Presentation on theme: "On-Line Application Workshop for Graduate Administrators October 27, 2014 2:00 – 4:00 p.m."— Presentation transcript:
On-Line Application Workshop for Graduate Administrators October 27, 2014 2:00 – 4:00 p.m.
Manuals What’s New 1. Applicant reference resend2. Documents Received Status3. Referee functionalityApplicant reference resendDocuments Received StatusReferee functionality Log On View Find an applicant Document status change or add new requirement Managing references Exemptions to deadlines Transcripts English Language Proficiency GRE verification Upload a scanned document Update document status Document received status Under Review status Collaborative administrator access Reports OAA ROSI admission data downloads and reports File Assessment Data retention schedule SGS Contacts 2 Index (hyperlinks work in slide show mode)
3 Manuals A Guide for Graduate Administrators http://www.sgs.utoronto.ca/Documents/oaav22.pdf File Assessment manual http://www.sgs.utoronto.ca/Documents/oafa2011.pdf Evaluators Manual http://www.sgs.utoronto.ca/Documents/Evaluators+Manual+Nov2012.pdf http://www.sgs.utoronto.ca/Documents/oaav22.pdf http://www.sgs.utoronto.ca/Documents/oafa2011.pdf http://www.sgs.utoronto.ca/Documents/Evaluators+Manual+Nov2012.pdf
7 Applicants can now resend reference letter requests
8 Application status Draft – Incomplete (information incomplete) Draft – Complete (completed but no payment) Payment uploads candidacy to ROSI and moves application to documents pending. Off line payments are no longer accepted Documents Pending (paid but supporting documents outstanding) Documents Received (applicant view only) Under Review Decision Made
22 Exemptions to deadlines: Click Enter applicant number and save
23 Transcripts Scanned transcripts mandatory Official transcripts is required prior to registration Timing to submit official transcript is specified by the grad unit At the time of the application Upon request prior to an offer of admission As a condition of registration set out within an offer of admission
34 Collaborative administrator access Collaborative Program Administrators can access the references and applicant documents in the same way as degree program administrators. Can view/download only those applications which include the collaborative program. No update access.
36 Reports - ROSI ROSI 2.4 Application Data Statistics– 3 I A direct command Admissions statistics for year over year comparison can be generated on ROSI for any given session, filtered by Secondary Organization, POSt, legal status etc. ROSI downloads and reports 4.91 Students Who Have Paid a Tuition Deposit 4.92 Admission Statistics and Recent Applications/Decisions 4.93 Downloading Admissions Data 4.94 Printing Lists of Students with Conditions 4.95 Lists of Candidacy Subject POSTs (Collaborative Programs and Fields of Study)
37 File Assessment File Assessment: A Guide for Graduate Administrators http://www.sgs.utoronto.ca/Documents/oafa2011.pdf File Assessment: A Manual for Evaluators http://www.sgs.utoronto.ca/Documents/Evaluators+Manual+Nov2012. pdf
38 Data retention schedule Unit responsibility Hard copy is required for official admission file. Batch or Individual application data download File retention schedule applies to hard copies and electronic data SGS responsibility data within the OAA system
39 SGS contacts Steve Rutchinski (administrator view) firstname.lastname@example.org Sofia Kirschner (technical support) email@example.com Ed Baluyut (applicant view) firstname.lastname@example.org