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Writing Field Test Writing Field Test School Assessment Coordinator Training December 5, 2014 1.

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1 Writing Field Test Writing Field Test School Assessment Coordinator Training December 5, 2014 1

2 Writing Field Test 2 Overview These training materials are based on the Winter 2014 FSA ELA Writing Test Administration Manual and are available at These training materials highlight important information regarding test administration policies and procedures. Not all information from the test administration manual is included in this presentation, so it is imperative that school staff read and familiarize themselves with all information in the manual in addition to using these training materials. Update to the Manual  Due to recent updates to the Test Delivery System (TDS), the script for administering computer-based tests has been updated in the FSA ELA Writing Field Test TAM. The updated version of the TAM has the date “11_26_14” noted.  The affected portion is within the section titled “Script for Administering the Computer-Based Grades 8–11 FSA ELA Writing Field Test.” The only affected pages are pages 50, 51, and 59.

3 Writing Field Test Terms American Institutes for Research (AIR): AIR is the assessment vendor for FSA assessments. Data Recognition Corporation (DRC): DRC is the vendor responsible for processes associated with paper-based FSA materials, including printing, shipping, receiving, and scanning. FSA Portal: Resources and information for district and school personnel are located in the FSA Portal, which is accessed at  The portal is organized by user roles and also includes links to the Test Delivery System (TDS), Test Information Distribution Engine (TIDE), and Online Reporting System (ORS). Test Information Distribution Engine (TIDE): TIDE is the enrollment and user management system for the FSA assessments. Student enrollment and test eligibility information is managed via TIDE. All school personnel who will administer FSA assessments must have user accounts in TIDE. 3

4 Writing Field Test Terms (cont.) Test Delivery System (TDS): All computer-based FSA assessments are administered via TDS, which includes the Test Administrator Interface as well as the Student Interface. Secure Browser: The secure browser allows students to access the computer-based FSA assessments. This software must be installed on all computers or devices that will be used for student testing. A link to download the secure browser is located in the FSA Portal. Online Reporting System (ORS): ORS allows school personnel to track the progress of student computer-based testing and access student results. ORS is accessed via the FSA Portal using the same username and password used to access other AIR systems. Student Interface: Students use the Student Interface to log into and take computer-based FSA tests. Test Administrator Interface: Test administrators use the Test Administrator Interface to create and monitor test sessions for all computer-based FSA assessments. 4

5 Writing Field Test Terms (cont.) Session ID: Session IDs are unique codes generated by the Test Administrator Interface. In addition to their Username and First Name, students use the Session ID to log into computer-based FSA assessments. Test Administrators must record the Session ID as part of their required administration information. Test Tickets: Test Tickets contain login information for students. Each student must have a test ticket to log into computer-based FSA assessments. Test tickets are generated in TIDE and contain the following fields: Username, Last Name, First Name (password), Grade, Date of Birth, Student ID Number, District and School. District/School Labels: Districts and schools will receive District/School Labels, which must be applied to hand-gridded test and answer books. If a document is hand-gridded and an On- Demand PreID Label cannot be printed, then a District/School Label must be applied to ensure the student’s results are reported to the correct district and school. 5

6 Writing Field Test Terms (cont.) DO NOT PROCESS Labels: Schools will receive DO NOT PROCESS Labels, which must be applied to any USED NOT TO BE SCORED test and answer books that should NOT be scanned or counted for participation (e.g., responses were transcribed into another test and answer book). The DO NOT PROCESS Label should be applied in the same location as the PreID or District/School Label and should cover the label currently on the test and answer book. On-Demand PreID Labels: On-Demand PreID Labels may be printed locally for any students who were not included in the original PreID upload for this administration or for students who transferred to a school after the PreID upload. Schools will receive blank labels for printing On-Demand PreID Labels. School Box Range Sheet: This sheet identifies the total number of boxes shipped to the school. 6

7 Writing Field Test Test Administration Schedule 7 Students Tested Test Type Testing Window Grades 8-11CBT December 1-19, 2014 and/or January 5-February 13, 2015 Grades 4-7PBTFebruary 2-13, 2015

