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Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 1 INNOVATIVE CONTENT ACCESS Academic Case Studies:

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Presentation on theme: "Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 1 INNOVATIVE CONTENT ACCESS Academic Case Studies:"— Presentation transcript:

1 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 1 INNOVATIVE CONTENT ACCESS Academic Case Studies: The Wake Forest University School of Medicine School of Medicine Experience Experience

2 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 2 INNOVATIVE CONTENT ACCESS Molly Barnett, Associate Director for Technical Services David Stewart, Associate Director for Public Services

3 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 3 INTRODUCTION  The Wake Forest University School of Medicine Experience NeedNeed Inadequacy of existing toolsInadequacy of existing tools Budget limitationsBudget limitations Availability of knowledgeable staffAvailability of knowledgeable staff

4 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 4 INTRODUCTION  Electronic Journals Management – Needed a system to manage rapidly growing electronic journal collection.  Electronic Textbooks – Needed a way to manage and market electronic texts.  Faculty Publications – Existing system too cumbersome and complicated.

5 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 5 Electronic Journals Management  How did it all start? Accelerating pace of electronic journal subscriptionsAccelerating pace of electronic journal subscriptions No organized way to keep up with dataNo organized way to keep up with data

6 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 6 Electronic Journals Growth Year Total Subscriptions Total Electronic Electronic to Total 1997/ % 1998/ % 1999/ % 2000/ % 2001/ % 2002/ % 2003/ %

7 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 7 Electronic Journals Management Why did we need help? Inability of Integrated Library Management System to provide:Inability of Integrated Library Management System to provide:  Rapid updating  Public searching  Customized reports

8 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 8 Electronic Journals Management  Microsoft Access Database Fields TitleTitle PublisherPublisher URLURL Holdings InformationHoldings Information GatewayGateway InstructionsInstructions TypeType (uses dropdown lists for many fields to reduce errors)

9 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 9 Electronic Journals Management  Types defined (used for statistical reports) CW-print – freeCW-print – free Electronic only – freeElectronic only – free CW-print - $$CW-print - $$ Electronic only - $$Electronic only - $$

10 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 10 Electronic Journals Management

11 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 11 Electronic Journals Management  Fields Added Later Print ISSNPrint ISSN Category (NLM Subject Headings)Category (NLM Subject Headings) Administrative informationAdministrative information Modifications, with date modifiedModifications, with date modified

12 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 12 Electronic Journals Management

13 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 13

14 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 14 Electronic Journals Management  Modifications to Records URL changeURL change Title changeTitle change Publisher changePublisher change Type changeType change Gateway changeGateway change

15 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 15 Electronic Journals Management  Reports of Modifications Cataloger – add/modify catalog holdingsCataloger – add/modify catalog holdings Serials Assistant – add/modify Serhold holdingsSerials Assistant – add/modify Serhold holdings Reference Librarian – add/modify PubMed LinkoutReference Librarian – add/modify PubMed Linkout LAN Administrator – add/modify proxy server URLsLAN Administrator – add/modify proxy server URLs

16 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 16 Electronic Journals Management  Other Applications Produce report for load into University Library Serials SolutionsProduce report for load into University Library Serials Solutions Use as a framework for statistical reportsUse as a framework for statistical reports Upload holdings into Link ResolverUpload holdings into Link Resolver Track license agreement informationTrack license agreement information

17 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 17 Electronic Journals Management  E Journals Database E Journals Database E Journals Database  Table of Contents Table of Contents Table of Contents

18 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 18 Electronic Textbooks Management  History Scientific American Medicine Scientific American Medicine 1997 – Harrison’s Online1997 – Harrison’s Online 1999 – – 2000 – MDConsult2000 – MDConsult 2001 – StatREF!2001 – StatREF! AccessLange AccessLange

19 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 19 Electronic Textbooks Database  Unique Fields Gateway ImageGateway Image Cover ImageCover Image

20 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 20 Electronic Textbooks Database

21 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 21 Electronic Textbooks Database

22 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 22 Electronic Textbooks Database

23 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 23 Electronic Textbooks Database  E Textbooks Database E Textbooks Database E Textbooks Database

24 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 24 Electronic Textbooks Management

25 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 25 Electronic Textbooks Management

26 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 26 Faculty Publications Database  History The Faculty Information Bulletin (FIB) was first published by the Dean’s office providing a monthly listing of published articles, presentations, elected & selected items, and grants awarded 1980s –The Library created a faculty publications database for the purpose of providing statistical information and a list of citations for the Dean’s Annual Report

27 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 27 Faculty Publications Database  History (continued) 1991 – Faculty Pubs moved to Cuadra Star 1995 –The FIB went electronic and ceased its paper version; online version became the “Faculty Publications” Web page on the Library’s Web site

28 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 28 Faculty Publications Database  History (continued) 1996 – Faculty Publications staff began to word- process the FP appendix to the Dean’s Annual Report, providing formatted, print-ready files rather than just a list of citations 1996 – Faculty Publications staff began to word- process the FP appendix to the Dean’s Annual Report, providing formatted, print-ready files rather than just a list of citations 2001 – Faculty Publications database was migrated to Microsoft Access 2001 – Faculty Publications database was migrated to Microsoft Access

29 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 29 Faculty Publications Database  Cuadra Star Access issuesAccess issues  telnet to Unix server  login  FTP results Training issuesTraining issues  hire special trainer  too complex

30 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 30 Faculty Publications Database  Microsoft Access Advantages easier access when loaded on our internal Windows servereasier access when loaded on our internal Windows server easier to make Web interface changeseasier to make Web interface changes reports are much easier to createreports are much easier to create reports look betterreports look better better tools available for exporting and importing databetter tools available for exporting and importing data

31 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 31 Faculty Publications Database  Microsoft Access Disadvantages Doesn’t work well with really large databasesDoesn’t work well with really large databases

32 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 32 Faculty Publications Database  Reports Dean’s Annual ReportDean’s Annual Report General Clinical Research Center (GCRC)General Clinical Research Center (GCRC) DepartmentalDepartmental IndividualIndividual

33 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 33 Faculty Publications Database  Reports Dean’s Annual ReportDean’s Annual Report  citations of faculty publications by type (books; chapters; journal articles, etc.)by type (books; chapters; journal articles, etc.) alphabetically by department and sectionalphabetically by department and section alphabetically by author’s last namealphabetically by author’s last name

34 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 34 DEAN’S ANNUAL REPORT

35 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 35 Faculty Publications Database  Reports Dean’s Annual ReportDean’s Annual Report  Statistics (in pdf): “Comparison of Totals by Publication Type” “Comparison of Totals by Publication Type” (current vs. previous fiscal year) (current vs. previous fiscal year) “Medical School Publications by Department” “Medical School Publications by Department”

36 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 36 DEAN’S ANNUAL REPORT

37 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 37 Faculty Publications Database  Reports GCRC (General Clinical Research Center) publications by GCRC investigators from many departmentsGCRC (General Clinical Research Center) publications by GCRC investigators from many departments Other FP Reports departments/multidepartmentalOther FP Reports departments/multidepartmental individual faculty, graduate students, residents, fellows, etc.

38 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 38 Faculty Publications Database  Faculty Publications Faculty Publications Faculty Publications

39 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 39 Faculty Publications Database

40 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 40 Faculty Publications Database

41 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 41

42 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 42 Faculty Publications Database

43 Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine Experience 43 Future


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