About Your Presenter: ♫ 26-Year Veteran of Performance Group Travel ♫ Planned Tours & Accompanied Groups to Various Domestic & International Destinations ♫ Traveled to all 50 United States, all 10 Canadian Provinces, and nearly 30 Countries ♫ Participated in Various Bands & Performance Groups throughout High School & College ♫ Reside in Fishers, Indiana with wife, Kelly, and four children – all students of music education
About Your Presenter: ♫ Graduate of Indiana University with B.A. in Germanic Studies ♫ President of Student & Youth Travel Association (SYTA) 2002 – 2003 ♫ Senior Sales Manager for MusicAmerica and the WorldPass Travel Group
Why Travel with your Choir? ♫ Give them the Opportunity to Perform their Craft in front of a New/Different Audience ♫ Travel will Broaden their Horizons ♫Experience New Cultures – Domestic or International ♫Break down Barriers – Eliminate Stereotypes ♫ Allows for Greater Bonding within Group Is it a lot of Work to Plan a Trip? ♫ Getting Organized and obtaining the proper assistance will certainly help, but it is rewarding!
What To Consider: ♫ Performance ♫ What do you as the director need to get from it? What do the students need to get? ♫ Destination ♫ Time of Year ♫Approved Time Off from School? ♫Spring Break vs. Fall Break vs. A Three-Day Weekend vs. … ♫ Budget $$$ ♫Determine what is realistic – know what the group’s limitations are
Performance ♫ Formal or Informal? ♫ Festival or Non-Festival? ♫ Competitive or Non-Competitive? ♫ Single or Multiple? ♫ Performance can also determine Destination
Searching for a Tour Operator But wait, do I really need one??? ♫ Yes, unless you have unlimited hours of free time… ♫ Will save you Time ♫ Can even save you Money ♫ But I thought they are more expensive! ♫ Can provide Liability Coverage & Insurance Options ♫ Experts in the Field… ♫ You don’t allow just any teacher to teach choir, why would you allow just anyone to plan your travel?
Searching for a Tour Operator How Do I Find One?? ♫ Call a Colleague or Friend… Who do they travel with and why? ♫ Student & Youth Travel Association (SYTA) “The Voice Of Student & Youth Travel” www.syta.com SYTA is to the Student Tour Operator what MENC & ACDA are to the Choir Director…
What’s Next? You’ve Determined your Desired Budget You’ve selected a Destination and/or Performance Venue You’ve Determined which Group of Students the trip is for… You’ve selected a Tour Operator Time To Get Organized!
Getting Organized: Request Your Tour Proposal Be Specific: State the anticipated number of tour participants, number of director packages required, number and type of meals, etc. Special Services Needed? Private Security Guard(s) @ Hotel Individual Payment Program Optional Travel Insurance Plan(s)
Getting Organized: ♫ Getting Administrative Approval ♫ Consider an “In-House Trip Coordinator” ♫ Fundraising??? ♫ Determine a Deposit Due Date & Payment Schedule ♫ Review Cancellation Policy and Non-Refundability Issues ♫ Set a Meeting with Tour Operator and Trip Coordinator ♫ Set a Meeting with Tour Operator, Parents & Students (also arrange a mandatory pre-trip meeting with all tour participants, chaperones, parents, & staff approx 1 – 2 weeks prior to departure) ♫ Communicate!...with Students, Parents, Tour Operator
Questions? ? ? ? Thank You! ♫ Performance Group Travel is Rewarding… ♫ Thanks to ICDA…
Greg Moore – Contact Info Greg Moore, Senior Sales Manager 800.553.4723 – x 147 317.432.6636 – cell GregM@MusicAmericaEvents.com www.musicamericaevents.com