8 Writing Field Test Session Length and Testing Duration 8 Grades Tested SessionsAdministration Time 4-112 sessions (2 prompts), administered over two days 90 minutes each session, but students may continue working, if needed, for an additional 30 minutes for each session

9 Writing Field Test Test Delivery System Overview 9 Online Testing TIDE User Management and Student Enrollment TA Interface Test Administration ORS Participation Reports Paper Testing TIDE User Management, Student Enrollment, Test Materials Paper Testing Test Administration

10 Writing Field Test Common Login System 10 Any FSA system can be accessed from the FSA Portal at The same username and password can be used for each of the systems

11 Writing Field Test TIDE System Overview 11 Manage Users View/Edit Student Information PreID or Add Students Print Student Test Tickets Print On-Demand PreID Labels Verify Contact Information Invalidate Tests

12 Writing Field Test Accessing TIDE 12 Go to the portal Select the appropriate role Click the “TIDE” icon

13 Writing Field Test Accessing TIDE  To access TIDE, you will need: Username (email address) and password High-speed internet connection Supported Internet browser JavaScript; and Disabled pop-up blockers  School Assessment Coordinators (SACs) are responsible for entering other school-level users into TIDE. o School Assessment Coordinators can add other SAC or Test Administrator (TA) accounts.  Once your account is set up, your username and password will be used to access all FSA systems (TIDE, Test Administrator [TA] Interface, Online Reporting System [ORS]). 13

14 Writing Field Test TIDE User Roles 14 TIDE is organized by user role and access to certain tasks and functions are assigned to specific roles. A detailed list of roles and their access to tasks are available in the TIDE User Guide. District Assessment Coordinator (DAC) School Administrator School Assessment Coordinator (SAC) Test Administrator (TA)

15 Writing Field Test First Time Users  Initial SAC accounts will be created by Student Assessment & Educational Testing (SAET) Office.  Instructions for creating and managing user accounts are in the TIDE User Guide.  Newly added users will receive an automated email that contains the following: Their assigned user role(s) The applications to which they have access A secure, temporary, one-time link to activate the account  If a school user has not received this email, or if the link has expired, contact SAET. 15

16 Writing Field Test Activating Your TIDE Account 16 TIDE will send you an introductory email. This email contains the following information: A link for logging in to TIDE. This link expires 30 days after the email was sent. Your temporary password. If you do not receive an account activation email, check your spam folder. Emails are sent from Florida, so you may need to add this address to your contact list. To activate your account: 1. Click the link in the introductory email. The Please Log In page appears. 2. In the Old Password field, enter the password provided in the activation email. 3. In the other password fields, enter a new password. The password must be at least eight characters long and have three of the following: one lowercase alphabetic character, one uppercase alphabetic character, one number, and one special character %, #, or !. 4. Click Submit. The Select a Security Question page appears. 5. Mark the checkbox next to a question, and enter an answer. 6. Click Save. The FSA portal page appears.

17 Writing Field Test Logging In 17 When prompted, the user should enter his or her username (email) and password. After a user has logged in, he or she may be prompted to choose an administration, depending on role.

18 Writing Field Test 18 TIDE Home Screen

19 Writing Field Test Manage Users Tab 19 The Manage Users tab may be used to: Search for existing user records Export a list of existing user records View and/or edit existing user records Delete an existing user record Add new user (individual user)

20 Writing Field Test Manage Users: Add User 20 To add an individual user, select the Add User tab. Select the role that will be assigned to the user, fill in the required fields, and click Add User.

21 Writing Field Test Manage Users: View/Edit Users 21 To view or edit users, select the sub-tab View/Edit Users. Use the search feature to find the user(s) you wish to view or edit. Select a role and school from the drop-down menus, and fill in additional information to help narrow results. Click the Search button after all search criteria have been selected/entered.

22 Writing Field Test Manage Users: View/Edit Users 22 To view or edit a user’s record, click the View button next to the user’s name. Authorized users may edit the user’s first name, last name, and phone number. Click Save to save changes or Go Back To Search Results to return to results without making changes.

23 Writing Field Test Manage Users: Export a List of Users 23 To export the list of users, click the ‘check all’ box at the top of the table or select a subgroup of users by clicking the check box next to each record you want to include in the export. Click Export and select the desired export format (Excel or CSV).

