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D OCUMENTATION IN YOUR 3 RD YEAR AND BEYOND Summer Quarter 2011 Amanda Kocoloski and Whitney Crye.

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Presentation on theme: "D OCUMENTATION IN YOUR 3 RD YEAR AND BEYOND Summer Quarter 2011 Amanda Kocoloski and Whitney Crye."— Presentation transcript:

1 D OCUMENTATION IN YOUR 3 RD YEAR AND BEYOND Summer Quarter 2011 Amanda Kocoloski and Whitney Crye

2 O VERVIEW General principles of documentation Types of Notes, the case of Sarah Bell Admit Note Pre-Op Note Procedure Note Operative Report Post-Op Note Progress Note Discharge Summary L&D Admit Note Labor Note Medication Prescriptions Assignment: Admission Orders

3 I NTRODUCTION TO HOSPITAL CHARTING Everything must be recorded somewhere!!! When starting a new rotation become familiar with the chart ASAP Paper vs. EMR Always: Date, time, and sign with rank

4 S AMPLE PATIENT : S ARAH B ELL Sarah is a 35 y/o f presenting to your office (outpatient) with a bulge in her groin. What do you want to know? Which aspects of the exam will you perform? What is your assessment? What is your plan?

5 O UTPATIENT N OTE S: Pt is a 35 yo f presenting with a “bulge” in her groin x 2 months. It used to go away when she lays down but recently it remains even when supine. She admits to some discomfort and within the last day little abdominal pain that comes and goes. Last bowel movement 2 days ago. No nausea or vomiting. O: VS: T: 99.1 BP: 120/65 P: 90 R: 14 pain: 4/10 CV: S1 S2 no murmurs, no gallops Lungs: clear bilaterally, no wheezes, rhonchi, rales Abdomen: soft, irreducible mass in right groin below inguinal ligament appreciated, no erythema, mild pain with palpation. Flat, bowel sounds present, no rebound, no guarding, GU: no labial masses LE: warm no skin discoloration, +2/4 patellar and Achilles DTRs bilaterally, pulses palpable, A/P: 35 yo f with femoral hernia. Plan:1. admit to hospital 2. consult surgery

6 S ARAH GOES TO THE HOSPITAL Sarah presents to the ER after her doctor calls ahead. You are sent to admit her to the floor. What do you need to know? What kind of exam will you do? What is your assessment? What is your plan?

7 A DMISSION N OTE /H ISTORY & P HYSICAL CC : Pt is a 35 yo f presenting with a “bulge” in her groin HxCC: duration 2 months. It used to go away when she laid down but recently it remains even when supine. She admits to some discomfort and within the last day a little sharp abdominal pain that comes and goes. Dull pain in groin 4/10. Last bowel movement 2 days ago. Motrin seems to help with the pain, coughing makes it worse. No nausea or vomiting. Ibuprofen was given in the ER which helped. PMH : HTN PSH: none Meds : HCTZ Allergies : NKDA SHx: non-smoker, no alcohol, no illicit drug use; LPN by profession, married, 2 children FHx: Mom alive, HTN; Dad deceased at 46 of MI with hx of HTN ROS: General: Skin: HEENT: Chest: Abdomen: GU: Extremities: Neurologic: Hematologic: Psychiatric: Endocrine: PE: VS General: Skin HEENT: CV: Lungs: GI: GU: Extremity: Neurologic: Labs/Imaging: pelvic CT showed a femoral hernia of the right groin. No labs ordered as this time. Assessment: 1. Femoral hernia. 2. HTN- controlled Plan Admission Orders

8 S ARAH P REPS FOR THE OR Sarah is admitted. She is scheduled to have surgery the next day. What lab values do you need? What else needs to be documented before surgery?

9 S URGERY P RE -O P N OTE Pre-op Dx : femoral hernia Procedure planned : Lotheissen-McVay femoral hernia repair Labs : CBC, Chem 7, PT/PTT, UA CXR: deferred EKG: normal 3 months ago Blood: type/screen, type/cross Orders: 1.NPO 2. Antibiotics 3. skin prep Permission: Informed consent signed/on chart

10 S ARAH IN THE OR Sarah goes into the OR and has a simple herniotomy. Luckily the small bowel that is trapped in the hernia is still healthy. Mesh is placed at the hernia site. What info should be documented?

