2Introduction of the topic Basic principles:IndependenceNeutrality (as to outcome and nature of solution)If any, it is the parties’ solution and decision : influenced by multiple factors inherent to interests and needs of the parties.Not be governed exclusively by legal rules
3Consequence: no personal financial interest in the outcome, e. g Consequence: no personal financial interest in the outcome, e.g. no higher fee in case of success /contingency fee.Many codes of ethics contain that rule.Many legislations: mediator’s fees + calculation to be spelled out in the mediation agreementMany existing rules of ethics allow only hourly fees or flat fees by half-day or by the day; Prohibit higher fees in case of successE.g.: Czech Mediation Act 202/2012, sections 3(4) and 5(2)(d); Belgian code of civil procedure, art. 1731§2,6°
4Should we lobby to change the ban? Issue:ProhibitionToo Broad?Contrat: la convention d’arbitrage est l’accord par lequel deux ou plusieurs personnes physiques ou morales conviennent de soumettre les différends déjà nés ou à naître découlant d’une relation juridique déterminée, à un ou plusieurs arbitres (G. Keutgen et G.-A. Dal, L’arbitrage en droit belge et international, t. 1, n° 42)Autonomie: 2 aspectsla clause compromissoire est un contrat juridiquement distinct de la convention de fond: le sort du contrat principal n’est pas lié à celui de la clause d’arbitrage. Conséquences: possibilité de les soumettre à des lois différentes ET en cas de résolution du C. principal, la clause compromissoire demeure valable (1697, 2 CJ). Idem si le C. Principal n’a pu entrer en vigueur. Mais quid en cas d’inexistence du contrat principal? l’arbitre a le pouvoir d’examiner sa propre compétenceShould we lobby to change the ban?
5After all, this is what parties appointed him for! Fundamental rule: mediator not to be influenced by fact that he would get that higher pay in case of successOn its face: could be the case if success fee provided: affects his neutralityPractice shows parties do not necessarily object to contingency fees or success feesParties may find mediator’s fees too low in comparison to the value they attribute to the mediator’s interventionParties expect the mediator to truly go out of his way as mediator; use all his talents to try to reach settlementIf successful, willing to reward mediator more than if he tries - even hard - but to no availAfter all, this is what parties appointed him for!Oralité des débats = la règle mais dérogation écrite possibleHuis-clos = la règle
6Questions remain – issues to be kept in mind Should contingency fees, or way to calculate them, always be determined beforehand, in mediation agreement? Can/should it be done later, e.g. when and if agreement has been reached?What is "success"? Is existence of settlement enough? Should success be measured by a factor that constituted an element of the dispute (possibly viewed differently by each party)?Should some types of “success fees”, or ways to calculate them, be prohibited altogether?Who is to determine amount/level of success fees if not spelled out entirely in the mediation agreement?Who pays/shares the success fees? Success fee paid by one party only? (risk to be considered as “greasing money” or sign of infringement on mediator’s neutrality?
7Guiding PrinciplesMediator may not be biased by the outcome of his interventionNot for mediator but for the parties to determine the acceptability, the nature and the “level” of the solutionConditions of the mediator’s intervention must be clear, transparent and agreed with from the startBan on “plaintiff’s lawyer-like” contingency fees
8Existing rules - Evolution Traditional rule:- Ban on success fees (e.g version of AAA-ABA- SPIDR Model Standards): success fees discouraged in commentaries: (fees must be reasonable and information provided at the outset)- Most Mediation rules and rules of ethics of mediation Institutes
9CPR Model Rule of Professional Conduct for Mediators, 2002 Ban removed and double ethical duty :Rule “Fairness and Integrity of the Process(i) Duty to assess possible conflicts arising out of use of fee arrangements, and whether appearance or actuality of partiality prohibits its use under the Rules’ principle of impartiality(ii) Mediator required to disclose to parties possible consequences of the fee arrangements proposed.