24 Writing Field Test Manage Users: Delete a User 24 To delete a user, click the check box next to the user’s record and click the Delete button. A confirmation screen will appear.

25 Writing Field Test Student Information Tab 25 The Student Information tab may be used to: Add new student (individual student) Search for students and view information Export a list of students Print test tickets for online testing Print On-Demand PreID Labels

26 Writing Field Test Student Information Tab: Add Student 26  To add a single student record, select the sub-tab Add Student. Select the correct district and school and fill in other required information. Save the entry.

27 Writing Field Test Student Information Tab: View/Edit Students 27  To view or edit student records, select the sub-tab View/Edit Students. Use the search feature to find student(s) you wish to view or edit. Select a school and fill in other information to help narrow results. Click Search.

28 Writing Field Test Student Information: View a Student Record 28 To view a student’s record, click the View button for that record.

29 Writing Field Test View Student: Student Information 29 The top of the View Student Details box contains the demographic information for the selected student. School Assessment Coordinators will also be able to edit all student information except for the student’s SID on this screen. Student Information can be updated before or after testing.

30 Writing Field Test Student Information: Export a List of Students 30 Search for students. You may sort the results by clicking on the column header. You may select a subgroup of students for export by clicking the check box next to each record you want to include in the export. To export the list of students, click Export and select the desired export format (Excel or CSV).

31 Writing Field Test Student Information: Printing Test Tickets for Online Testing 31 Students taking an online test will be required to have a test ticket. From the student search results page, select all students or a subgroup of students, and click Print Test Tickets. The tickets containing the students’ username and other demographic information will be made available for printing. Note: To print Test Tickets by class code, use the additional search criteria when searching for students on the View/Edit Student tab.

32 Writing Field Test Student Information: Printing PreID Labels for Paper-based Testing 32 PreID labels are included in the test materials shipments. In the case that a student’s information on the PreID label is incorrect, or a student has changed school/district, labels can be printed on-demand in TIDE after the student’s information is updated in TIDE.  To Print PreID Labels, Click the checkbox next to the student(s) and click Print PreID Labels. A file will open with the new PreID Labels. Print on the additional blank labels provided in the paper- based materials shipment.

33 Writing Field Test Test Administrator Interface for Online Testing 33

34 Writing Field Test To administer either an online training test or an online operational test, you will need to:  Install the secure browser on student workstations or devices.  Review that students are enrolled for the test to be administered using TIDE.  Set up a Test Session and provide the Session ID to students.  When students log in, ensure they have a Test Ticket and enter their Username and first name as they appear on the test ticket. Test Administrator Preparation for Online Testing 34

35 Writing Field Test Accessing the Test Administrator Interface 35  The Test Administrator Interface (TA Interface) is accessed from the user pages on the FSA Portal. Go to the portal at Select the appropriate user card Click the Test Administration or TA Training Test icon Sign in using your Username and Password

36 Writing Field Test Test Administrator Home Page 36

37 Writing Field Test Starting a Test  You must start a test session before students can log in to test. Click Writing Field Test Click Start Session  The Session ID is generated automatically. Provide the Session ID to students 37

38 Writing Field Test Approving Students  Before students log in: Approvals button is not clickable and says “Approvals (0).” Preview table says “No students awaiting approval.”  After students log in and request approval: Approvals button is clickable and says “Approvals (#).” Preview table lists each student and his or her selected test. 38

39 Writing Field Test Approving Students to Test 39  After clicking the Approvals button, the following screen appears: Click See Details to view student test settings. Click Approve to allow students to begin testing. Click Deny to reject a student request to take a test.  Use the Approve All Students button to approve all students listed.  The Refresh button updates the list of students awaiting approval.

40 Writing Field Test Student Lookup Feature 40  Click Student Lookup.  Use the Quick Search or Advanced Search tabs.

41 Writing Field Test Student Login 41  After opening the secure browser, students will use the information from their Test Ticket to login.  Students will be shown a screen to confirm their demographic information.  Students will be asked to select a test. The first time the student signs in, the green arrow will be solid. When a student is resumed or signs in for Session 2, the green arrow will be segmented.  A test confirmation page will appear, and students will then await approval from the TA to enter the test.

