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Copyright © 2010. In your Home Office Sponsored & Presented by Michigan Recycling Coalition & Michigan Professional Organizers.

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Presentation on theme: "Copyright © 2010. In your Home Office Sponsored & Presented by Michigan Recycling Coalition & Michigan Professional Organizers."— Presentation transcript:

1 Copyright © 2010. In your Home Office Sponsored & Presented by Michigan Recycling Coalition & Michigan Professional Organizers

2 Presenter Introductions NAPO Michigan Professional Organizer(s) Michigan Recycling Coalition Member(s) Copyright © 2010.

3 Audience Sign-Up Forms Circulating Copyright © 2010.

4 Individual Audience Evaluation Form

5 Agenda About the Program Part 1: Organize Part 2: Recycle Q & A Copyright © 2010.

6 About the Program Program Objective: To increase awareness throughout Michigan and to educate local residents on the basics of getting organized and recycling at home. Free at local libraries in Michigan New Presentation Topic Every Quarter Web: Copyright © 2010.

7 Upcoming Topics Organize & Recycle in your Bedroom / Closet Organize & Recycle in your Basement Organize & Recycle Papers & your Home Office Copyright © 2010.


9 Why Bother to Organize? Improve productivity. Increase efficiency. Find items faster. Keep clutter at bay and have more space to use. Avoid over-buying and other unnecessary expenses. Easier to recycle! Copyright © 2010.

10 Did you know... 20% of the items in your home office are used about 80% of the time? Called the Pareto Principle or the 80/20 Rule. Think of all the desk space and cabinet space the other 80% of rarely- used office items occupy! Copyright © 2010.

11 The Organizational Process 1. Decide to Get Organized 2. Create a Plan 3. Sort the Space 4. Create Zones 5. Keep it Up Copyright © 2010.

12 Decide to Get Organized! Make it a priority! Schedule time in your planner. Enlist help where needed. Copyright © 2010.

13 Create a Plan What do you want to accomplish? What do you want to change? How do you want it to look or feel? When do you want to start? Where do you want to start? Copyright © 2010.

14 Create a Plan: Set-Up Evaluate your space and office needs. Who will use it? Will it be used for: Regular Job Household Papers / Bills School Homework Other Uses Copyright © 2010.

15 Create a Plan: Storage Needs Workspace / Active Storage Includes your desk, desktop, file cabinet, chair, active files & supplies. Store items you use often (stapler, pens, paper clips, paper, etc.). Maintain a clear space to work. Archive Storage Includes inactive and reference files that need to be retained, such as tax documents. If limited office space, store in a basement or attic. Copyright © 2010.

16 Select a Starting Point One drawer, one cabinet, or one shelf at a time. Caution: taking on too much can be overwhelming. Remove items from the space. Copyright © 2010.

17 Sort your Items Place similar items together. You will be able to see what you have. Do you have more than you thought? Relocate items that don’t belong in your home office. Copyright © 2010.

18 Can you Pare Down? Ask yourself: Do I frequently use it? Is it easy to use? Do I have too many? Do I need both? Donate excess items to a local charity. Recycle recyclable items. Copyright © 2010.

19 Create Zones A zone is a group of related items. Sample zones: Supplies Adhesives Paper products Ink cartridges Recycling and trash Copyright © 2010.

20 Create Zones Designate specific uses for each cabinet shelf, & drawer. “The magazine rack” “The supply shelf” Store items near where you use them. Paper near your printer. Extra file folders in your filing drawer. And, recycle old manila folders! Copyright © 2010.

21 Helpful Organizational Tips Use drawer organizers and dividers. Place similar items in the same divider cubby. Copyright © 2010.

22 Helpful Organizational Tips Do not over-fill or overcrowd a drawer or shelf. Leave space to see and access each item. Makes it easier to open/close the drawer! Copyright © 2010.

23 Helpful Organizational Tips Use small bins or baskets to store related items on a shelf or in a drawer. Small shoe boxes or check boxes work too! Copyright © 2010.

