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A Concerted Effort- Taking Graduate Surveys to the Next Level SoACE Annual Conference Nashville, Tennessee December 13-16, 2009.

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Presentation on theme: "A Concerted Effort- Taking Graduate Surveys to the Next Level SoACE Annual Conference Nashville, Tennessee December 13-16, 2009."— Presentation transcript:

1 A Concerted Effort- Taking Graduate Surveys to the Next Level SoACE Annual Conference Nashville, Tennessee December 13-16, 2009

2 Presentation Agenda Give introductions. Briefly outline history of our search for the “Holy Grail” – a graduate follow-up survey that results in accurate, viable information for our use and to share with interested parties. Provide an overview of collaborative efforts made with the Texas Higher Education Coordinating Board and the resulting data outcomes. Demonstrate how one university’s career center has taken this graduate survey data to a whole new level on their campus. Provide time for Q & A.

3 Who We Are and Where We’re From: Teresa Simpson, Director of Career & Testing Center Lamar University, Beaumont, Texas Student Population: Over 13,000 Curt Schafer, Director of Career Services Texas State University, San Marcos, Texas Student Population: 30,816 Pam Laughlin, Director of Career Services Sam Houston State University, Huntsville, Texas Student Population: 16,795 Members of the Texas State University System

4 From Simple Beginnings… Late 90s – Created a paper Graduate Follow-Up Survey in response to requests from faculty and parents for information. Sent by “snail mail”, was labor intensive, expensive and provided limited return rates (highest was when participants were eligible to win a “Palm Pilot” – approx. 31%).

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6 Evolving to an Electronic Version… Adapted original version for SHSU in 2004 and gave to Academic Affairs to distribute at graduation. Results were negligible and statistically unreliable. Survey was shared with Institutional Research Office summer of 2007 to be put in an online format but remains “tabled” for now. Then….

7 In Pursuit of the Holy Grail (Captured Placement Data): An Education in All Things Bureaucratic The Precipitating Situation at Texas State 1997 – Abysmal Participation Rates Prompt Discussion Surveys for SACS and Survey Fatigue 1999 – All IR Decree

8 A Brief History of Captured Placement Data 1987 – Florida Education and Training Placement Information Program 1989 – North Harris County Montgomery College coordinates first community college graduate follow-up pilot study funded by a Carl D. Perkins grant from the Texas Higher Education Coordinating Board (THECB). The study used surveys to locate students. Findings were less than optimal and recommendation was made to use Unemployment Insurance (UI) wage records (just like Florida) for the next pilot study.

9 A Brief History of Captured Placement Data Continued… 1990 – Texas State Occupational Information Coordinating Committee (SOICC) coordinates the second follow-up study using UI wage records. Success rates similar to Florida. Recommendation was made to expand pilot colleges to 14 institutions of varying sizes First university included in Automated Student and Adult Learner Follow-up System (ASAFLS ) - East Texas State University.

10 Brief History Continued… 1995 – Twenty six volunteer universities included in ASALFS – All public universities included in ASALFS beginning with the Exit Cohort. Reports were done by THECB staff because the Texas Workforce Commission (TWC) staff are not authorized to receive education records per FERPA regulations. TWC provides a subset of the UI wage records to THECB so they can do the record linkages.

11 Captured But Not Shared!!! A Brief History of the Pursuit 2002 – The Revelation “As part of its labor market data gathering, Career Development Resources (CDR), a unit of the TWC, tracks students as they exit from various educational experiences. For the past 10 years, CDR has tracked university graduates (about 65% of Texas 4-year public school grads, plus some private schools, including Trinity, but not Southwestern). CDR tracks these students through Social Security, military, welfare, criminal and other schools’ admissions records. Minutes from 9/22/02 CTLACC Meeting

12 Captured But Not Shared Continued… Results of this tracking, officially titled, “Automated Student Follow-Up Data” or informally known as the “SOICC data,” have been shared annually in September/October with the Institutional Research office at the institutions tracked via the Texas Higher Education Coordinating Board. Rich pointed out that there has not been any demand from universities to see the results of this tracking, and, due to changes of FERPA interpretations by the Texas Higher Education Coordinating Board, this report will no longer be shared with universities.” Minutes from 9/22/02 CTLACC Meeting