42 Writing Field Test Monitoring Student Progress  After students have logged in and the Test Administrator has approved them to begin testing, the test session table at the bottom of the screen will display each student currently logged in to the session. 42

43 Writing Field Test Exiting or Logging Out In the case of an unintentional exit from the TA Site caused by a system or computer error (such as the web browser crashing or closing), a network or communication error, power loss, or other event, the 90-minute rule applies. If you accidentally close the browser while students are still testing, your session will remain open until it times out. You can open the browser and navigate back to the TA Site. You will be prompted to enter your active Session ID.  Warning: You must remember or write down your active Session ID. If you do not remember your Session ID, you will not be able to enter your active session, and you will need to contact the Help Desk for assistance. If you unintentionally log out of a TA Site while students are still testing, your session will be stopped, all in-progress tests will be paused, and the students will be logged out. You cannot resume the original session. You will need to log back in, start a new session, and provide the new Session ID to students who need to log back in and resume testing. 43

44 Writing Field Test Timing Out  As a security measure, Test Administrators are automatically logged out after 90 minutes of user inactivity and student inactivity in a test session. This will result in closure of the test session. Note: If a Test Administrator is logged out due to inactivity, the Test Administrator has to create a new test session and provide another Session ID to allow students to log back into the test. The Test Administrator should set up the session no earlier than 90 minutes before students begin to test. Test Administrators will not be logged out as long as students are actively testing. 44

45 Writing Field Test Ending a Test Session 45 Ending Session 1/Day 1 of Testing: After students finish responding to the first prompt and have reviewed their answers, students will click PAUSE on the Review screen. After all students are finished testing or after the test session is ended, Test Administrators will click the STOP SESSION button in the upper left corner of the screen. An “Important!” box will appear, requesting verification to end the session and log students out. Ending Session 2/Day 2 of Testing: *Note on Session 2/Day 2 TAs will create a new test session, and approve students to test. Students should select to resume the test with the green segmented arrow. After students finish responding to the second prompt, students will click END TEST. They will review their response and then click Submit Test. After all students are finished testing or after the test session is ended, Test Administrators will click the STOP SESSION button.

46 Writing Field Test Paper-based Testing  School shipments will contain planning sheets for both paper-based and online testing, and test booklets for paper-based testing (grades 4-7 only).  Paper-based testing procedures are outlined in the Writing Field Test posted to the FSA Portal.  Labels will be provided for return shipments of test booklets and other non-scorable testing materials. 46

47 Writing Field Test Online Reporting System 47

48 Writing Field Test Test Management Center 48  Used to manage online testing through: Participation Reports Test Completion Rates

49 Writing Field Test 49 Participation Report  Follow steps to create a Participation Report.

50 Writing Field Test Using Participation Report 50 Common examples of Participation Report cases: Which students have not yet tested? Which students have started but not yet completed their test? Which students have paused tests? Did every student in a test session complete their test?

51 Writing Field Test Participation Report Results 51  Example of a Participation Report. These reports can be used to keep track of Test Participation.

52 Writing Field Test Test Completion Rates 52  The Test Completion Rates screen offers a high-level view of how many students have started and completed tests.

53 Writing Field Test 53 Students to Be Tested All Grades 4-11 students at selected schools should participate Students in Grades 4-7 will take a paper-based test Students in Grades 8-11 will take a computer-based test English Language Learners (ELLs) All ELLs are expected to participate Students With Disabilities Students with disabilities who participate in the standardized testing program with or without accommodations are expected to participate

54 Writing Field Test Students NOT Testing Students needing PBT and CBT accommodations: Large Print documents (PBT) Braille documents (PBT) Text-to-speech (CBT) Masking (CBT) 54

55 Writing Field Test 55 Allowable Accommodations Students With Disabilities Test administrators who will administer tests to students using accommodations must familiarize themselves with the information in Appendix A. Flexible Presentation Flexible Responding Flexible Scheduling Flexible Setting Assistive Devices and Tools

56 Writing Field Test Allowable Accommodations (cont.) ESOL Levels 1- 4 Only Students who are currently receiving services in a program operated in accordance with an approved district LEP plan: Flexible Setting Flexible Scheduling Assistance in Heritage Language Approved Dictionary 56

