Presentation on theme: "1 Twinning Review Mission Johan Van Ransbeke. 2 Why Twinning ? Pre-accession assistance Implement a section of the Acquis Member State (MS) – Beneficiary."— Presentation transcript:
2 Why Twinning ? Pre-accession assistance Implement a section of the Acquis Member State (MS) – Beneficiary Country (BC) Twinning Covenant Mandatory results Transfer of knowledge Improve working methods Align to best practices in the Member State Sustainable results
3 The groundwork of sustainability Already during Twinning project: Training material : Good quality Practical Easily accessible Train-the-trainer approach as well Final report : sustainability plan Wrapping-up seminar (achieved + outlook) Ways and means to avoid staff turnover after the Twinning
4 What is a Twinning Review Mission ? In Twinning Manual (ver. 2009) Relatively new (2nd mission) “under development” Twinning can be followed by TRM Initiated by Commission Headquarters 6 – 12 months after finalization of Project Report whether sustainable impacts or spin offs have been observed after completion of the Twinning
5 Objectives of a TRM Assessment : Sustainability of the Twinning’s (mandatory) results Long term impact on the project’s objectives Lessons learnt (positive or negative). Dissemination of good practices.
6 Core Group Main participants : MS Project Leader and RTA BC Project Leader and the RTA’s counterpart Task manager from the EC Delegation in the BC Leader (Twinning Review Expert : TRE) : Public sector expert Different Member State than Lead or Junior MS partner Not participated in the Twinning project under review. Preferable a former RTA In a similar Twinning project.
7 Documentation & templates Twinning Manual (briefly) TAIEX - Guide for Experts on Twinning Review Mission under TAIEX (detailed - convenient Q&A format : remuneration, travel arrangements, changes, …) Terms of Reference (Aim + Agenda) Reporting form Hotel and flight booked by GIZ
8 The TRM 3-5 working days E.g. : fly in on Sunday – return on Friday Meeting with Core Group See other stakeholders At the end : TRE shares preliminary outcomes with Core Group & listen to their comments Within two weeks : TRE finalises the report Database for Twinning Assessment: Comprises TRM reports Accessible to Twinning network : BC partners MS Twinning Commission
9 TRM - SR 06 IB FI 01 Strengthening the capacity of the Ministry of Economy and Regional Development in formulation, negotiation and implementation of trade policy and negotiation of trade agreements BC : Serbia MS : Germany Twinning : 23-11-2007 till 22-11-2009 TRM : 04-04-2011 till 08-04-2011
10 Before the TRM Contact the former RTA : Discuss (very) preliminary agenda First idea on the Twinning (background) Discuss possible counterparts Prepare introduction letter to the different counterparts in the BC’s Administration Briefly explain the goal Already give some items for discussion Didn’t send the reporting form
11 My agenda Monday morning : meeting former RTA Monday afternoon : RTA + BC project leader Tuesday morning : Short briefing with RTA on how the day before went Short meeting with Deputy Minister (Courtesy visit) Tuesday afternoon and other days : meetings with other (more technical) divisions In between : Report preparation Thursday evening : present preliminary outcomes – finalised by mail correspondence
12 The Reporting Form (I) Identification of the Twinning project General environment : Changes in staff – changes in structure Changes to the project Project deliveries : Indicators Fully delivered ? Ownership ? Impact still visible ? Training outputs still used ? Impact likely to be sustainable ? Recommendations issued & timetable ?
13 The Reporting Form (II) Additional Comments Follow-up of Recommendations Lessons learned for future Twinnings
14 Observations Be prepared to “go with the flow” (agenda) Do not compromise on content (reporting form) Use the reporting form as a guideline for the discussion. Adopted the reporting form: different situation according to the sector in the BC’s administration As a TRE: let the RTA of the Twinning project accompany you: he knows the people As a TRE: Reporting mission, not an evaluation mission. people are more willing to comment on things that went not so well “Systemic risk”, hierarchy, personal initiative
15 Johan Van Ransbeke Belgian Customs and Excises firstname.lastname@example.org Thank you for your attention