Presentation on theme: "2011 ICDA Conference Butler University Presented by Greg Moore."— Presentation transcript:
2011 ICDA Conference Butler University Presented by Greg Moore
Welcome! Let’s “Talk Travel…”
About Your Presenter: ♫ 26-Year Veteran of Performance Group Travel ♫ Planned Tours & Accompanied Groups to Various Domestic & International Destinations ♫ Traveled to all 50 United States, all 10 Canadian Provinces, and nearly 30 Countries ♫ Participated in Various Bands & Performance Groups throughout High School & College ♫ Reside in Fishers, Indiana with wife, Kelly, and four children – all students of music education
About Your Presenter: ♫ Graduate of Indiana University with B.A. in Germanic Studies ♫ President of Student & Youth Travel Association (SYTA) 2002 – 2003 ♫ Senior Sales Manager for MusicAmerica and the WorldPass Travel Group
Why Travel with your Choir? ♫ Give them the Opportunity to Perform their Craft in front of a New/Different Audience ♫ Travel will Broaden their Horizons ♫Experience New Cultures – Domestic or International ♫Break down Barriers – Eliminate Stereotypes ♫ Allows for Greater Bonding within Group Is it a lot of Work to Plan a Trip? ♫ Getting Organized and obtaining the proper assistance will certainly help, but it is rewarding!
What To Consider: ♫ Performance ♫ What do you as the director need to get from it? What do the students need to get? ♫ Destination ♫ Time of Year ♫Approved Time Off from School? ♫Spring Break vs. Fall Break vs. A Three-Day Weekend vs. … ♫ Budget $$$ ♫Determine what is realistic – know what the group’s limitations are
Performance ♫ Formal or Informal? ♫ Festival or Non-Festival? ♫ Competitive or Non-Competitive? ♫ Single or Multiple? ♫ Performance can also determine Destination
Performance – “Informal”
Performance – “Formal” ♫ Concert Halls ♫Carnegie Hall ♫Lincoln Center ♫Kennedy Center ♫ Churches & Cathedrals ♫Washington National Cathedral ♫St. John the Divine – New York
Performance – “Festivals”
Performance…and then there’s “Disney!”
Destination – Domestic
Destination – International
Searching for a Tour Operator But wait, do I really need one??? ♫ Yes, unless you have unlimited hours of free time… ♫ Will save you Time ♫ Can even save you Money ♫ But I thought they are more expensive! ♫ Can provide Liability Coverage & Insurance Options ♫ Experts in the Field… ♫ You don’t allow just any teacher to teach choir, why would you allow just anyone to plan your travel?
Searching for a Tour Operator How Do I Find One?? ♫ Call a Colleague or Friend… Who do they travel with and why? ♫ Student & Youth Travel Association (SYTA) “The Voice Of Student & Youth Travel” SYTA is to the Student Tour Operator what MENC & ACDA are to the Choir Director…
Searching for a Tour Operator ♫ Call Me…
What’s Next? You’ve Determined your Desired Budget You’ve selected a Destination and/or Performance Venue You’ve Determined which Group of Students the trip is for… You’ve selected a Tour Operator Time To Get Organized!
Getting Organized: Request Your Tour Proposal Be Specific: State the anticipated number of tour participants, number of director packages required, number and type of meals, etc. Special Services Needed? Private Security Hotel Individual Payment Program Optional Travel Insurance Plan(s)
Getting Organized: ♫ Getting Administrative Approval ♫ Consider an “In-House Trip Coordinator” ♫ Fundraising??? ♫ Determine a Deposit Due Date & Payment Schedule ♫ Review Cancellation Policy and Non-Refundability Issues ♫ Set a Meeting with Tour Operator and Trip Coordinator ♫ Set a Meeting with Tour Operator, Parents & Students (also arrange a mandatory pre-trip meeting with all tour participants, chaperones, parents, & staff approx 1 – 2 weeks prior to departure) ♫ Communicate!...with Students, Parents, Tour Operator
Questions? ? ? ? Thank You! ♫ Performance Group Travel is Rewarding… ♫ Thanks to ICDA…
Greg Moore – Contact Info Greg Moore, Senior Sales Manager – x – cell