OTHER SOURCES Capital Equipment: Replacement of 1992 Dodge Ram Utility Body Dump Truck with Versa Lift - $57,000 (CNRE $44,000 and General Fund $13,000) Fire and Ambulance: Service 140- $85,000 (Ambulance Fees) Emergency Back-up Power Generators - $140,000 (Ambulance Fees)

12 FY12-13: SIGNIFICANT CAPITAL PROJECTS FUNDED BY OTHER SOURCES Parks & Recreation: Cross Farms Building with Bathrooms, Concession and Storage Area - $449,734 (State Grant and Existing Funds) Public Facilities: Hicks Building Roof – Level 2 - $106,000 (Existing funds HVAC $100,000 and Senior Housing Project $6,000) Study for Improvements for Library & Public Works- $30,000 (Non-referendum notes)

13 Pavement Management: Road Maintenance - $230,000 (Non-referendum notes), $250,000 (TAR) and $70,000 (LOCIP) for a total of $550,000 Parking Lot Paving - $100,000 (Non-referendum notes) Neighborhood Roads - $100,000 (Non-referendum notes) FY12-13: SIGNIFICANT CAPITAL PROJECTS FUNDED BY OTHER SOURCES Construction and Reconstruction: Miscellaneous drainage construction including culverts - $148,600 (Non-referendum notes) and $50,000 (LOCIP) Streets & Roads:

14 Significant Projects in Years 2-5 By All Sources Year 2: Town Administration: Tolland Green Rte. 195 & 74 Corridor Improvements - $250,000 (Grant $225,000 and General Fund $25,000) Board of Education: Tolland Intermediate School: Gym Door Removal - $54,000 (General Fund) Skylight Replacement - $18,000 (General Fund) Tolland Middle School : Gym Door Removal -$60,000 (General Fund)

15 Significant Projects in Years 2-5 By All Sources Year 2, continued: Capital Equipment: Replacement of Dump Truck #6 – 2000 Freightliner - $147,000 (Non-referendum notes) Fire and Ambulance: Highway: Fire Gear - $25,000 (Ambulance Fees) District Wide: Camera Upgrade and Base Equipment - $35,000 (General Fund $23,014 and other sources $11,986)

16 Significant Projects in Years 2-5 By All Sources Year 2, continued: Parks & Recreation: Renovations at Parker School - $40,000 (CNRE Fund) Public Facilities: Station 140 Roof - $30,000 (General Fund) Streets & Road: Drainage Infrastructure Johnson Road - $276,300 and Torry Road - $175,000 (Non-referendum notes)

17 Significant Projects in Years 2-5 By All Sources Pavement Management: $750,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations ($480,000 – Non-referendum notes, $120,000 – LOCIP and $150,000 - TAR) Year 2, continued:

18 Significant Projects in Years 2-5 By All Sources Year 3: Board of Education: Capital Equipment: Highway: Replacement of Mower #2 (16’ cut) - $80,000 (General Fund) Parker Memorial School: Roof Replacement - $575,300 (Non-referendum notes)Boiler - $625,000 (Non-referendum notes)

19 Significant Projects in Years 2-5 By All Sources Year 3, continued: Fire & Ambulance: Ambulance 640 Replacement – $246,238 (Ambulance Fees) Portable Diesel Generator – $40,000 (Ambulance Fees) Public Facilities: Hicks Roof Levels 4 and 6 - $125,000 (General Fund)

20 Significant Projects in Years 2-5 By All Sources Year 3, continued: Streets and Roads: Johnson Road Reconstruction - $276,300 (Non-referendum notes) Townwide Drainage Infrastructure - $75,000 (Non-referendum notes) Pavement Management: $750,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations. ($480,000 – Non-referendum notes, $120,000 – LOCIP and $150,000 - TAR)

21 Significant Projects in Years 2-5 By All Sources Year 4: Town Administration: Tolland Green Rte. 195 & 74 Corridor (Non-referendum Notes $250,000 and Grants $2,550,000) Board of Education: Birch Grove Primary School Parking Lot Paving - $100,000 (Non-referendum Notes) Capital Equipment: Replacement of 2002 CAT Backhoe - $120,000 (Non-referendum Notes) Replacement of CAT Bucket Loader #16 - $169,000 (General Fund)