10Amended AAA-ABA-SPIDR Model Standards 2005 Standard VIII (A) and (B) "Fees and other charges“:Same principles of mediator’s duties integrated: (i) duty to provide complete information and (ii) duty not to provide for fees in a manner impairing the mediator’s impartiality.Interesting: Reporter’s Notes to new Model Standard only states the following reasons for amending the former prohibition : antitrust concerns raised by flat prohibition on certain fee arrangements (includes ban on success fees) and concerns raised by the practice of unequal sharing of the mediator's fees among the parties.
11EUROPEAN CODE OF CONDUCT FOR MEDIATORS Limited to duty for the mediators to always provide complete information as to the mode of remuneration they intend to apply.Rules 1.3: “Where not already provided, mediators must always supply the parties with complete information as to the mode of remuneration which they intend to apply. They must not agree to act in a mediation before the principles of their remuneration have been accepted by all parties concerned.”I.e.: no prohibition of fees linked to outcome of mediation process. Contract freedom prevails.
12Some Mediation Institutions E.g.:International Maritime Conciliation and Mediation Panel:“success fee” equal to 100% of the total fee sumdue in the event of a settlement of the disputewhether or not such settlement is honored by the parties
13Success Fees Structuring Mediation Fees UIA World Forum of Mediation Centres – Prague, June
14In Italy «free lance» mediation is almost unknown. It is mostly provided by entities enrolled in a Ministry of Justice special list (mediation providers).This is the the way the Italian legislator decided the mediation should be offered in order to benefit of a number of advantages (- Interruption of the period of limitation; - suspension of the status of repose; - immediate enforceability of agreement; - proceedings concerning the mediation are tax-free, the mediation fees give rise to tax credits).The parties who reach an agreement pay the mediation provider an increase up to 25% of the mediation fee (set forth by the mediation law).
15The recent regulation of mediation in Italy states a minimum and a maximum mediation fee the provider can charge depending on the economic value of the dispute.Law envisages an increase up to 25% of the mediation fee in case of success of the mediation (=agreement).It does not specify how the increase should be allocated.
16Mediation Fees (VAT included)– Milan Chamber of Arbitration Value of disputeMediation costsSuccess increase (25%)Up to € 1.00048,40+19,66from € 1.001,00 to € 5.000,00104,87+39,33from € 5.001,00 to € ,00193,60+72,60from € ,00 to € ,00290,40+108,90from € ,00 to € ,00484,000+181,50from € ,00 to € ,00806,67+302,50from € ,00 to € ,001.210,00+605,00from € ,00 to € ,002.299,00+1.149,50from € ,00 to € ,003.146,00+1.573,00over € ,005.566,00+2.783,00
17The Mediation Service of Milan adopted a mixed reward system: up to a certain amount of disputed economic value, the fee for a mediator consists of a lump-sumover that amount, there’s a fixed fee + an hourly fee up to a maximum.The success fee as stated forth by the law goes to the centre but the centre does not pay the mediator more in case an agreement is reached.– what we actually noticed is that quite often parties who reach an agreement do not formalize it during the meeting in order not to pay the success fee -
18DIRECTIVE 2013/.../EU OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL on alternative dispute resolution for consumer disputes and amending Regulation (EC) o 2006/2004 and Directive 2009/22/EC (Directive on consumer ADR)Art. 6, lett. d) (Expertise, independence and impartiality): «Member States shall ensure that the natural persons in charge of ADR possess the necessary expertise and are independent and impartial. This shall be guaranteed by ensuring that such persons: (…) are remunerated in a way that is not linked to the outcome of the procedure”
19Thank you Sottotitolo Roberta Regazzoni Roberta.firstname.lastname@example.org Mediation serviceMilan Chamber of ArbitrationMilan Chamber of Commerce
21Why not? Succes fees will compromise mediator‘s neutrality Succes fees have generally no tradition in EuropeSuccess fees may prevent mediator using some of the techniquesSucces fees will make it less likely that parties settle (mess with BATNA-WATNA)
23Route to Satisfied Clients and Rewarding Mediation Practice Mediator Success FeesRoute to Satisfied Clients and Rewarding Mediation PracticeUIA World Forum of Mediation Centresfrom June 06 to 08, 2013, Prague, Czech RepublicRobert Cholenskycholensky.cz
24Success Fee Pros Success fee promotes mediation in good faith Success fee has no effect on the mediator impartialitySuccess fee promotes mediators key functions in assisting the partiesSuccess fee helps the parties to get a mediator that shares their goal to settlecholensky.cz
25Success Fee Pros continued Success fee allows for fair and transparent compensation of the mediatorThe longer it takes the better it pays vs. The better it helps the better it paysSuccess fee promotes party autonomySuccess fees are under the control of lawyerscholensky.cz
26Thank you for your attention! Robert Cholenskycholensky.cz
27What does the audience think? - Debate Prague 201327
28What do the members of the panel really think? Prague 201328
29Proposed PrinciplesParties must agree on success or contingency fees from the outset – Agreement and transparencyMediators’ fees are due under the mediation agreement. Parties should determine whether they agree to a scheme of remuneration that depends upon a successful outcome (freedom of contract)Any other rule would conflict with statutory provisions (fee arrangements must be established at the outset) At very least: mediation agreement should contain the range and limits of the success fee and the way it ought to be calculated.