11 P ROCEDURE /O P N OTES Procedure / Indication: Lotheissen McVay for femoral hernia Permission I explained the risk/benefits and alternatives to the patient. The patient voiced understanding. Consent form signed placed on chart. Physician / Assistants: Dr. Lotheissen DO, A. Kocoloski MSIV Estimated Blood Loss (EBL): 2mL Description Area prepped and draped in sterile fashion, Epidural anesthesia administered with Bupivicaine 0.5%. The abdominal wall was cut and the transversalis facia divided. The hernial sac was identified and small bowel was present in the canal. The bowel was healthy and removed from the hernial sac. Coopers ligament identified. Ethicon prolene mesh was placed over region. Sutures placed. Complications: none Disposition Pt a/o, resting, breathing quietly, extremities neurovascularly intact. Incision clean, dry, intact. In stable condition.

12 S URGERY P OST -O P N OTE Pre-op diagnosis : femoral hernia Post-op diagnosis : femoral hernia Procedure: Lotheissen McVay femoral hernia repair Surgeons: Dr. Lotheissen, A. Kocoloski MSIV Findings: femoral hernia at right groin region with healthy bowel in the hernial canal Fluids: 1000mL lactated ringers Anesthesia: epidural Estimated Blood Loss: 2 mL Drains: none Specimens: none Complications: none Condition/ Disposition : stable

13 S ARAH RECOVERS Sarah is now post op and resting. You arrive at 5 am to do your pre-rounds. What do you want to know? What exam do you want to do? How will your assessment be different?

14 H OSPITAL PROGRESS N OTE Brief note concerning past 24 hours S: Pt did well overnight. Pain controlled with Vicodin. Passed gas, no bowel movement. O: VS most recent; Exam: CV, Lungs, Abdomen, GU, Extremity; Incision: clean, dry and intact. Osteopathic: bogginess at right thigh, increased tissue tension of right gluteal muscles. Recent labs. A/P: Pt is a 35 yo f pod#1 s/p right femoral hernia repair and right lower extremity somatic dysfunction. Will continue Vicodin for pain management. Advance diet and ambulation as tolerated. Continue to monitor I/O. Performed pedal pump and strain counter strain of both lower extremities, pt tolerated well.

15 D ISCHARGE N OTE Admission/Discharge Dates : 7/2/11-7/5/11 Admission/Discharge Dx: Femoral hernia Service: Surgery, Dr. Lotheissen Referring Physician: Dr. Rhemy PCP Consult: any physicians, service, dates Procedures: date of surgery/procedure and type Hx, PE: pertinent admission H&P and lab tests Course: summary of treatment and progress Discharge Condition: good, stable, fair, etc. Medications: discharge meds, dose, refills Instructions: restrictions, diet, care, symptoms to be aware of Follow-up: appointment and emergency contact number

16 P RACTICE !!! Progress Note Mr. Robert Sacamano So, who wants to send Mr. Sacamano home? Anything he’ll need to complete treatment?

17 OB P ROGRESS N OTES

18 L&D A DMIT N OTE S: This ___year old female, wks, G P, EDD based on (dates or US at ___wks) presents to L&D for (labor ctx, bleeding, induction, c-section, PROM). Document if the patient feels FM, ROM, feels ctx, bloody show. Last US? _______any complications during pregnancy. (High BP, HA, change of vision, N/V, change of mental status) Blood type, Rubella, Group B strep GYN Hx: age of menarche x interval btw periods x how long periods last (13x28x4); hx of STI, abnl pap OB Hx: G_T_P_A_L_ List any complications with previous pregnancies/deliveries PMH: PSH: Meds: Allergies: FMH: (congenital anomalies, blood problems, birth defects in both mom and dad) SHx: is father involved, good support? O: PE: includes-VS. HEENT, Neuro, Heart, Lungs, Abdomen (BS, Gravid, Fundal height), Ext SVE: cm / effacement / stage Toco: FHT’s: Assessment: ___ yo, G_P__, ___ weeks Plan: Continue monitoring during induction with Pit at ____mu.

