Presentation is loading. Please wait.

Presentation is loading. Please wait.

Flints, Clubs and Spear Points: Tools for Running a Senate Dianna Chiabotti, Napa Valley College Lesley Kawaguchi, Santa Monica College Phillip Maynard,

Similar presentations


Presentation on theme: "Flints, Clubs and Spear Points: Tools for Running a Senate Dianna Chiabotti, Napa Valley College Lesley Kawaguchi, Santa Monica College Phillip Maynard,"— Presentation transcript:

1 Flints, Clubs and Spear Points: Tools for Running a Senate Dianna Chiabotti, Napa Valley College Lesley Kawaguchi, Santa Monica College Phillip Maynard, Mt. San Antonio College

2 Leadership Institute 2008

3

4

5

6 So, you’re a senate president Where do you start?Where do you start? How do you “spark” faculty interest in what you want and need to do?How do you “spark” faculty interest in what you want and need to do?

7 KEEP THE FACULTY INFORMED Create a Website for your Local SenateCreate a Website for your Local Senate Use Campus Use Campus Create a Senate Logo and LetterheadCreate a Senate Logo and Letterhead Publish a NewsletterPublish a Newsletter Develop a Senate Events CalendarDevelop a Senate Events Calendar Write a Column for the Campus NewspaperWrite a Column for the Campus Newspaper Maintain Senate Bulletin Boards – Electronic and PhysicalMaintain Senate Bulletin Boards – Electronic and Physical Develop a Governance HandbookDevelop a Governance Handbook

8 SOLICIT FACULTY INPUT Meet Personally with the FacultyMeet Personally with the Faculty Be a good listener for OpinionsBe a good listener for Opinions Conduct Faculty Opinion PollsConduct Faculty Opinion Polls Provide an Orientation for New FacultyProvide an Orientation for New Faculty Create a Faculty Governance Flex ActivityCreate a Faculty Governance Flex Activity Hold a RetreatHold a Retreat Announce Committee OpportunitiesAnnounce Committee Opportunities Invite State Academic Senate Representatives to Speak to FacultyInvite State Academic Senate Representatives to Speak to Faculty Take Faculty to ASCCC Sessions and Leadership TrainingTake Faculty to ASCCC Sessions and Leadership Training

9 REWARD AND NURTURE FACULTY PARTICIPATION Develop Professional Recognition of FacultyDevelop Professional Recognition of Faculty Give Credit Where Credit is DueGive Credit Where Credit is Due Make Senate Involvement an Evaluation CriterionMake Senate Involvement an Evaluation Criterion Discuss Governance Participation in the Hiring InterviewDiscuss Governance Participation in the Hiring Interview Sponsor a Breakfast, Lunch or Coffee HourSponsor a Breakfast, Lunch or Coffee Hour Provide Incentives for ParticipationProvide Incentives for Participation

10 Skeletal Starts!!

11 Club Beating Not always handed over an organized structureNot always handed over an organized structure Beating a ‘dead’ dinosaur will not revive itBeating a ‘dead’ dinosaur will not revive it You must develop your own system (and hopefully one that you can pass on)You must develop your own system (and hopefully one that you can pass on)

12 Read Read Read Find and know your local Senate BylawsFind and know your local Senate Bylaws What questions do you have about them?What questions do you have about them? What are some college policies relative to Senate function (i.e. Hiring Policy, Ethics Policy, tenure Policy, Eval Policy…..)What are some college policies relative to Senate function (i.e. Hiring Policy, Ethics Policy, tenure Policy, Eval Policy…..) Carry them with you or have them easily accessibleCarry them with you or have them easily accessible

13

14 Simplify Repetitive Tasks Who determines the agendas for the Senate meetings??Who determines the agendas for the Senate meetings?? Have a standard format for your Executive and Business Meeting Agendas ( see sample agenda handout)Have a standard format for your Executive and Business Meeting Agendas ( see sample agenda handout) Calendar the meetings for the yearCalendar the meetings for the year Calendar the deadline for publishing the agendaCalendar the deadline for publishing the agenda Calendar deadline for submitting agenda itemsCalendar deadline for submitting agenda items

15 Senate President as Liaison Senate Presidents, either explicitly or implicitly, must develop, continue, and nurture relationships with Administration, Classified, and Union GroupsSenate Presidents, either explicitly or implicitly, must develop, continue, and nurture relationships with Administration, Classified, and Union Groups

16 Remember: Administrator, Classified and the Association are in this with us.Administrator, Classified and the Association are in this with us. They must look at all the issues from their lens.They must look at all the issues from their lens. It is our responsibility to help them understand the Senate perspectiveIt is our responsibility to help them understand the Senate perspective Set up weekly or twice monthly meetings with the VPI and/or President and with the Association PresidentSet up weekly or twice monthly meetings with the VPI and/or President and with the Association President Really hear their viewReally hear their view Honor deadlines; send reminders to othersHonor deadlines; send reminders to others Keep accurate notes of meetingsKeep accurate notes of meetings Try to never use the club, except in emergencies (hopefully along side other groups on campus)Try to never use the club, except in emergencies (hopefully along side other groups on campus)