24 Helpful Organizational Tips Why do we save our extra pens and markers? Donate working pens and writing utensils you won’t use to a local shelter. Copyright © 2010.

25 Helpful Organizational Tips Relabel and reuse file folders. Use white-out to prevent old letters from showing through. Copyright © 2010.

26 Incoming Mail & Papers Create a SYSTEM to manage incoming mail and papers. Sort mail and recycle/shred junk mail immediately. Copyright © 2010.

27 Incoming Mail & Papers Create a system that works for your family: Simple Easy to maintain “Inbox” for each family member. Copyright © 2010.

28 Keep it Up! Put items away when you’re finished using them. Similar to putting milk back in the fridge (& recycling the jug)! Keep at it, change can take time. Copyright © 2010.

29 So, what’s one area in your Home Office you plan to organize in the next week? Copyright © 2010.

30 Find your Local Organizer Organizing professionals are located in or near almost every city throughout the state! Find your local professional organizer at Copyright © 2010


32 Reduce – Part one Copyright © 2010. Remember the duplicates you found in your home office?

33 Donate these items; staplers, scissors, tape dispensers, hole punchers, etc. to Goodwill, Salvation Army or your local Thrift shop or nonprofit. (Get a tax deduction!) Copyright © 2010.

34 Before Purchasing New Ask yourself... Do I really need it? Is it something I will really use? Can it be recycled or donated to a good cause when I am finished with it? Can I get it used? Copyright © 2010

35 Reuse Use items such as clear glass or plastic jars and check boxes to organize items in your home office. (paper clips, rubber bands, etc.) For collecting recyclables such as junk mail and catalogs use a box or recycling bin. If you shred paper in your home office you can reuse plastic bags from the store to collect and store the shredded paper until you get it to a recycler. (shredded paper is a valuable resource and is recycled back into more paper, so don’t throw it away!) Copyright © 2010

36 Organizing Home Office Recyclables Place a recycling container by your desk and put the trash can farther away. The waste you generate at your desk is generally recyclable. When the container is full, empty it into your larger recycling bin. Repeat regularly! Copyright © 2010

37 Electronics Save out-dated, unworking and old electronics for recycling through Goodwill, Habitat for Humanity, Best Buy or other local programs. Computers, monitors, TVs, cell phones, printers and all the cords and accessories can be reused and/or recycled. When purchasing new equipment look for EPEAT & Energy Star models and use the energy saving settings for maximum energy efficiency and reduced cost over the life of the product. Copyright © 2010

38 Hard Cover Books and Encyclopedias The information you need from all those encyclopedias, dictionaries, and other resource books can be found online. If you can bear to part with these hardcover books, there are many programs that will get those books into the hands of people who could really use them in less fortunate areas of the world. If that is not available, many recycling programs now accept hard cover books. Bindings are generally taken off and the paper, recycled. Copyright © 2010.

39 Other Printed Materials Magazines Catalogs Trade Journals These can be found online and accessed with ease on your computer or other online device. Recycle those catalogs, magazines, and journals and see how much space is freed up in your home office! Copyright © 2010

40 Local Recycling Contacts Find your local recycling coordinator and community recycling information at: Copyright © 2010.


42 Collect Audience Sign-Up Forms Copyright © 2010.

43 Collect Individual Audience Forms

44 Upcoming Topics Organize & Recycle in your Bedroom / Closet Organize & Recycle in your Bathroom Organize & Recycle Papers & your Home Office Copyright © 2010.

45 For More Info Copyright © 2010.

46 Presentation Credits Program Sponsors Michigan Recycling Coalition NAPO Michigan Professional Organizers Part 1 Content: Organize Trish Krebs, Ann Marie Moore Part 2 Content: Recycle Lori Miller, Kerrin O’Brien, Esther Seaver Photo Credits Part 1: Ann Marie Moore (All photos in Part 1 are the property of Ann Marie Moore, Moore Organization LLC. These photos are not to be used outside of this presentation unless permission is granted by Ann Marie Moore - Copyright © 2010.

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