19 L ABOR P ROGRESS N OTE S: Pt resting comfortably and notes increased frequency and strength of ctx. O: BP P Any new observations as to the patients states FHT: SVE___/___/____ Toco: q____min or irregular, doublets or triplets Pit___mu A/P: ___yo G__P__at ___wks Continue labor and increasing Pit per protocol, anticipate SVD

20 D ELIVERY N OTE : V AGINAL D ELIVERY Type : SVD Procedure : vacuum-assisted, forceps, episiotomy, laceration repair Attending/Assist: Anesthesia: type and person Findings: Time of delivery, viable infant m/f, in ___position. ____Nuchal Cord, infant weight, APGAR__&__. ___degree laceration repaired with____. __vessel cord and segment collected. Placenta delivered (spontaneous, manual) intact. EBL: Complications : If present, list (thick meconium, nuchal cord, shoulder dystocia) Condition :

21 D ELIVERY N OTE : C-S ECTION Pre-operative Diagnosis : 38 week pregnancy, G1P0 Post-operative Diagnosis : 38 wk, G1P1 Procedure : Primary C-section Surgeon & Assistant : Dr. Will; Assist Student Dr Anesthesia : (General, epidural, spinal, etc.) Estimated Blood Loss : 500mL Findings : Include position (especially if breech), gender of infant, weight, APGAR scores, normal uterus, tubes & ovaries or describe if other than normal Complications : if any or “none” Condition : e.g. patient tolerated procedure well, transferred to recovery room in stable condition

22 P OST -P ARTUM N OTE PPD#__ or POD#__ Subjective : Condition of patient : Patient resting comfortably in bed Pain : Pain well-controlled, PQRST Lochia: minimal, moderate, or heavy (greater than or less than a period) Breast or Bottle feeding Tolerating diet & liquids well Ambulating with or without assistance SOB, CP, Flatus, BM, Urinating, LE pain or swelling Ask about birth control options Objective: VS Rh & Rubella status Heart : Lungs : Abdomen : Bowel sounds present, if c/s dressing dry or dressing removed and incision healing well. Note any JP drainage. Fundal height, consistency, distension, tender Urine output: voiding without difficulty, is Foley in place, urine clear Extremities : swelling, signs of DVT- size or color discrepancy, Homan’s sign Labs: pre  post (note if pending) Assessment/Plan: yo f, G1P1, PPD #1 s/p SVD 1 st degree laceration, progressing well, pain well- controlled with Tylenol— encourage ambulation, prescribe birth control, consult lactation specialist to address patient’s concerns, stool softener

23 A DMISSION O RDERS : ADCA VAN DIMLS A dmit to service of… D iagnosis C ondition A llergies V ital Signs A ctivity N ursing D iet I V orders M edications L abs S pecial

24 A DMIT Attending Physicians Name Unit/Floor:  Medical  Surgery  Medical ICU  Surgical ICU  If the family physician is not the same as the attending, you can notify the family doctor as a courtesy. Admit: Dr. Duerfedlt, Medical Floor Notify: Dr. D.O. of patients admission

25 D IAGNOSIS List both the diagnosis that caused the patient to be admitted (primary) and any other diagnosis(es) that the patient currently carries Diagnosis: Pneumonia Secondary Diagnoses: Hypertension, DM Type 2

26 C ONDITION General condition of patient at time of admission Stable Guarded Critical Code Status Condition: Stable Code Status: Full Code

27 A LLERGIES Medication, food or environmental allergies Be sure to state the reaction if known Allergies: Penicillin; anaphylaxis

28 V ITALS Frequency: How often do you want this patient’s vitals checked Is the patient’s condition one which you may expect a change over a short period of time? Parameters When should the doctor be called Vitals: q shift (every 8 hours) Notify H/O if BP 160/110; Pulse >110 or 101.5; UOP 2hours; RR>30 *H/O = house officer