17 Autographs Senate Presidents are required to sign many documentsSenate Presidents are required to sign many documents –Perkins Funding (CTE) applications; Equity Reports; Curriculum documents…. –Many many people want your signature –ALWAYS ask what it is and where it is going –Ask yourself should this go to the Senate body first –A last minute ‘emergency’ signature should not force you into a signature –Check with the previous Senate President, others… –You can always say ‘no’, or wait if unsure

18

19

20 Brown Act The KeyThe Key –Commitment to openness and transparency –Commitment to public access to information (not mere compliance with the law)

21 What does the Brown Act cover? The Brown Act applies to meetings of all legislative bodies (GC 54952), including:The Brown Act applies to meetings of all legislative bodies (GC 54952), including: –The Board of Trustees –Any subcommittee or task force created by the Board with a majority of Board members serving on the group –Any subcommittee or task force created by the Board which has defined, ongoing charge (either decision-making or advisory) OR has a regular meeting schedule set by the Board, regardless of Board membership

22 What does the Brown Act cover? A meeting of a legislative body (GC ) occurs whenever a majority of members gather to discuss business with their charge.A meeting of a legislative body (GC ) occurs whenever a majority of members gather to discuss business with their charge. A majority can meet at the following provided they do not discuss any business within their charge among themselves:A majority can meet at the following provided they do not discuss any business within their charge among themselves: –Attendance at a conference –An open meeting of some other group to address local issues –Social gatherings

23 Does the Brown Act apply to local academic senates? Most definitelyMost definitely

24 How does it apply to local senates (as well as your local board)? AgendasAgendas –Include time and place –Mail agenda one week before meeting –Post agenda 72 hours before meeting –Special meetings require 24 hour notice and are limited to agenda items –Senates do not call emergency meetings (which do not require 24 hour notice) –Allow for public comments before or during discussion of agenda items –Include all action items on the agenda, with a brief description

25 Agendas Use resolution format for action itemsUse resolution format for action items Need a first reading at a meeting before action is taken at the subsequent meetingNeed a first reading at a meeting before action is taken at the subsequent meeting

26 Meetings All meetings are openAll meetings are open Closed sessions are for litigation (e.g., senate is or will be sued), personnel matters (e.g. evaluation of a senate employee), or negotiating with a bargaining agent (which senate does not do)Closed sessions are for litigation (e.g., senate is or will be sued), personnel matters (e.g. evaluation of a senate employee), or negotiating with a bargaining agent (which senate does not do) All votes are open; no secret ballotsAll votes are open; no secret ballots

27 Meetings Action can only be taken on items on the agendaAction can only be taken on items on the agenda –Exception: Action may be taken on non-agenda item IF need for immediate action is found after the agenda is postedneed for immediate action is found after the agenda is posted a vote of two-thirds of members present if more than two-thirds of the total membership are present, or a unanimous vote if less than two-thirds of the total membership is presenta vote of two-thirds of members present if more than two-thirds of the total membership are present, or a unanimous vote if less than two-thirds of the total membership is present

28 Meetings Members may respond to public comments but cannot take actionMembers may respond to public comments but cannot take action All items distributed before or during meetings must be available to the public at the meeting (reasonable fees may be charged for duplication)All items distributed before or during meetings must be available to the public at the meeting (reasonable fees may be charged for duplication) –Exception: Items under Title 1 Sections , 6254, or

29 Meetings Be careful of what you distribute at meetings – they are now public documentsBe careful of what you distribute at meetings – they are now public documents Set time limits for discussion, especially public commentsSet time limits for discussion, especially public comments Use public comments section of the agenda for items not on the agendaUse public comments section of the agenda for items not on the agenda Keep discussion within the scope of the agenda itemKeep discussion within the scope of the agenda item Bring extra copies of documentsBring extra copies of documents If others bring items to distribute, offer to send copies later to those requesting them in writingIf others bring items to distribute, offer to send copies later to those requesting them in writing

30 Bagley-Keene Brown Act governs meeting access for local public bodiesBrown Act governs meeting access for local public bodies Bagley-Keene codifies similar conditions for access to public meetings for state agenciesBagley-Keene codifies similar conditions for access to public meetings for state agencies Senates are not covered by Bagley-Keene (they are not state agencies)Senates are not covered by Bagley-Keene (they are not state agencies)

31 Enforcement Demand to cure or correctDemand to cure or correct Threat to sueThreat to sue LawsuitLawsuit Remember: A commitment to openness and transparency Remember: A commitment to openness and transparency

32 Robert’s Rules of Order Local senates adopt and incorporate those elements that help facilitate debate and the flow of meetingsLocal senates adopt and incorporate those elements that help facilitate debate and the flow of meetings Important regarding motions and taking actionImportant regarding motions and taking action Consider having a senate parliamentarianConsider having a senate parliamentarian Check your local senate constitution and by-laws for established processesCheck your local senate constitution and by-laws for established processes

33 Importance to debates Understanding motions:Understanding motions: –How to close debate –How to limit or extend debate –How to refer to committee –How to modify wording of a motion –How to suspend rules –How to divide motion –How to table – and how to move from the table

34 Good luck!


Download ppt "Flints, Clubs and Spear Points: Tools for Running a Senate Dianna Chiabotti, Napa Valley College Lesley Kawaguchi, Santa Monica College Phillip Maynard,"

Similar presentations


Ads by Google