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UDTime Misc. Wage and UG Students Employees paid by the hour 1 © 2013 University of Delaware Summer 2013.

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Presentation on theme: "UDTime Misc. Wage and UG Students Employees paid by the hour 1 © 2013 University of Delaware Summer 2013."— Presentation transcript:

1 UDTime Misc. Wage and UG Students Employees paid by the hour 1 © 2013 University of Delaware Summer 2013

2 Welcome to UDTime a new online system It will accurately capture and calculate earned time off It will record time at work for those who already clock-in or enter time

3 Contents UDTime – Impact on UD Employee Groups………………………4 UDTime Employee Group Chart…………………………..….……….5 Why UDTime…………………………………………………………..….……6 Clocking in and out of UDTime…………………………………….….. 8 Multiple assignments ……………………………………………………..11 Viewing timesheet………………………………………………………..…14 Checking hours…………………………………………………..…….……..15 Other helpful information on timesheet…………………… Home Page – UDTime Dashboard…………………………………….17 Exceptions tab………………………………………………………………...18 Results tab……………………………………………………………………….19 Work Study tab..………………………………………………………………20 Alternative if no computer is available..…….……………………..21 3

4 UDTime will impact: Academic faculty - very limited interaction Fiscal faculty – limited interaction All benefited staff – limited interaction Undergraduate student employees – full interaction Miscellaneous wage employees – full interaction AFSCME employees – full interaction Supervisors/timekeepers of AFSCME, misc. wage and student employees – full interaction 4

5 UDTime by Employee Group: 5

6 Why UDTime? All benefited employees - vacation, sick time and comp time – Time off balances will be current and online – Centralizing time off usage and balances Hourly employees – Replacing 20-year old system – Time worked recorded accurately and paid correctly – All bi-weekly pay will be on same pay cycle and use the same system No more TRFs, Excel spreadsheets, or Scheer time & attendance 6

7 Training Agenda Misc. Wage/UG Student employees (15 minutes) – Clocking-in/out – Multiple Assignments – Viewing timesheets – Alternative when a computer is unavailable 7

8 Clocking in and out of UDTime 8 Misc. Wage and Students Make this a Favorite

9 Clocking IN to UDTime 9 Misc. Wage and Students 4 4 4a 4 4 Start of work: Click In Click Logout to leave UDTime NOTE: System will log you out automatically after 30 seconds of inactivity. Start of work: Click In Click Logout to leave UDTime NOTE: System will log you out automatically after 30 seconds of inactivity. 06/25/ :13:00 pm

10 Clocking OUT of UDTime 10 Misc. Wage and Students 5 5 5a 5 5 End of work: Log-in to UDTime Click Out Click Logout to leave UDTime End of work: Log-in to UDTime Click Out Click Logout to leave UDTime 06/25/ :21:00 pm

11 If you have multiple assignments, you will see this box before clocking-in or out 11 Misc. Wage and Students This is a list of your active jobs. Click the one for you which want to clock-in. This is a list of your active jobs. Click the one for you which want to clock-in. 1 1

12 FYI Additional jobs are added by Additional Assignments webform completed by your HR Liaison 12 Misc. Wage and Students Sam, Yosemite (88888) Wascaly Wabbit Studies (07777) Enter employee’s UD ID and click Next Step

13 FYI Additional Assignments webform 13 Misc. Wage and Students Wascaly Wabbit Studies (07777) This is the text that will appear in the Choose Assignment window, along with department. (Limit is 30 characters) This is the text that will appear in the Choose Assignment window, along with department. (Limit is 30 characters)

14 Viewing your timesheet* 14 Misc. Wage and Students Log-in at the CAS screen as usual Hours shows in/out times Hours shows in/out times Total shows calculated hours Total shows calculated hours * If you work multiple assignments, you will have a timesheet for each job.

15 Checking your hours on your timesheet 15 Misc. Wage and Students FYI - You cannot edit your own timesheet (hours, rate, etc.). You must alert your supervisor about any problems. FYI - You cannot edit your own timesheet (hours, rate, etc.). You must alert your supervisor about any problems. For example: No hours are showing for Sun. 10/28 because you forgot to clock-in and -out. For example: No hours are showing for Sun. 10/28 because you forgot to clock-in and -out. Click the Employee Comments box tab. EMPLOYEE COMMENTS I’m missing my hours on 10/28. I forgot to clock-in at 9:05 on Sunday morning and clock out at 1:45. I’m sorry, Doug Type your message to your supervisor with the relevant details, then click the comment tab to close it. Note: The Comment tab arrow turns green to indicate a comment is present Finally, click the Save button if you added a Comment.

16 Other helpful information on your timesheet 16 Misc. Wage and Students Show all weeks checkbox allows you to view one or both weeks of the pay period. HOUDINI, HARRY (43210) ---- Student W List View button lets you select to see your timesheet by: List, Day or Table. Home button takes you to the UDTime Dashboard and a link to the WebClock View prior period timesheet by clicking the arrow.

17 17 Home Page - Dashboard Click Enter My Hours to go to your timesheet Click Go to Web Clock to clock-in or clock-out.

18 Exceptions tab 18 Misc. Wage and Students Dates with problems are marked with a pin. The color corresponds to the severity of the issue See the Exceptions tab for details about the issue. Dates with problems are marked with a pin. The color corresponds to the severity of the issue See the Exceptions tab for details about the issue. Exceptions tab Red ones indicate hours that won’t be paid – you must contact your supervisor. Exceptions tab Red ones indicate hours that won’t be paid – you must contact your supervisor. 6/18 and 6/19 are both missing Clock-out times. white yellow red

19 Results tab 19 Misc. Wage and Students Results tab displays a summary of your timesheet for this pay period Estimated pay amount Total hours Hourly rate This rate defaults from the rate set on the JED or Additional Assignment form. Hourly rate This rate defaults from the rate set on the JED or Additional Assignment form.

20 Work Study tab 20 Misc. Wage and Students Work Study tab shows (if any) your work study award balance Work Study tab shows (if any) your work study award balance Work Study Bank Initial Balance – award amount at the beginning of the current pay period Credits – additions to your award Debits – current pay amount deducted for this pay period (so far) Ending Balance – estimated award balance at the end of the current pay period Work Study Bank Initial Balance – award amount at the beginning of the current pay period Credits – additions to your award Debits – current pay amount deducted for this pay period (so far) Ending Balance – estimated award balance at the end of the current pay period

21 Alternative when a computer is unavailable 1.Employee records In and Out Times manually on a paper timesheet 2.Supervisor/Timekeeper a)Log-in to UDTime b)Enter In and Out Times c)Example – Mon. 6/24 d)Save 21 Misc. Wage and Students

22 Questions? Website: 22


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