1. SSVF Program Launch: Establishing Services in Compliance with Goals and Regulations HMIS: Data Collection and Using Data for Program Monitoring and Decision Making

2. What is HMIS? A Homeless Management Information System (HMIS) is a community-based software application that collects and reports on client- level information about the characteristics and needs of people who are served by programs intended to prevent and end homelessness Measures program effectiveness Measures patterns of service use Produces unduplicated count of homeless 2

3. SSVF & HMIS SSVF Requirements: –Participate in your local HMIS –Required to export HMIS data monthly and upload into VA Repository If local requirements conflict with SSVF program requirements, contact your regional coordinator to seek technical assistance 3

4. Roles & Responsibilities 1)Grantee Compliance: HMIS participation; data quality, governance, privacy, and security standards, CoC Participation: system planning, HIC, PIT 2)HMIS System Administrator 3)Software Solutions Provider / Vendor 4)Continuum of Care (CoC) 4

5. Grantee Monthly Upload Process HMIS Software HMIS User #2 HMIS User #1 HMIS User #3 5 STEP 1: HMIS Users Enter Data into HMIS STEP 2: HMIS Administrator OR Grantee Exports Data in CSV or XML format monthly STEP 3: Grantee Uploads into VA Repository

6. Multiple HMIS implementations **REVISED GUIDANCE!** If your program operates within the jurisdictions of multiple HMIS implementations; you can now select a single HMIS for purposes of data collection and reporting. In the future, after revised HMIS data standards are effective, SSVF enrollments will be tied to a CoC code so HUD and VA will be able to disaggregate SSVF data by affiliated CoC. 6

7. Where to begin: Set-up Steps Step 1: Learn About HMIS Step 2: Initiate Contact with HMIS Lead and CoC Chair Step 3: HMIS Enrollment Step 4: Implement HMIS within your SSVF program Step 5: Creating Data Quality Standards Step 6: Upload Data to Repository 7

8. Key SSVF HMIS Resources SSVF Knowledge University : –HMIS Training Curriculum includes: Data Collection templates HMIS Set-up Checklist Repository User Notes Data Upload Criteria Data Quality Standards and Sample Plan HMIS Privacy & Security Requirements, Sample Forms CoC Integration & Planning HUD Homelessness Resource Exchange CoC contact information 8

9. Finally… Who to contact with HMIS questions? –Regional Coordinator! If it’s a very technical issue, they will refer you to the SSVF HMIS technical assistance providers (Molly, Kelli, Jeff, Matt) Questions? Activity time! 9