57 Writing Field Test 57 Test Security Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A-10.042, FAC, inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement. Examples of prohibited activities include the following: Reading the Writing prompts before, during, or after testing Revealing the Writing prompts Copying the Writing prompts Explaining or reading the Writing prompts for students Copying or reading student responses or used planning sheets Changing or otherwise interfering with student responses Causing achievement of schools to be inaccurately measured or reported A screencast training on Test Security to use during your school-level training session may be accessed at

58 Writing Field Test State and District Requirements Standards, Guidelines, and Procedures for Test Administration and Test Security available at o/InfoForTestChair.asp o/InfoForTestChair.asp – Adopted by School Board – General Guidelines Florida Test Security Statute and Rule School Procedural Checklist (FM-6927) 58

59 Writing Field Test Test Irregularities/ Missing Materials Test administrators should report any test irregularities (e.g., disruptive students) and possible security breaches to the school assessment coordinator immediately. Schools must investigate ANY report of missing materials and report missing secure materials to Student Assessment & Educational Testing (SAET) immediately at 305-995-7520. If a test irregularity or security breach is identified, the school assessment coordinator must contact SAET to discuss possible test invalidations. 59

60 Writing Field Test 60 Electronic Devices Students may not have any electronic or recording devices at their desks, in their pockets, or anywhere they can reach them during testing or break, even if they are turned off or they do not use them. If a student is found to be in possession of ANY electronic devices during testing OR during a break, his or her test must be invalidated. Students and parents/guardians should be made aware of this policy prior to testing.

61 Writing Field Test Before Testing 61

62 Writing Field Test 62 Communicate Testing Policies Electronic Devices Policy—If students are found with ANY electronic devices, including, but not limited to, cell phones and smartphones, during testing OR during breaks, their tests will be invalidated. Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test. Discussing Test Content after Testing—The last portion of the testing rules read to students before they sign below the acknowledgment reads, “After the test, you may not discuss the Writing prompt with anyone. This includes any type of electronic communication, such as texting, emailing, or posting online, for example, on websites like Facebook, Twitter, or Instagram.

63 Writing Field Test 63 You will receive the following materials in the White SAC box, as appropriate for your school: School Cover Memo School Packing List School Box Range Sheet (NEW) School Security Checklist PreID Rosters and Labels, and Blank PreID Labels (NEW) District/School Labels (NEW) Do Not Process Labels (NEW) Roll of Plastic Return Bags (NEW) Green Labels (To Be Scored) and Yellow Labels (Not To Be Scored) Writing Planning Sheets Writing test and answer books (only grades 4-7) Maintain an accurate Test Materials Chain of Custody Form at all times Save the original boxes for returning TO BE SCORED materials. If you need additional materials, contact the Test Distribution Center (TDC) at 305-995-3743. Receive Test Materials

64 Writing Field Test 64 Prepare Test Materials School personnel must adhere to the following policies as they prepare student materials: School staff may verify and apply PreID labels and/or complete student grid sheets on paper-based test materials no sooner than 3 days prior to testing (January 28). Only the school assessment coordinator and school personnel designated by the building/site administrator may open the shrink- wrapped packages and affix labels. Students are not permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing. After preparation, all secure materials must be returned to locked storage and remain there until testing begins.

65 Writing Field Test 65 Chain of Custody Form Schools are required to maintain a Test Materials Chain of Custody Form located at and in Appendix D. Record accurate information on the form, including the dates and times activities are completed, the names of the people performing activities involving the materials, and information about the locked storage room. Retain electronic or hard copies of completed forms after materials are packaged for return.

66 Writing Field Test District-Level Certification Form Non-certified school personnel designated by the school administrator to assist test chairperson in handling secure materials for statewide assessments must be granted approval by the FLDOE. (Please refer to Weekly Briefing ID #: 16308.) − Last deadline to submit completed form to SAET for approval is December 12.  Signed Test Administration and Security Agreement Form must also be submitted with form. −The approval will be valid for the remainder of the school year. 66

67 Writing Field Test 67 Writing FT test and answer books PBT Materials Grades 4-7 Only Writing documents for grades 4-7 include security numbers to assist in the tracking of these secure documents. A security number consists of the last eight digits of the identification number (located under the barcode on the right). School assessment coordinators and test administrators must maintain records of required administration information that include the security numbers of Writing test and answer books assigned to them. If a Writing test and answer book or planning sheet is soiled, it must be reported to SAET at 305-995-7520.

