Presentation on theme: "ETSU’s Online Student Record System"— Presentation transcript:
1ETSU’s Online Student Record System GoldLinkETSU’sOnline Student Record System
2What’s in GoldLink? What’s in GoldLink? Apply for admissionsUpdate personal information: address and phone numbersView/print class schedules Add or drop a classRegister onlinePay for classes using your credit cardCheck fees for classes (account summary)Check your gradesView and request transcriptsView holdsLook up your financial aid eligibilityCheck your financial aid award information
3What’s in GoldLink? How do I login? Go toSelect GoldLink iconSee ETSU Alert option for outages, etc.Click on Enter Secure Area for Services
5What’s in GoldLink? How do I login? Enter student id number known as E#.Must type capital E and then remaining 8 numbersDon’t know your E# - select Look Up E# (click here option) and follow directions
6What’s in GoldLink?PIN ?PIN: first time users, use date of birth (mmddyy)User will be prompted to change PIN.PIN must be 6 characters (numerical or alpha)Cannot reuse same PINUser will be prompted to create a security question and answer. Select question/answer that is not well known to protect your records.Be sure to protect your data by not giving out your E-Number and Personal Identification Number (PIN).Forgot PIN? Enter your E# and then choose Forgot PIN option and answer your security question to reset PIN.Locked Out? Call the Registration HelpDesk at between 8:00 am – 4:30 pm (EST) or go by 102 Burgin Dossett Hall for assistance.
7You’re almost in GoldLink! What’s in GoldLink?You’re almost in GoldLink!You’ve entered secure area for servicesYou’ve entered your E#You’ve entered your PINSelect login
8Personal Information Tab What’s in GoldLink?Personal Information TabView addresses and phonesUpdate mailing and contact addresses and phonesReview name and SSN change informationChange your PINSet security question
9What’s in GoldLink? Student Tab Admissions - apply for admission or review existing applications (new students)Registration - check your registration status, class schedule and add or drop classesStudent Records - View your holds, grades, attendance reports, request and view transcripts and request enrollment certificatesStudent Account - view your account, tax information, confirm enrollment and make credit card payment
10What’s in GoldLink? Registration Registration status – lists most registration issues.Registration statusHolds (most will prevent registration such as adds or drops)Date you may register for next termAcademic standingEarned creditsRegistration for spring classes begins in early NovemberRegistration for summer and fall classes begins in early AprilMost students are required to see an advisor before they can register each semester. Contact your major advisor or the ARC (for assistance in finding your advisor ) at least 3-4 weeks before registration begins.
11What’s in GoldLink? Registration Tab Schedules View or print schedule Concise schedule – short one page scheduleDetailed student schedule – includes more information such as:Status – registered or droppedGrade mode – standard letter (graded) or auditInstructor’s name and linkLocation and time of courseLevel (undergraduate or graduate)Week at a glanceStudents are responsible for verifying all GoldLink transactions by checking detailed student schedule.
12Registration TabLook Up ClassesWhat’s in GoldLink?
13What’s in GoldLink? Registration Look up Classes Click on Look Up Classes optionChoose term (do not select COM or COP terms)Click in subject areaType in first letter of course you are looking forExample: Type E and look for ENGLScroll down until you find course subject area (subject is a required field)You may use each area option to narrow your search
14Look up Classes - Options What’s in GoldLink?RegistrationLook up Classes - OptionsExamples of options:Subject: (REQUIRED FIELD) ENGL, MCOM, SPAN (select multiple subjects by using shift or control keys while selecting subjects)Course Number: 1010, 2300, 1100Instructional Method: Web Asynchronous (web courses – always review course descriptions to verify if course is fully online or instructor)Credit Range: not frequently usedCampus: allows you to choose specific campus such as ETSU main or KingsportCourse Level: undergraduate, graduatePart of term: not frequently usedInstructor: can choose course subject and narrow to instructor if looking for a specific course or all courses taught by that instructor in the selected subject.Attribute Type: choose courses that will fulfill high school deficiencies or proficiency intensive requirements (discuss options with your advisor)Start Time and End Time: choose courses that fit into your scheduleDays: choose courses only offered on specific days of week
15Look up Classes - Options What’s in GoldLink?RegistrationLook up Classes - OptionsExample: Subject: ENGL Course Number: 1010
16Look up Classes – Reading Search What’s in GoldLink?RegistrationLook up Classes – Reading SearchC = closed course or course requires permit before student may register(permit courses usually have a capacity of 0 and Remaining Seats will have negative number)NR = you are not eligible to register (see registration status for details) or contact the Registration HelpDesk at (8:00 am – 4:30 pm EST).Section numbers: are coded to describe coursesSection NumbersCampus Day ClassesClasses Administered as campus classes taught at off campus facilitiesCampus Evening ClassesClasses taught at ETSU at KingsportClasses at ETSU at BristolDistance Education ClassesClasses at ETSU at GreenevilleElizabethton Classes at the Nave CenterSpecial assigned classes meeting at various specified locations899 Accelerated Masters’ in Business Classes900 Online ClassesR50 Regents Online Degree Program Classes (special fees apply – advisor approval and permit required)
17Look up Classes – Reading Search What’s in GoldLink?RegistrationLook up Classes – Reading SearchCourse Title:Course Days: MWF = Monday, Wednesday and FridayTR = Tuesday and ThursdayR = ThursdayTBA = time pending or online (see section number or course description)Time:CAP: classroom capacityACT: students actually enrolledREM: remaining seats left in classroomInstructor:Course Dates: finals week is typically one week laterLocation: your student detailed schedule will note names of BuildingsAttribute: indicates areas that course will satisfy (talk with your advisor about general education, proficiency intensives, major and minor requirements. Also see the online catalog at
18Look up Classes – Registration What’s in GoldLink?RegistrationLook up Classes – RegistrationStudents may either:Look up classes and register using check box under SELECT column orUse drop/add option and enter CRN numbers (that advisor provides or that you have looked up)Use add/drop option to drop course(s)Only drop course(s) after conferring with your advisor or other campus resources. Dropping a course can adversely affect financial aid, scholarships and housing.Go to Add/Drop option. Select course to drop using drop down arrow. Submit changes. Error messages may be visible – you may need to scroll down depending upon your text size in your browser.Students are responsible for verifying all GoldLink transactions. Verify drop by viewing the status of that specific course in your Student Detailed Schedule. Add or drop date will show with indicated status.
