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Proposal for Revised Timesheet and Status Report Entry Process Process Flow Charts Prepared by Werecat System Consultants www.werecatsystems.com.

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Presentation on theme: "Proposal for Revised Timesheet and Status Report Entry Process Process Flow Charts Prepared by Werecat System Consultants www.werecatsystems.com."— Presentation transcript:

1 Proposal for Revised Timesheet and Status Report Entry Process Process Flow Charts Prepared by Werecat System Consultants

2 Proposal for Revised Timesheet and Status Report Entry Process State Farm processes time input to TimeReporter Consultants input Status Report information to Blackwell On-line Status Report, including exception hours information State Farm generates preliminary hours report Kelli reviews hours on preliminary hours report to Kelli Kelli investigates and resolves any exception hour problems A billable hours problem Kelli contacts State Farm to request Release Code authorized for hours State Farm investigates request State Farm authorizes coding for hours for consultant State Farm issues other instructions regarding hours State Farm generates final hours report Kelli inputs/imports hours into cumulative Weekly spreadsheet Kelli reviews hours on Final report report to Blackwell Chicago Hours are input into Time and Billing system Blackwell Chicago sets up code on Time and Billing system Kelli contacts Blackwell Chicago with authorization information Consultants input their hours to State Farm TimeReporter. to Kelli Sheli generates and reviews status report cumulative report Kelli generates exception hours report A non-billable hours problem Kelli? inputs changes to TimeReporter

3 Proposal for Revised Timesheet and Status Report Entry Process Consultants input their hours by billable, non- billable/Project/Work code/etc. Hours Input are checked. Parameters: Accuracy and approval re: Number of hours Non-billable Billable Coding of hours Billable hours are accurately coded by individual to correct work code/project code/etc. on State Farm system. Non-billable hours are accurately coded for each individual to correct payment category. Billable hours are accurately coded by individual to correct work code/project code/etc. on Blackwell system. Data used by State Farm.(?) Transmitted to Blackwell via weekly report. Data used by Blackwell to generate payment to and maintain benefit records for consultants. Data used by Blackwell to generate invoice to State Farm.

4 Proposal for Revised Timesheet and Status Report Entry Process A side-by-side comparison of the flow chart of the old, existing process and the newly proposed process clearly illustrates a much more streamlined efficiency.

5 Proposal for Revised Timesheet and Status Report Entry Process This extremely high level of possible process improvement is TYPICAL and directly correlates to accuracy, efficiency and employee satisfaction.

6 Proposal for Revised Timesheet and Status Report Entry Process

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9 No one wants to waste their time.

10 Proposal for Revised Timesheet and Status Report Entry Process Return to Website


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