22 Significant Projects in Years 2-5 By All Sources Year 4, continued: Fire: Replacement of Rescue $625,000 (Ambulance Fees) Streets and Roads: Drainage Construction - various - $50,000 (General Fund) Pavement Management: $750,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations. ($480,000 – Non-referendum notes, $120,000 – LOCIP and $150,000 – TAR)

23 Significant Projects in Years 2-5 By All Sources: Year 5: Board of Education: Birch Grove Primary: Parking lot paving phase 2 - $100,000 (Non-referendum Notes) Tolland High School: Track resurfacing - $70,000 (General Fund) Capital Equipment: Replacement of Dump Truck #32 - $155,000 (Non-referendum Notes)

24 Significant Projects in Years 2-5 By All Sources: Year 5, continued: Capital Equipment Continued: Replacement of ’ Toro 4000 Mower - $53,000 (General Fund) Fire and Ambulance: Contribution to Emergency Service Equipment Reserve - $150,000 (Ambulance Fees)

25 Significant Projects in Years 2-5 By All Sources: Year 5, continued: Parks & Recreation: Basketball Court at Heron Cove - $39,600 (General Fund) Streets & Roads: $750,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations. ($480,000 – Non-referendum Notes, $120,000 – LOCIP and $150,000 - TAR)

26 DRAINAGE CONCERNS Drainage Infrastructure Culvert Repair and Rehabilitation. Culvert failure can result in sinkholes, flooding and roadway damage. Additional concerns related to culvert failures include costs associated with emergency repair work, damage to neighboring properties and motorists delays. The Capital Budget is designed so that construction follows engineering design by 1 year. Culverts have been prioritized based on their existing condition and history of flooding.

27 DRAINAGE CONCERNS Continued Stormwater Management Repair and Rehabilitation Several stormwater management structures require repair and/or reconstruction. These structures include detention basins, stormwater level spreaders and bio-retention areas. Structures that have been poorly maintained, designed inadequately or have not been constructed appropriately are subject to erosion and sedimentation, resulting in deterioration and damage to adjacent properties and pollution of nearby streams and inland wetlands. Additional drainage concerns focus on localized puddling in low areas of roadways. During excessive periods of rain or thaw/freeze cycles, these areas present a danger to pedestrians and motorists.

28 PAST 5 YEAR GENERAL FUND CAPITAL CONTRIBUTIONS FY08 - $462,859 or 1.1% of Townwide Operating Budget FY09 - $506,037 or 1.1% of Townwide Operating Budget FY10 - $204,650 or.42% of Townwide Operating Budget FY11 - $266,700 or.54% of Townwide Operating Budget FY12 - $305,708 or.60% of Townwide Operating Budget FY13- $231,310 or.45% of Townwide Operating Budget Town Manager Proposed FY12 = $231,310 or 0.45% of Townwide Operating Budget

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31 FY12-13 CAPITAL PLAN BY PROGRAM AREA

32 We Must Protect Our Investment in Our Infrastructure $132,100,000 Miles of paved local roads: Miles of unpaved local roads: 8.85 To construct 1 mile of road = $1 million dollars miles x $1,000,000 = Total miles of road = ● The investment we must protect ●

33 Update: February, 2012 Presented by Gordon Daring of VHB, Inc. Town of Tolland, CT Pavement Management Study Town of Tolland, CT Pavement Management Study

34 Presentation Overview Pavement Management Concepts Pavement Management in Tolland  Current Conditions & Backlog  Budget Analysis  Updated 5 Year CIP

35 Pavement Management Concepts The practice of planning for pavement maintenance and rehabilitation with the goal of maximizing the value and life of a pavement network. What is Pavement Management? Otherwise known as “Getting the Biggest Bang for Your Buck”

36 Pavement Section Inventory Pavement distress identification and quantification (Updated on a four year cycle) Pavement Condition Index (PCI) calculation on a scale Define Repair Strategies and Costs Test various Budget Scenarios Develop list of candidate projects Apply engineering and local judgment to define annual road program The Process Pavement Management Concepts

37 Will cost $10.00 to $13.00 Here Pavement Deterioration Curve Pavement Management Concepts

38 Do Nothing Condition (PCI ) PCI = 99

39 Routine Maintenance Condition (PCI 83-90) PCI = 86 Treatment options – Crack sealing, patching Pavement Management Concepts

40 Preventive Maintenance Condition (PCI 71-82) PCI = 73 Treatment options – Crack sealing, chip seal, thin overlay Pavement Management Concepts