68 Writing Field Test 68 PreID Labels PBT Test Materials Grades 4-7 Only PreID file is based on student information as of November 14. The PreID roster should be verified against the school’s student information database.  Verify that students with PreID labels are still enrolled and will be tested. ONE element MUST be correct on a student PreID label:  Florida ID number Destroy labels in a secure manner if the FL ID # is incorrect. Create a new record in TIDE for the student and print an On-Demand PreID label. If any other preidentified information (e.g., date of birth) is incorrect, use the label and update the student record in TIDE.

69 Writing Field Test 69 PreID Labels PBT Test Materials Grades 4-7 Only (cont.) District/School Labels Student grid sheets do not include fields for entering district and school numbers. If a document is hand-gridded and an On-Demand PreID label cannot be printed, then the District/School Label must be applied. However, PreID labels should be used whenever possible.

70 Writing Field Test 70 Train all test administrators and proctors, including non-school- based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates. Test administrators must be certified educators. Instruct test administrators to read ALL appropriate sections including the important information and instructions between the SAY boxes in the FSA ELA Writing Field Test manual posted online only. −Script must be read VERBATIM to students. Test administrators must NOT administer the FSA ELA Writing Field Test to their family members or friends. −Under no circumstances may a student’s parent/guardian be present in a student’s testing room. Encourage test administrators to use the checklist found in the Portal at Train Test Administrators and Proctors

71 Writing Field Test Train Test Administrators and Proctors for CBT If a student’s computer is disconnected from the test, Test Administrators must contact the technology coordinator to help diagnose any technical issues, or contact the school assessment coordinator for assistance. If a student has continual difficulty logging in or gets kicked out of the test more than once, do not have the student continue attempting to log in until the issue is diagnosed and resolved. If students finish the test before the allotted time for the session has elapsed, Test Administrators may encourage them to go back and check their work. At the end of Session 2, assist students with accessing the student comment form at, as 71

72 Writing Field Test Train Test Administrators and Proctors for CBT Provide instructions for test administrators to handle these circumstances. A student has trouble logging in the first time. A student refuses to acknowledge the Testing Rules. A test administrator is concerned that a student is unable (e.g., too ill) to finish the test. A disruption occurs (e.g., a technical disruption, power outage, disruptive behavior) 72

73 Writing Field Test 73 Proctors School Personnel may − Prepare, distribute, and collect materials under direct supervision of the test administrator − Complete student grid sheets Non-school Personnel may − Assist in monitoring test administration only − Only be used as an “extra” pair of eyes M-DCPS students may NOT serve as proctors. FLDOE strongly recommends that a proctor be assigned to rooms with 30 or fewer students whenever possible. Required Ratio for FSA Administrations Ratio* Paper-based1:30 Computer-Based1:25

74 Writing Field Test 74 Security Agreement Forms Test administrators and proctors must sign and return a Test Administration and Security Agreement, which indicates that they: −Have received training −Have read the Test Security Statute and State Board Rule −Have read all applicable portions of the test administration manual −Understand and agree to adhere to all test security and administration policies and procedures Test administrators are required to sign a Test Administrator Prohibited Activities Agreement in addition to a Security Agreement. Test administrators must record their certification numbers on this document.

75 Writing Field Test Prepare the Room for Testing Use classrooms whenever possible. Make sure that each room is free of distractions and has Comfortable seating Good lighting Sufficient workspace Adequate ventilation Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible. Make sure that: students are not facing each other when seated at tables. students are not in seating (stadium or staggered) that allows them to easily view other students’ answers. there is at least three feet between students students cannot view others’ computer screens (visual barriers are installed) Remove or cover all visual aids on student desks or displayed in the room, such as posters showing mathematical and scientific concepts. 75