19Look up Classes – Intensives What’s in GoldLink?RegistrationLook up Classes – IntensivesSteps for How to View Intensives on GoldLinkGo toGo to GoldLinkGo to Look Up ClassesHold down the Ctrl and Shift KeysScroll down to the bottom to highlight all SubjectsScroll down to the bottom of the page to the Attributes SectionClick on the three intensive codes ITEC, IWRT, ICOM by holding down the Ctrl and Shift KeysScroll down to highlight all three intensive codesClick Class SearchA complete list of Intensive courses will appearMore registration information available at:
20What’s in GoldLink? Student Records View gradesView holdsView attendance reportsView and print unofficial transcriptsView transfer evaluationsView high school deficiencies (if applicable)Request official transcriptsRequest enrollment certificates (enrollment verification - usually for insurance purposes)Check Lottery eligibilityUse GPA calculator
21What’s in GoldLink? Student Records Academic Transcripts Click on: Academic TranscriptChoose: All levelsChoose : Student Unofficial TranscriptChoose: Submit
22Student RecordsAcademic TranscriptsWhat’s in GoldLink?
23What’s in GoldLink? Student Records Academic Transcripts How to read your academic transcript:*Indicates Developmental Studies Program coursework – does not count toward graduation hours and graduation gpa# indicates course met high school deficiency requirementR column indicates repeat coursesE = grade and hours are excluded from gpaI = grade and hours are included in gpaNote: most recent grade is the official grade. Students cannot choose “best” grade. Multiple repeats are outlined in the catalog.Students should NOT repeat grades of A or B.W = student withdrew from course after 14th day of class. May impact financial aid and scholarships if other end-of-term grades are not satisfactory. See financial aid for more information.
24What’s in GoldLink? Student Records Academic Transcripts How to read your academic transcript:Total Institution: ETSU work Institution Combined: ETSU work with Developmental StudiesTotal Transfer: Transfer work Transfer Combined: Transfer work with Developmental StudiesOverall: ETSU and transfer work Overall Combined: ETSU and Transfer work with Dev. Studies
25What’s in GoldLink? Financial Aid See Financial Aid website for tutorials on:Completing your FAFSA each yearHow to accept your awards on GoldLinkStep-by-Step guide for Financial AidVerification ProcessSatisfactory Academic ProgressCommon Mistakes to AvoidFinancial Aid:Burgin Dossett Hall
26Satisfactory Academic Progress What’s in GoldLink?Financial AidSatisfactory Academic ProgressSatisfactory Academic Progress -PROGRESS STANDARDS: Students must earn a satisfactory grade in at least 66% of the semester credit hours they attempt each semester.SEMESTER PROGRESS: Students must, as a minimum, receive a satisfactory grade (*) in the courses they attempt each semester. *For purposes of financial aid, satisfactory grades are A, A-, B+, B, B-, C+, C, C-, D+, D, S, SP or P. Unsatisfactory grades are F, W, WF, U, or I. Audits do not count as attempted hours and are not eligible for financial aid.
27What’s in GoldLink? Student Account Request Parking DecalAccount Detail - Confirm attendanceMake payments, set up refunds and direct depositsOnline Financial Aid Agreement Promissory Note (former affidavit)Set up direct depositTax documentsMore information: visit Financial Services/Bursar at:
28Related to Advisement and Registration What’s in GoldLink?ResourcesRelated to Advisement and RegistrationETSU Online Catalog:General Education information:General Education information for transfer students:Need Help finding your advisor – contact the ARC, 2nd Level of D. P. Culp Center or callAcademic Calendar for Students:Online student forms:Registration information:High School Deficiency information:Developmental Studies Program:
29Presented by: Teresa Williams Director of University Advisement Office of Undergraduate Student Advisement