41 Structural Improvement Condition (PCI 56-70) PCI = 65 Treatment options – Overlay, Mill & Overlay, Cold in Place Recycling Pavement Management Concepts

42 Base Rehabilitation Condition (PCI 0-55) PCI = 43 Treatment options – Reclamation, Reconstruction Pavement Management Concepts

43 Pavement Management in Tolland Average Pavement Condition Index = 71* * Estimated, February, 2012, based on computer projection

44 PCI Distribution Trend Pavement Management in Tolland

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46 Treatment BandMilesCost Do Nothing 19.7 $0 Routine Maintenance 17.5$138,633 Preventative Maintenance 22.1$2,074,913 Structural Improvement 40.1$6,011,533 Base Rehabilitation 23.5$7,064,463 Totals: 123.0$15,289,542 Current Backlog Summary* (Feb, 2012) * Paved Roadways only

47 The effects of funding scenarios at $500k and $1.2M over 5 years as well as the planned levels listed below were evaluated. FY $650k FY $850k FY $750k FY $750k FY $750k The analysis did not include parking lot, drainage, or gravel road needs Funding Scenario Comparison Pavement Management in Tolland

48 Future Pavement Condition Projections Pavement Management in Tolland Given the trend of poorer road conditions over the last three years, the planned increase in funding is wise.

49 Development of Annual Road Program Determine effective funding levels System recommends roads of highest benefit to the Town based on: High Traffic Volume Lower Repair Cost Longer Repair Life Expectancy Poorer Road Conditions Engineering judgment is used to adjust the program to reflect coordination with other projects, neighborhood programs, mobilization efficiencies, etc. Process

50 Development of Annual Road Program Focus primarily on most heavily travelled roads until those roads have reached acceptable condition Reserve a portion of budget to address some local residential roads Coordinate work on residential roads within neighborhoods Use full range of pavement treatment options Strategy

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55 February, 2012 Town of Tolland, CT Pavement Management Study Town of Tolland, CT Pavement Management Study Questions and Answers

56 TOLLAND DEBT SCHEDULE THROUGH % change FY 12/13 - $4,642,785(1.62)% FY 13/14 - $4,664,018.46% FY 14/15 -$4,672, % FY 15/16 -$4,480,554(4.12)% FY 16/17 -$4,561, %

57 DEBT SERVICE FOR BUDGET YEAR: $4,642,785 Debt Service Breakdown: 71% 29%

58 DEBT SERVICE FOR BUDGET YEAR: $4,642,785 SCHOOL – 71% 1998 bonds – 92.3% - Birch Grove School and miscellaneous school projects 2002 bonds – 46.2% - THS roof, THS track, Middle School renovations, Parker fascia & THS modulars 2003 bonds (Refunded in 2011) – 51.4% - Birch Grove School addition/Tolland High School 2004 bonds – 68% - Tolland High School 2005 bonds – 96% - Tolland High School 2006 bonds – 94% - Tolland High School 2007 bonds – 56% - Tolland High School 2010 bonds – 67% - Tolland High School 2011 bonds – 22% - TMS floor, TIS HVAC, driveway

59 DEBT SERVICE FOR BUDGET YEAR: $4,642,785 MUNICIPAL – 29% 1998 bonds – 7.7% - Miscellaneous Municipal projects 2002 bonds – 53.8% - Open Space, Senior Center, capital equipment, Cross Farms 2003 bonds (Refunded in 2011) – 48.6% - Open Space, Cross Farms, capital equipment 2004 bonds – 32% - Old Post sewer line, Cross Farms, capital equipment 2005 bonds – 4% - Miscellaneous municipal projects 2006 bonds – 6% - Open Space 2007 bonds – 44% - Open Space

60 DEBT SERVICE FOR BUDGET YEAR: $4,642,785 MUNICIPAL – 29% 2008 bonds – 100% - Open Space and municipal projects 2010 bonds – 33% - Open Space 2011 bonds – 78% - Municipal projects 2011 Geothermal project

61 WHAT IS NOT INCLUDED IN THIS CAPITAL BUDGET ALL FACILITY IMPROVEMENTS Public Facility Construction of a New Library Highway & Parks Facilities Plan for Public Works Buildings Metal Storage Garages/Truck Wash Facility Parks/Facilities Garage Fire & Ambulance Fire Station Upgrades for Station 140 Additional Space and Roof to Station 340 & 440 Fire/Training Complex

62 Budget Schedule: Important Upcoming Dates

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