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Commonwealth Health Research Board [CHRB] Highlights of the FY 2015/2016 Grant Guidelines effective July 1, 2014 for grants to be awarded July 1, 2015.

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Presentation on theme: "Commonwealth Health Research Board [CHRB] Highlights of the FY 2015/2016 Grant Guidelines effective July 1, 2014 for grants to be awarded July 1, 2015."— Presentation transcript:

1 Commonwealth Health Research Board [CHRB] Highlights of the FY 2015/2016 Grant Guidelines effective July 1, 2014 for grants to be awarded July 1, 2015 This PowerPoint document provides highlights of the CHRB Grant Guidelines. More detailed instructions and guidance is provided in the CHRB Grant Guidelines documents. http://www.chrb.org/linked_documents/Grant_Guidelines.pdf http://www.chrb.org/linked_documents/Grant_Guidelines.pdf

2 The Commonwealth Health Research Board [CHRB] was created by Virginia Code § 23-278 to provide financial support for research efforts having the potential of maximizing human health benefits for the citizens of the Commonwealth. Research efforts eligible for support shall include traditional medical and biomedical research relating to the causes and cures of diseases, as well as research related to health services and the delivery of health care. Commonwealth Health Research Board [CHRB] Introduction

3 Calendar of Key Dates Introduction  Applicants are responsible for knowing, and must comply with, the CHRB’s Grant Guidelines and CHRB’s Policies and Procedures.  Applicants are responsible for complying with all terms, conditions, and definitions as established by the CHRB.  Applicants should note that compliance with policies and/or definitions utilized by the National Institutes of Health [NIH] or other Federal or non- Federal funding entities may not constitute compliance with CHRB’s policies, procedures, guidelines, or definitions if they differ; yet do not conflict with one another.  Grantee Institutions or Organizations must meet all applicable federal, state, and local regulations, requirements, and standards related to the involvement of human subjects and vertebrate animals.  Grantee Institutions or organizations are responsible for compliance with laws and regulations as required by the Virginia Board of Pharmacy.

4 Calendar of Key Dates Entities Eligible for CHRB Grant Funding The following entities may apply for a CHRB grant: State-supported Virginia institutions of higher education; Agencies of the Commonwealth of Virginia Nonprofit organizations exempt from income taxation pursuant to § 501 c (3) of the Internal Revenue Code and located in the Commonwealth of Virginia

5 Entities Eligible for CHRB Grant Funding For the FY 2015/2016 CHRB competition, applicants may request funding to support projects over either a one-year or two-year period. The maximum amount of a one- year award is $100,000. The maximum amount for a two-year award is $200,000. However, no more than $100,000 is provided in either the first or second year. The number of one-year and two- year awards the CHRB anticipates funding, is dependent upon the funds available, and the number and merit of proposals received and reviewed.

6 Calendar of Key Dates Key Dates Due Dates Concept Paper SubmissionsOctober 1, 2014 Full Proposal SubmissionsFebruary 3, 2015 Presentations to CHRBMay 14, 2015 Grant AwardsJuly 1, 2015 Calendar of Key Dates for Grant Applicants

7 Step One: Concept Paper Submission All applicants seeking CHRB grant support must submit a Concept Paper. The CHRB reviews only Concept Papers submitted in compliance with the CHRB’s Grant Guidelines and Policies and Procedures. For institutions of higher education, all Concept Papers must be submitted to the Applicant Institution’s Office of Sponsored Programs or Office of Grants Research for institutional review and approval, prior to being submitted to the CHRB. For organizations other than institutions of higher education, all Concept Papers must be submitted to the Applicant Organization’s Office of Sponsored Programs or Office of Research for internal review and approval, prior to being submitted to the CHRB. Due: October 1, 2014

8 Step Two: Full Proposal Submission Applicants, whose Concept Papers appear to meet CHRB purposes and goals and which are judged to merit further consideration, are asked to submit Full Proposals. Applicants whom the Board has invited to develop a Full Proposal may submit a Full Proposal to the Board. An invitation to submit a Full Proposal or make a presentation [Step Three] does not guarantee grant funding. Due: February 3, 2015

9 Step Three: Full Proposal Presentation to the CHRB Date: May 14, 2015 The CHRB invites finalists, from among individuals who submitted a Full Proposal, and are judged to be most competitive, and to merit further consideration, to make a presentation to the Board. The PI submitting the proposal must make the oral presentation to the CHRB and address questions on the date set forth by the CHRB. Presentations, including questions from the Board members, and responses are restricted to 15 minutes. The presentation should elaborate on the information contained in the Full Proposal. The Principal Investigator [PI] should briefly discuss success of past research relevant to the pending proposal. No alternate dates or presenter substitutions are permitted. Co-Investigators are not allowed to make the presentation in place of the PI. However, Co- Investigators may accompany the PI to the presentation and respond to questions during the question and answer period. The CHRB makes final determinations concerning which of the presenters will receive a CHRB award after the application and review processes are completed.