29 A CTIVITY Restrictions on patients activity Bed rest Bedside commode Up Ad Lib Bathroom privileges Ambulation Up in chair Up with nurse assistance Fall precautions Seizure precautions Isolation Activity: Bathroom privileges, Fall Precautions

30 N URSING Any special functions that the nurse must carry out and frequency if applicable  I/O’s  Oxygen (some docs put this other places too)  Pulse oximeter  Accu checks  Drain and/or catheter instructions  Incentive spirometry  Wound care  Stool guaiac Nursing: O 2 2L via NC titrated to maintain sats at or above 95% Continuous pulse oximetry Accuchecks AC and HS Incentive spirometry q 2 hrs while awake

31 D IET State any dietary restrictions NPO (nothing per oral) Ice chips only Clear fluid only Soft Full Thickened liquids 2200 calorie ADA Cardiac Low sodium Low residue Regular diet Diet: 1800 ADA diet

32 IV *T HIS SECTION IS RESERVED FOR IV FLUID ADMINISTRATION, NOT FOR IV MEDICATIONS * If ordering IV fluids, state  Type of fluid (Normal Saline, Lactated ringer etc)  Additives (KCL, MG)  Rate in ml/hr at which fluid should be run  Endpoint for infusion Maintenance fluids Rehydration Heplock KVO None IV: 0.9 NS KVO

33 M EDICATION List medication specific to patients primary diagnosis List other meds that patient is currently taking that you want continued throughout admission List PRN medications (i.e. pain, fever) Include dose, mode of administration Can vary the dosage or the dosing interval, not both Be sure to include insulin orders here for patients getting Accuchecks

34 E XAMPLE : M EDICATION Levaquin IV 650mg q day Tylenol 500 mg PO q 4-6 hr prn HA or fever greater than 101 Ambien 10 mg hs prn insomnia Sliding scale coverage of accuchecks using low-dose algorithm Duo-neb treatments q2hr prn SOB or wheeze Duo-neb tx q 6hours Mucinex 600mg PO Q 6hrs Lisinopril 10 mg PO Q day

35 L ABS List labs to be done and state when labs should take place Do you want the labs done now or in the morning? Remember admission orders are in place until the attending physician takes over patient care and changes orders. Think of what labs the attending will want to see when he or she evaluates the patient. Blood culture: now Sputum culture: now CBC, chem 7: in am

36 S PECIAL Are there any special orders Ancillary services Radiology Consults Special preps Respiratory therapy to follow

37 A DMISSION O RDERS Admit to: Dr. D on med-surg floor Dx: pneumonia Secondary Diagnoses: HTN, DM type 2 Condition: stable Allergies: Penicillin- anaphylaxis. Vitals: q shift (every 8 hours) If temp is greater than 100.5° call attending Activity: Bathroom privileges, fall precautions Nursing: O 2 2L via NC titrated to maintain sats at or above 95%. Continuous pulse oximetry. Accuchecks AC and HS. Incentive spirometry q 2hrs while awake.

38 A DMISSION O RDERS Diet : 1800 ADA IV: 0.9 normal saline to KVO Labs Blood culture: now Sputum culture: now CBC, chem 7: in am Special: Respiratory therapy to follow Medications Levaquin IV 650mg qd Tylenol 500mg PO q 4-6 hr prn HA or fever greater than 101 Ambien 10 mg hs prn insomnia Sliding scale coverage of accuchecks using low-dose algorithm Duo-neb treatments q2hr prn SOB or wheeze Duo-neb tx q 6hours Mucinex 600mg PO Q 6hrs Lisinopril 10 mg PO Q day

39 N OTE -W RITING R ESOURCES Maxwell Quick Medical Reference A must-have!! Only $7.95!! Pocket Medicine: The Massachusetts General Hospital Handbook of Internal Medicine (Pocket Notebook)’ 250 Mistakes 3 rd year medical students make Clinician’s Pocket Reference (Scut Monkey) Medfools also has some sample personal statements


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