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FOOD & BEVERAGE PRODUCTS TENDER FORUM Department of Health & Human Services - Dec 2013.

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Presentation on theme: "FOOD & BEVERAGE PRODUCTS TENDER FORUM Department of Health & Human Services - Dec 2013."— Presentation transcript:

1 FOOD & BEVERAGE PRODUCTS TENDER FORUM Department of Health & Human Services - Dec 2013

2 The following will be covered this evening: Details of planned food tender Tips for responding to tender Other opportunities for local producers Other Government Agencies that may be able to assist you. Overview

3 Details of Planned Food Tender The Department of Health and Human Services wishes to establish Standing Offer Agreements (SOA) for the supply of a range of food and beverage items (approximately 500 individual items) Numerous sites throughout the Department and the Tasmanian Health Organisations are eligible to purchase from the goods and services available under these contracts. Listed External Ordering Authorities, together with other Income Tax Exempt Charity (ITEC) organisations, government authorities and education bodies as approved by the Department, are eligible to purchase from the goods and services available under these contracts.

4 Details of Planned Food Tender The tender will be split into the following 3 geographical locations: Area 1 Southern Tasmania = Area 62 (includes New Town, Ouse, Lenah Valley, Lutana, Oatlands, New Norfolk Hospital & Royal Hobart Hospital) Area 2 North & North East Tasmania = Area 63 (includes Deloraine, Beaconsfield, Campbell Town, George Town, Launceston General Hospital, Scottsdale, Flinders Island, St. Helens & St. Marys) Area 3 West & North West Tasmania = Area 64 (includes Burnie, Devonport, Latrobe, North West Regional Hospital, King Island, Smithton & Queenstown).

5 Details of Planned Food Tender The tender will be split into the following 9 Product Groups : Fish Frozen, Groceries, Meat Fresh, Poultry Fresh & Frozen, Smallgoods, Vegetables Frozen, Bread & Bakery Products, Milk & Cream and Vegetables Processed

6 Details of Planned Food Tender In respect to the product groups of; Fish Frozen, Groceries, Meat Fresh, Poultry Fresh & Frozen, Smallgoods and Vegetables Frozen: Tenderers can bid on any item in any of the three regional supply areas; Contract will be awarded by product by area. In respect to the product groups of Bread & Bakery Products, Milk & Cream and Vegetables Processed: Tenderers can bid on all items by product group in any of the three regional supply areas; Contract will be awarded by product group by area

7 Details of Planned Food Tender Tender Evaluation Process: Tenders will initially be assessed for compliance with; Conditions of Tender, Conditions of Contract and compliance to relevant Food Safety Standards Compliant tenders will then be evaluated against a set of detailed qualitative criteria which will include product quality, product specs, delivery times, company capability and environmental impact. In assessing the product groups of; Fish Frozen, Groceries, Poultry Fresh & Frozen, Meat Fresh, Smallgoods and Vegetables Frozen, for those offers that do satisfy the qualitative criteria, the lowest priced offer for each item in each regional supply area will be deemed to represent the best value for money.

8 Details of Planned Food Tender Tender Evaluation Process: In assessing the product groups of Bread & Bakery Products, Milk & Cream and Vegetables Processed, for those offers that do satisfy the qualitative criteria, the lowest value offered for the items in each regional supply area will be deemed to represent the best value for money. As part of this process consideration will also be given to any benefits in buying locally.

9 In the planning stage and before preparing your tender submission the following tips may be beneficial: Start early. Make sure you understand what is required Read the tender documentation thoroughly. If you have any uncertainties and require assistance, seek clarification from the agency contact; Determine if you can complete the contract in-house or if you will need to sub-contract or form a consortium. Determine the criteria against which your tender will be evaluated and note any weighting placed on each of the criteria. Note the closing date, time and address for lodging your tender. Tips for responding to Tender

10 When preparing your submission please keep in mind the following tips: Present your response in a simple format Know how your tender will be evaluated Maximise Compliance Demonstrate your ability Complete the price or cost schedule Provide Additional Information to support your submission

11 If you wish to be part of this tender but cannot meet the requirements i.e. delivery etc. maybe not all is lost. We have spoken with the 2 largest food distributors in the Country and State: Bidvest and PFD Food Services and they have confirmed that they are more then happy to discuss with you the prospect of joining their supply chain. Food & Other opportunities for Local Producers

12 To take advantage of this opportunity please contact: Tom McGinn General Manager Tasmania PFD Food Services Pty Ltd 28a Hillcrest Rd Devonport TAS 7310 Phone: Mobile: Web Site: Fax: Mike West | General Manager 7 Runway Place, Cambridge TAS Direct: Mobile: Office: Fax: Other opportunities for Local Producers

13 The following Government organisations are able to assist your business : Industry Capability Network Business Tasmania Other Government Agencies that may be able to assist you


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