10 Calendar of Key Dates Grant Scientific Review Criteria Concept Papers and Full Proposals are reviewed in accordance with the following review criteria: Significance Approach Innovation Experience and Qualifications of Research Team Unique Virginia Considerations, Collaborations and Leverage

11 Calendar of Key Dates Grant Scientific Review Criteria [continued] Significance:  Does the research address an important problem?  If the aims of the application are achieved, how will scientific or other knowledge be advanced?  What will be the impact of this research on the concepts, methods, or practices in the related field?

12 Calendar of Key Dates Grant Scientific Review Criteria [continued] Approach:  Are the conceptual framework, design, methods and analyses adequately developed, well integrated, and appropriate to the aims of the project?  The Board supports both new research efforts and the expansion or continuation of existing research efforts.

13 Calendar of Key Dates Grant Scientific Review Criteria [continued] Innovation:  Does the project employ novel concepts, approaches or methods?  Are the aims original and innovative?  Does the project challenge existing paradigms or develop new methodologies or technologies?

14 Calendar of Key Dates Grant Scientific Review Criteria [continued] Experience and Qualifications of Research Team:  Does the Principal Investigator have the proper training, experience and appropriate percentage of time designated to direct and manage the project?  Has the Principal Investigator conducted research related to the project?  Is the research team qualified through training and experience to conduct this research?  Has the Principal Investigator published any successfully-completed or ongoing research which relates to this proposal?

15 Calendar of Key Dates Grant Scientific Review Criteria [continued] Unique Virginia Considerations, Collaborations and Leverage:  What is the potential of maximizing human health benefits for Virginia citizens?  Are there unique Virginia research resources or facilities to be utilized?  Will the initiative employ useful collaborative arrangements among two or more institutions of higher education or other research organizations?  How will funding provided by the CHRB be used to leverage additional support from other federal or private organizations? The Board gives priority to those research efforts for which CHRB support can be leveraged to foster contributions from federal agencies or other entities.  Will there be opportunities for undergraduate students at small colleges to participate in the research?

16 Calendar of Key Dates AgendaDates CHRB 2015/2016 Grant Guidelines and Policies and Procedures are posted on the CHRB website. July 1, 2014 Concept Paper Submissions dueOctober 1, 2014 CHRB meets to review recommendations for those Concept Papers submitted to be developed into Full Proposals. December 11, 2014 Full Proposal Submissions dueFebruary 3, 2015 CHRB meets to review recommendations for those Full Proposals submitted that will be presented to the Board. April 9, 2015 CHRB meets to hear presentations from grant finalists and make decisions about which proposals it will fund for 2015/2016. May 14, 2015 Grant AwardsJuly 1, 2015 Full Calendar of Key Dates for 2015/2016 CHRB Grant Process

17 Calendar of Key Dates Substantive Changes: Unallowable substantive changes between the Concept Paper and Full Proposal are as follows. No changes may be made between the Concept Paper and Full Proposal regarding the:  Scope of the proposed project  Objectives  Anticipated outcomes identified in the Concept Paper that were considered in the favorable review of that Concept Paper  Principal Investigator’s identify or proposed percentage of effort  Percentage of effort for specific project participants  Salary requests for the research participants, because this would likely result in changes in the percentage of effort provided in the Concept Paper for each individual, which were approved as part of the CHRB’s review.  Major equipment purchases  Requests for two years of funding in the Full Proposal if the Concept Paper only requested one year of funding Substantive and Nonsubstantive Changes between the Concept Paper and Full Proposal Submissions:

18 Calendar of Key Dates Nonsubstantive Changes: Allowable nonsubstantive changes between the Concept Paper and Full Proposal which may be permitted, provided an explanation and justification are provided to the satisfaction of the CHRB. Changes to the procedures or methods described in the Concept Paper Citation of new publications in the literature concerning the methodology since the submission of the Concept Paper. Revisions based on this new information must be explained and justified. Minor budgetary changes, such as the cost of animals, equipment and supplies if no programmatic changes will result and additional funds for increased effort by the PI are not requested. However, the requested funds cannot exceed the $100,000 per year limit and the Applicant Institution or Organization is responsible for providing 33% match of the requested CHRB funds for each year for which funds are requested. Salary requests for the research participants: change of less than 5% in percentage of effort [e.g. 35% to 30% effort] allowable only for research participants other than Principal Investigator. Substitution of comparably-qualified persons [not including the Principal Investigator] at comparable percentage of effort and duties is acceptable; however adding additional individuals who are not substitutes would not be allowed. Substantive and Nonsubstantive Changes between the Concept Paper and Full Proposal Submissions: [continued]