76 Writing Field Test Preparing the Room for Testing (CBT) Prepare for Testing for Grades 8-11, CBT Ensure that all software applications, including Internet browsers, are closed on all student workstations. Start Test Delivery System (TDS) (AIR’s FSA Secure Browser) to open each student workstation to the student login screen. Ensure that the test administrator has a way to contact the technology coordinator or school coordinator during testing without leaving the room unattended. 76

77 Writing Field Test 77 Security Log A Security Log must be maintained for each testing room. Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

78 Writing Field Test Seating Charts An accurate seating chart must be maintained for each testing room. Seating charts must record the following information: Room name/number Subject Student names and their location in the room during testing Direction students are facing Date Session starting and stopping times Test administrator name Names of proctors (if applicable) Session ID (CBT), generated in TDS when the test session is created by the test administrator (NEW) Test Group Code (PBT Only) Laptop/mobile device assignments (if applicable) All seating charts must indicate the front and back of the room. If the seating configuration changes during testing, a new seating chart must be created. 78

79 Writing Field Test 79 Administration Record/Security Checklist School assessment coordinators may use the security checklist to record the security numbers of the documents assigned to and returned by each test administrator for grades 4-7. A blank version of the form can be found in Appendix D and in the portal at Pre-populated lists with security numbers for all secure test and answer books assigned to each school are available electronically under the Orders tab in TIDE at Be sure to select the correct test administration (Winter 2014 FSA ELA Writing FT).

80 Writing Field Test 80 Required Administration Information Test Administrators must record and maintain the following required administration information: Students assigned to the room Security numbers of assigned Test and answer books (Grades 4-7 only) Attendance information Grade level Session ID (CBT) (NEW) Accommodations provided Accommodations used Unique security number of secure documents assigned to each student Signatures of test administrator and school assessment coordinator Dates for when Writing FT test and answer books are received and returned

81 Writing Field Test During Testing 81

82 Writing Field Test 82 Supervise Test Administration Students taking the PBT MUST use No. 2 pencils only. Students do not have books, notes, scratch paper (other than their planning sheets), or electronic devices of any kind Students are using the correct assigned Writing test and answer book and planning sheet Students have signed below the Testing Rules Acknowledgment Students do not talk or make any disturbance Students are working independently Students who use their planning sheets allow themselves enough time to write complete responses in their Writing test and answer books Students are recording their responses in the appropriate area

83 Writing Field Test 83 Supervise Test Administration (cont.) It is not appropriate for Test Administrators to use cell or classroom phones, grade papers, or work on the computer during testing. Students may be encouraged to continue working, but do NOT talk with them about the prompt or help them with their responses. If students finish the test before the allotted time for the session has elapsed, they may be encouraged to go back and check their work. FSA ELA Writing Field Test is administered in two 90-minute sessions, over two days. Students may continue testing, if needed, for an additional 30 minutes for each session. Test materials may NOT be collected prior to the end of the 90-minute test session. Keep accurate time and display times for students as instructed in the script. For Grades 4-7, security number(s) of the writing test and answer book(s) assigned to and returned by each student MUST be recorded and verified at the completion of testing.

84 Writing Field Test 84 Monitor Testing (SAC) Distribute test materials (ie. Writing test and answer books, planning sheets), as applicable, to students in each testing room immediately before testing is scheduled to begin. Provide test administrators with additional materials, as necessary. Monitor each testing room to ensure that test administration and test security policies and procedures are followed, seating charts and Security Logs are properly completed, and required administration information is collected. Be available during testing to answer questions from test administrators. Technical issues that are not immediately resolved must be reported to SAET and/or Region ITS staff for support and guidance.

85 Writing Field Test After Testing 85

86 Writing Field Test Test Invalidation A test MUST be invalidated if either of the following circumstances occurs: ̶ A student has an electronic device during testing ̶ A student is cheating during testing ̶ A student is given an accommodation not allowed in the Writing test ̶ An error occurs in test administration or procedures that could compromise the validity of test results ̶ A student is given unauthorized help during testing A test MAY be invalidated if one of the following circumstances occurs: ̶ A student becomes ill and is unable to finish ̶ A student is given an accommodation not indicated on the student’s IEP, Section 504 plan, or ELL plan ̶ A student was not provided an allowable accommodation indicated on the student’s IEP, Section 504 plan, or ELL plan ̶ A student is not allowed the correct amount of time ̶ A disruption occurs during testing (e.g., severe weather) ̶ A student is disruptive during testing 86

87 Writing Field Test Invalidations Tab in TIDE CBT only 87  The Invalidations tab may be used by School Assessment Coordinators to create and view test invalidations. Important note: Each invalidation or reset must be submitted individually.