13 Pursuit History Continued 2002 – Numerous follow-up s sent to Texas State University Institutional Research Director, as well as Texas Workforce Commission and Texas Higher Education Coordinating Board staffers. My favorite quote from the signature of one THECB staffer during this time was: “Life is like wrestling a gorilla. You don't stop when you get tired, you stop when the gorilla gets tired." -- Anonymous August 2008 – THE DATA ARRIVES!!!! (Not perfect, but a good start)

14 What’s Next? Dialogue with the THECB to Improve Usability Efforts in Other States (Wyoming, New Jersey and Montana) Maximizing the Use on Your Campus (Lamar University)

15 Assessment Reports Pre - Graduate Surveys Departmental Exit Survey Post Graduate Report Texas Higher Education Coordinating Board NACE

16 Pre Graduate Report Undergraduate Students Graduate Students Given to Graduate Office Survey is included in the Graduation Packets – to be completed by graduate Once deadline is up - Delivered to Career Services Report is then created by Career & Testing Center

17 Exit Interview Review of Post Graduate Report Deans wanted the data to more accurately reflect student populations Presented Exit Interview Survey vs. Pre – Graduate Survey. Currently: Fall 2009 – College of Engineering Spring 2010 – College of Business Career Services Designs the survey – include Program Assessment for College Accreditation Collected through Liaison at the end of each semester Assessment Report created by CTC Distributed to each Dean and Chair Posts on Career Services Website College of Engineering Website Included in Post Graduate Report

18 Post Graduate Report After almost 5 years of hearing, “What is our (Placement) Employment Rate?” LU’s first Post Graduate Report Fall 2006 the work began…… Released September 2009 Includes: Pre-Graduation Survey Post Graduate -3,6,& 9 month follow-up Career Fair Evaluations

19 Executive Summary 958 or 1,279 undergraduates responded 78.8% - bachelor’s degree 75.4% - master’s or doctoral degree 22% - indicated they had accepted positions upon graduation 67.5% - were seeking employment 35.9% - plans to pursue graduate studies Remainder had various other plans

20 Executive Summary Number of Respondents Jobs by Texas county Salary Distribution Other Institutions of Study

21 Executive Summary Continuing Education Lamar University Other

22 Employer Listing Deans REALLY want to SEE who is recruiting their students Employer Relations Scholarships Co-ops/Internships Research Funding Advisory Board Members

23 Texas Higher Education Coordinating Board link to the THECB website: org/reports/performance/ctc asalf/exitcohorts/ org/reports/performance/ctc asalf/exitcohorts/ link to the definitions used: org/reports/performance/ctc asalf/exitcohorts/exitdef.pdf org/reports/performance/ctc asalf/exitcohorts/exitdef.pdf

24 Request from the Dean College of Engineering Identify Peer Institutions per the Dean’s Request Identify report features per the Dean’s Request Report is ran each year and sent to each Chair to include the Dean

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30 THECB Exit Cohort Report Outcomes by College Major Number Employed Mean Earnings Median Earnings Employment Rate

31 THECB Exit Cohort Report Dean’s Request Career Service Interest Report sent to Deans Lamar University Undergraduate Salary Data by Demographics Undergraduate To 10 Industries for Employment

32 THECB Exit Cohort Report Outcomes by College Arts & Sciences Business

33 THECB Exit Cohort Report Outcome by Colleges Education & Human Development Engineering Fine Arts & Communications

34 THECB Exit Cohort Report Graduate Salary Data by Demographics Graduate Top 10 Industries for Employment

35 NACE Capturing this information also allows an institution to contribute to national benchmarking efforts such as those reported by NACE.

36 For Additional Information Contact: Teresa Simpson Lamar University (409) Curt Schafer Texas State University (512) Pam Laughlin Sam Houston State University (936)


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