30Proposed Principles2. Mediator must ensure that parties are aware of and understand the possible implications of success fees : duty to assess and discuss with parties possible consequences of such fee arrangements, including the appearance or actual loss of independence or neutrality Parties must be guided by mediator in becoming aware of the issues raised by the fee structure proposed : full transparency on the issue. Parties must be put in a position in which they are able to give quality, explicit and informed consent to the fee structure. Mediator’s candid comments on the fee structure enhance his credibility as a neutral and independent third party. His credibility will be undermined if, during the mediation process, there is an appearance of bias that the parties may feel is influenced by the fee structure if they were not fully informed beforehand.
31Proposed Principles3. (i) PROHIBITED: “Percentage of settlement”: mediator’s fee determined by percentage of settlement amount. It creates an interest for the mediator to push for the highest amount possible. Only appropriate for plaintiff’s lawyer; not for a neutral mediator. (ii) ALLOWED: Pure “success fee”: Mediator’s fee = higher percentage, increased hourly fee or fixed amount, contingent only on parties reaching a settlement, whatever its nature or contours. (iii) ALLOWED: “Percentage of costs saved”: additional fee = percentage of the estimated cost savings as compared to judicial process. (iv) ALLOWED: “Percentage of value created”: mediator’s additional fee = percentage of “additional value” created through the mediation process, i.e. value of the “increased pie”.
32Proposed Principles3.Models (ii) – (iv) may create bias (or appearance of bias)towards settlement (mediator no longer fully neutral as to whether the dispute reaches settlement or not)or in the conduct of the process (mediator is no longer fully neutral as to the type of settlement reached).However, does not undermine the mediator’s core function: remaining neutral and independent towards each party.Mediator’s own interest is aligned with that of the parties, which is to join forces and work together in order to reach a settlement
33Proposed Principles3.Models (iii) and (iv): it may be difficult to define “costs saved” or “value created” at the outset (details of the disputes and of parties’ situation not known to the mediator yet)Sufficient to define principle in mediation agreement (statutory requirement)Leave it to parties and mediator to define during or at the end of the mediation process, the amounts to which the agreed percentage must be appliedThat leaves a margin of uncertainty but provides flexibility, which the parties and the mediator ought to be able to discuss when the mediation process has yielded a settlementIn other words: mediation agreement may be limited to providing a framework for the calculation of the success fee, and the parties and the mediator should be allowed to determine its precise amount together once the dispute among the parties has been settledMediation institutes to define limits of reasonableness (increased percentages or amounts)
34Proposed Action for UIA Change UIA Code of Conduct:Art. 4: Delete prohibition in principleMake footnote 5 (with limues and four conditions) the rule by putting it in as new Art. 4
35Success fees Structuring mediation fees Prague 2013Many thanks for your attentionPatrick Van Leynseele – BrusselsRoberta Regazzoni – MilanZbysek Kordac – PragueRobert Cholenský - Brno35