88 Writing Field Test Select Invalidate a Test from the drop-down menu. Search for student by FL ID Number, Username, or Session ID. If you selected search by Username, enter the student’s username in the field. Click the Search Student Results button to search for tests based on selected criteria. Find the student’s test you wish to invalidate and enter a reason. Click the Create button for the test you are invalidating. 88 Invalidations: Create Invalidations in TIDE

89 Writing Field Test  Use the View Invalidations tab to review the invalidations that were created. Use the steps to search for an individual student or a group of students in a particular category. The Status column indicates the status of each invalidation. To export data, click the Export button just above the table. 89 Invalidations: View Invalidations

90 Writing Field Test 90 Organize Materials  Verify that all distributed secure materials have been returned. Complete the Test Materials Chain of Custody Form.  Report any missing materials to SAET at 305-995-7520 and conduct the necessary investigation.  Make copies of all collected required administration information, seating charts, Security Logs, and Chain of Custody forms.  Inspect students’ Writing test and answer books for stray marks ONLY on student grid sheets, verify that each student has completed the required information in the upper left corner of the grid sheet, and remove any stray planning sheets. Do NOT open Writing test and answer books or review student responses.  Check to make sure DNS bubbles have not been gridded by mistake and that DNS bubbles are gridded on invalidated test documents.  Organize test materials and hand-deliver to TDC by the scheduled return dates.

91 Writing Field Test 91 Pack Test Materials Prepare the following types of boxes, as applicable, for return to TDC: GREENGrades 4-7: TO BE SCORED Writing FT —GREEN -labeled boxes YELLOWGrades 4-7: NOT TO BE SCORED Writing FT– YELLOW -labeled boxes Grades 4-11: District Assessment Coordinator Only box It is your responsibility to package all materials correctly. Materials return procedures are available in the 2014-2015 FSA Paper-Based Materials Return Instructions, posted on the portal.

92 Writing Field Test 92 District Assessment Coordinator ONLY Box Place the following materials in the District Assessment Coordinator Only Box: All Planning Sheets (used with signed Testing Rules Acknowledgement and unused) Original Administration Record/Security Checklist or school’s developed form with all required administration information Original Security Logs Original Seating Charts Original Test Materials Chain of Custody Form (schools testing Grades 4-7 only) Original School Procedural Checklist (FM-6927) Seal the box. Write District Assessment Coordinator ONLY on the side of the box, the school location # and school name.

93 Writing Field Test Return Schedule 93 WRITING MATERIALSRETURN DATES Grades 4-7* GREENGREEN - “TO BE SCORED” YELLOWYELLOW –“NOT TO BE SCORED” February 11 or 12, 2015 Grades 4-7 and 8-11  District Assessment Coordinator Only Box February 17, 2015 Note: Schools must hand-deliver all FSA ELA Writing Field Test materials to TDC by 3:00 p.m. at 13135 S.W. 26 Street, Miami, FL 33175. *Grades 4-7 To Be Scored and Not to Be Scored boxes can be hand-delivered to TDC earlier than these dates, once testing is completed.

94 Writing Field Test Other Resources to Help with the FSA Writing Field Test Administration 94 TIDE User Guide Writing Field Test Administration Manual 2014-2015 FSA Paper-Based Materials Return Instructions Test Administrator User Guide Writing Field Test Quick Guide FSA Infrastructure Trial Guide

95 Writing Field Test FSA Contact Information 95 FSA Toll-Free Phone:1-866-815-7246 Hours:7:30 a.m.–8:00 p.m. (ET) Monday–Friday (except holidays)

96 Writing Field Test Contact Information Student Assessment and Educational Testing Maria C. Bruguera, Director Email: Mara Ugando, Staff Specialist Email: Phone: 305-995-7520 Fax: 305-995-7522 96

97 Writing Field Test 97 Thank you for ensuring a secure and successful Writing Field Test administration.

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