19 Calendar of Key Dates Concept Paper Submission Requirements Due Date: Tuesday, October 1, 2014 by 4:00 pm An electronic PDF copy of each original Concept Paper, attachments and supporting documentation, with original signatures, must be submitted as a single PDF document, via the electronic process. Follow Grant Guidelines and include checklist demonstrating that all requirements are addressed. The Concept Paper is developed so that it, and the required attachments, fully explain the proposed research project. A Principal Investigator applying for funding may submit not more than one Concept Paper per funding cycle. The CHRB accepts not more than 15 Concept Papers from a single agency, non-profit organization, or institution of higher education per funding cycle. It is the responsibility of the Applicant Institution or Organizations to decide which of the 15 or fewer Concept Papers are submitted.

20 Calendar of Key Dates Full Proposal Submission Due Date: Tuesday, February 3, 2015 by 4:00 pm An electronic PDF copy of each original Full Proposal, attachments and supporting documentation, with original signatures, must be submitted as a single PDF document, via the electronic process. Follow Grant Guidelines and include checklist demonstrating that all requirements are addressed. The Full Proposal is developed so that it, and the required attachments, fully explain the proposed research project. Do not reference the previously submitted Concept Paper to explain aspects of the project.

21 Calendar of Key Dates Cover Page, Page Length and Font and Document Title Step One: Concept Paper Submission Step Two: Full Proposal Submission Cover Page A completed executive summary written in a manner which is comprehensible to a lay audience. The form must be signed by the institution’s authorized research official, or the organization’s authorized representative, and the Principal Investigator of the proposed project. A completed executive summary written in a manner which is comprehensible to a lay audience. The form must be signed by the institution’s authorized research official, or the organization’s authorized representative, and the Principal Investigator of the proposed project. Page Length and Font Concept Papers, excluding the cover page and Attachments 1 through 6, must be no longer than five typewritten, double- spaced pages. Full Proposals, excluding the cover page and Attachments 1 through 9, must be no longer than twelve typewritten, double- spaced pages. Document Title Please save the submission as PDF document in the following format: Application #, PI’s last name, Institution/Organization Concept Paper.pdf #000-00-14 Smith StateU Concept Paper.pdf Please save the submission as PDF document in the following format: Application #, PI’s last name, Institution/Organization Full Proposal.pdf #000-00-14 Smith StateU Full Proposal.pdf

22 Calendar of Key Dates Not including a research component for the proposal. Requesting funding to support the research of a graduate student’s masters or doctoral thesis. Not providing the approximate number of animals, human subjects, or tissue samples to be used in the study. Not providing “Current Funding” and “Pending Funding” for all CHRB professional project participants, including the Principal Investigator, Co-Investigators, Collaborators, Consultants, Post Doctoral participants and Subcontractors. If none, reflect “No Current Support” or “No Pending Support”. Omission of required information on Attachment 1: Budget Forms [CHRB and Matching Funds form and Matching Funds Source form] Making major equipment requests or requests for fabrication of equipment. Noncompliance with Page and Length format e.g. exceeding page limitations or single spaced submission. Requesting funds for meeting or conference travel. Not providing all CHRB professional project participants, including the Principal Investigator, Co-Investigators, Collaborators, Consultants, Postdoctoral Participants, and Subcontractors, by name and position, e.g. Dr. John Smith, Principal Investigator. Not providing a curriculum vitae of two single spaced pages or less for each of the following: Principal Investigator, Co-Investigators, Collaborators, and Consultants, as well as for other named individuals such as Post Doctoral participants and Research Assistants who will have a major role in the project. Requesting support for training activities. Examples of Reasons for Denial of a full Scientific Review of a Concept Paper

23 Calendar of Key Dates All examples provided under the Concept Paper column plus the following: Unallowable Substantive changes between the Concept Paper and the Full Proposal Omission of required letters of support from the institution or organization indicating the institution’s/organization’s approval and support of the proposal, agreement to provide matching funds, and agreement to comply with the conditions for grant acceptance. No assurance of IRB or IACUC approval or pending approval. If IRB or IACUC is pending approval, an assurance must be provided that a decision will be made by June 15 of the funding year. Examples of Reasons for Denial of a full Scientific Review of a Full Proposal

24 Anne C. Pace, M.P.A, Administrator Commonwealth Health Research Board P. O. Box 1971 [Mailing] 101 N. 14 th Street, 2 nd Floor [Delivery] Richmond, Virginia 23218-1971 anne.pace.chrb@doa.virginia.gov 804.371.7799 Telephone 804.692.0222 Fax Contact Information:


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